Operations Executive – Legal and Compliance

Make Your Own Perfume; Kozhikode district; On-site; INR 450,000 - 600,000; Full time

Job summary

Make Your Own Perfume (MYOP) LLP is seeking an Operations Executive - Legal and Compliance to manage legal documents, licenses, and regulatory requirements for MYOP. The role coordinates with internal teams and external authorities to ensure timely, audit-ready compliance and smooth operations.

The position handles agreements, licensing, government coordination, and reporting with a focus on accuracy, process discipline, and proactive issue resolution.

Qualifications

• Strong communication in English and Hindi and effective coordination with internal and external stakeholders.
• Experience in handling legal documents, licences, and compliance processes.
• Ability to coordinate with government authorities and vendors for approvals and registrations.
• Experience in maintaining audit-ready records and compliance trackers.
• Knowledge of licensing, statutory registrations, and compliance workflows.

Responsibilities

• Review, coordinate, and finalize draft agreements with mall management/landlords.
• Coordinate agreement execution, renewals, amendments, and related documentation.
• Maintain records of agreements, approvals, licences, and statutory certificates.
• Apply for, obtain, renew, and maintain licences and registrations (GST, licences, etc.).
• Manage Legal Metrology registrations and certificates for measuring equipment.
• Monitor adherence to statutory requirements and maintain compliance trackers.
• Coordinate with government authorities, consultants, and internal stakeholders for approvals and registrations.
• Prepare and maintain compliance reports and documentation for audits.

Skills

English proficiency

Hindi proficiency

MS Office

Coordination

Documentation

Negotiation

Follow-up

Attention to detail

Education

LLB preferred

Tools

MS Office

Job description

Make Your Own Perfume (MYOP) LLP | Full time

Operations Executive - Legal and Compliance

The Executive - Legal & Compliance is responsible for managing legal documentation, statutory compliance, licensing activities, approvals, and regulatory requirements for Make Your Own Perfume (MYOP). The role involves coordinating with internal teams, external authorities, consultants, vendors, and stakeholders to ensure timely completion of compliance obligations and smooth business operations.

Key Responsibilities

Legal Documentation & Agreements

• Review, coordinate, and finalize draft agreements between MYOP and mall management/landlords, ensuring protection of the company's interests.
• Coordinate agreement execution, renewals, amendments, and related documentation.
• Maintain proper records of agreements, legal documents, approvals, licences, and statutory certificates in an organized and audit-ready manner.

Licensing & Statutory Compliance Management

• Apply for, obtain, renew, and maintain all required licences and statutory registrations, including:
  • Trade Licenses
  • GST Registrations
  • Legal Metrology Registrations
  • Other business-related statutory approvals
• Manage Legal Metrology compliance, including obtaining and renewing required certificates and registrations for measuring equipment.
• Monitor and ensure adherence to applicable statutory and regulatory requirements.
• Maintain compliance trackers with expiry dates, renewal status, and required actions.
• Ensure timely completion of compliance activities to avoid penalties, expiries, or business disruptions.

Government & External Coordination

• Coordinate with government authorities, consultants, vendors, ASMs, and internal stakeholders for approvals, registrations, and licences.
• Visit and liaise with government offices when required, including:
  • Municipal Corporations
  • Police Stations
  • Other statutory departments
• Handle certificates, approvals, inspections, verifications, registrations, and compliance-related documentation.

Reporting & Documentation

• Prepare and maintain compliance reports, trackers, and statutory records.
• Ensure proper documentation management for audits and internal reviews.
• Provide regular updates regarding pending approvals, renewals, and compliance activities.

Requirements

Required Skills

• Strong communication skills in English and Hindi (additional languages preferred).
• Good knowledge of MS Office (Word, Excel, PowerPoint).
• Knowledge of statutory licences, legal documentation, and compliance processes.
• Strong coordination, documentation, negotiation, and follow-up skills.
• Ability to coordinate with government departments, consultants, vendors, and internal stakeholders.
• Organized, proactive, detail-oriented, and problem-solving mindset.

Education

• LLB preferred

Experience

• 1-3 years of experience in legal coordination, compliance management, licensing, administration, or related fields.