Office Manager

Buro Happold; Bengaluru; On-site; INR 6,00,000 - 8,00,000; Full time

Job summary

A leading engineering consultancy in Bengaluru is seeking an experienced Office Administrator to manage office activities and ensure compliance with company policies. The ideal candidate will possess a Bachelor's degree, 7-8 years of relevant experience, and strong communication skills. This role offers a competitive salary, benefits, and a supportive workplace culture.

Benefits

Competitive salary and benefits package

Annual Discretionary Bonus

Comprehensive Health Insurance for family

Employee Assistance Programme (EAP)

Qualifications

• 7-8 years of relevant experience.
• Proven experience as an office administrator or relevant role.
• Familiarity with office management procedures and basic accounting principles.

Responsibilities

• Coordinating office activities and operations to secure efficiency.
• Supervising administrative staff and dividing responsibilities.
• Managing phone calls and correspondence.

Skills

Good verbal communication skills

Good organizational and leadership skills

Outstanding communication and interpersonal abilities

Customer service skills

Education

Bachelor's Degree in any field

Tools

MS Office

office management software (ERP)

Job description

Role: Office administrator position with responsibilities and qualifications as described.

Responsibilities

• Coordinating office activities and operations to secure efficiency and compliance with company policies
• Supervising administrative staff and dividing responsibilities to ensure performance
• Keep a stock of office supplies and place orders when necessary
• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Manage agendas/travel arrangements/appointments, etc
• Manage phone calls and correspondence (e-mail, letters, packages, etc)
• Greet visitors; arranging post and deliveries / greeting visitors at reception
• Preparing, organising, and storing information in paper / digital form for audit and record purposes
• Typing up letters and reports
• Ordering office supplies / taking inventory count / maintaining reports and stock
• Liaising with suppliers and contractors
• Liaising with staff in other departments, eg, finance, HR
• Liaising with local municipal bodies to ensure compliance adhering to local policies
• Coordinating office activities and operations to secure efficiency and compliance with company policies
• Scheduling maintenance through AMC s

Qualifications

• Bachelor s Degree in any field
• 7-8 years of relevant experience
• Proven experience as an office administrator, office assistant or relevant role
• Good verbal communication skills
• Good organizational and leadership skills
• Outstanding communication and interpersonal abilities
• Familiarity with office management procedures and basic accounting principles
• Sensitivity and understanding, proactiveness
• Good knowledge of MS Office and office management software (ERP etc)
• Able to use a computer and the main software packages competently
• Able to work well with others
• Able to work on one's own
• Flexible and open to change
• Customer service skills
• Well-versed in local statutory compliance
• Qualifications/knowledge in secretarial studies will be an advantage

What we offer you

• Competitive salary and benefits package including Annual Discretionary Bonus, Comprehensive Health Insurance Scheme for both you and your family, Group Personal Accident Cover
• 5-day workweek policy supports work-life balance
• A strong commitment to your continuous development
• Learning and development programme that enables and empowers you
• Employee Referral Bonus, rewarding you for bringing talented candidates into our fold
• Employee Assistance Programme (EAP) and wellness initiatives designed to support your mental and physical health
• Back to Work Program for Women - Swam Siddha - empowering women
• Supportive workplace culture through Young Employees Forum, Diversity and Inclusion Forum, BH Womens Network
• Share Our Skills (SOS) program offering opportunities to support local communities and those in need globally