Office Coordinator cum Executive Assistant - Married Female

The Global Zone; Kolkata District; On-site; INR 4,50,000 - 6,75,000; Full time

Job summary

A prominent organization in Kolkata is looking for an Office Coordinator cum Executive Assistant. This role involves supporting the Managing Director by managing communication, overseeing daily operations, and ensuring efficient workflow. The ideal candidate possesses excellent communication skills and strong organizational abilities. A competitive package of 50K is offered, along with a dynamic work environment.

Qualifications

• Ability to handle sensitive information with integrity.
• Strong task management and follow-up discipline.
• Assertive communication with respect.

Responsibilities

• Manage email communication and logistics for the MD.
• Coordinate daily tasks and follow up on deadlines.
• Serve as the liaison between leadership and departments.

Skills

High integrity and discretion

Excellent verbal and written communication

Organized and detail-oriented

Proactive mindset

Tech-savvy

Tools

Google Workspace

Microsoft Office

Job description

Overview

We have an opening for the position of Office Coordinator cum Executive Assistant (Female, Married only). The Office Coordinator plays a vital role in ensuring the seamless daily operations of the office and the efficient execution of administrative and coordination tasks across departments. This role supports the Managing Director (MD) and internal teams by coordinating communications, tracking deliverables, managing schedules, and handling personal and professional logistics. While this role does not directly participate in sales, operations, or finance decisions, it is critical for ensuring organizational execution, communication alignment, and follow-through on key initiatives.

Key Responsibilities

• Communication & Email Management
  • Monitor and manage shared office and MD-related communication channels (e.g., Gmail, Outlook).
  • Draft, review, and send communications on behalf of the MD and office administration.
  • Maintain a high standard of written communication and confidentiality.
  • Set up and maintain internal communication protocols for smooth information flow.
• Call Coordination
  • Answer and redirect incoming calls professionally.
  • Act as the point of contact for internal and external queries.
  • Triage and prioritize communications, escalating only critical issues to the MD.
• Task Delegation & Follow-up
  • Coordinate daily tasks and projects delegated by the MD and leadership team.
  • Use structured follow-up processes to ensure deadlines are met.
  • Maintain a daily task and delegation tracker to monitor progress.
  • Act as the central point for tracking status and updates across departments.
• Office & Personal Administration
  • Oversee logistics related to travel, calendar scheduling, office supplies, and facility management.
  • Manage vendors, service providers, and administrative errands.
• Team Coordination & Culture Building
  • Serve as the liaison between leadership and departmental teams.
  • Build rapport and ensure alignment between departments on communication and timelines.
  • Encourage a culture of accountability, responsiveness, and transparency.
  • Address bottlenecks or communication gaps discreetly and professionally.
• Research & Information Management
  • Conduct research assignments as requested by leadership.
  • Summarize findings clearly and concisely for decision-making purposes.
  • Maintain a repository of research documents for future reference.
• Field Work & Runner Oversight
  • Manage and assign fieldwork or errands to the office runner or support staff.
  • Ensure timely completion and reporting of on-ground tasks.
  • Maintain a checklist/log of all physical deliverables and actions completed.

Skills & Attributes Required

• High integrity and discretion in handling sensitive information
• Excellent verbal and written communication
• Assertive and respectful communicator
• Organized and detail-oriented; strong documentation habits
• Proactive mindset anticipates needs and addresses issues early
• Strong task management and follow-up discipline
• Tech-savvy – comfortable with Google Workspace, Microsoft Office, task tools
• Commitment to excellence and long-term team success

Phase & Timeframe

• Phase 1 – Day 1–15: Start with calendar oversight, basic call handling, personal task support, and understanding organizational workflow
• Phase 2 – Day 15–30: Begin managing internal email communication, task delegation, research assignments, and coordinating field staff
• Phase 3 – Day 30–45: Take full ownership of office communication, project tracking, and team coordination
• Phase 4 – Day 45–60: Independently manage MD’s schedule/logistics, ensure smooth inter-departmental communication, and lead office coordination fully

Performance Measures

• Timely execution and follow-up of delegated tasks
• Improved efficiency and workload management for MD and office
• Professional and effective communication across teams
• Internal team satisfaction and responsiveness
• Accuracy and organization of documentation and trackers

Key Deliverables

• Task & Delegation Tracker – updated daily
• Research Reports/Summaries – per project/requirement
• Calendar & Scheduling Overview – weekly updated
• Communication Log – track all official correspondences, calls, and task

Application Details

Company Address: New Town Square, Unit 3A, Chinar Park, Dash Drone, Atghora, Rajarhat, Kolkata, West Bengal 700136

Package: 50K

If interested, kindly share your resume with an update of your details to [e-mail] (Current CTC, Expected CTC, Notice period).