Operations Assistant, GS5, FT, Patna, India # 00122697

UN Atlas; Patna; Presencial; INR 600.000 - 900.000; Jornada completa

Descripción de la vacante

UNICEF in Patna seeks an Operations Assistant to manage cost-effective, secure operations and provide administrative support across country programmes. The role ensures alignment with UNICEF rules and CO strategies, supporting efficient delivery of UNICEF's mandate.

The incumbent will oversee office space, financial records, budgeting, and coordination with international staff, with a focus on effective collaboration and operations management in a country context.

Formación

• A minimum of five years of progressive work experience in office management, encompassing finance, accounting, ICT, supply, and administration, or other related fields.
• Secondary education required; a Bachelor's or equivalent (First Level University Degree) may substitute for three years of experience. A Master's or equivalent (Advanced University Degree) may substitute for an additional two years.

Responsabilidades

• Office Planning and Coordination
• Administrative Support and Services
• Budget preparation and financial record management
• Property and Asset Management
• Coordination of hotel reservations and events
• Meeting and travel coordination
• Office banking activities and financial guidance to staff
• Logistical support and collaboration with UN agencies

Conocimientos

Office Planning

Administrative Support

Planning and Organizing

Financial Records

Budget Preparation

Property Management

Transportation Coordination

Logistical Support

Event Management

Communication

Educación

Bachelor's degree

Master's degree

Descripción del empleo

Organizational context:

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential. We are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.

Job purpose:

Under the supervision of the Operations Manager/Operations Officer, the incumbent is accountable for the management of cost-effective, efficient, and secure operations. This role supports the management, administration, and implementation of country programmes in strict compliance with UNICEF rules and regulations and in accordance with CO strategies and plans. The Operations Assistant ensures that all operational activities are aligned with organizational objectives and contribute to the effective delivery of UNICEF's mandate for children.

Responsibilities:

The Operations Assistant is responsible for various key functions including Office Planning and Coordination, providing Administrative Support and Services, and managing Property and Asset Management. This includes overseeing office space, ensuring efficient resource allocation, and maintaining administrative systems. The role also involves managing financial records, assisting with financial reporting, and supporting budget preparation. Additionally, the incumbent will prepare routine correspondence, manage banking activities, and provide financial guidance to international staff. Responsibilities extend to coordinating hotel reservations and events, managing office administration and meetings, and providing transportation coordination. Logistical support to UN agencies is also a key duty, ensuring smooth operations and effective collaboration.

Education:

Completion of secondary education is required. A Bachelor's or equivalent (First Level University Degree) may substitute for three years of experience. A Master's or equivalent (Advanced University Degree) may substitute for an additional two years.

Work experience:

A minimum of five years of progressive work experience in office management, encompassing finance, accounting, ICT, supply, and administration, or other related fields.

Skills:

• Office Planning and Coordination
• Administrative Support and Services
• Planning and Organizing
• Financial Records Management
• Budget Preparation
• Property Management
• Transportation Coordination
• Logistical Support
• Event Management
• Communication

Required languages:

• English

Desired languages:

• Arabic
• Chinese
• French
• Russian
• Spanish