Office Administration / Operations Assistant

GI Corporation; Ernakulam; On-site; INR 4,50,000 - 6,75,000; Full time

Job summary

A global family-owned firm based in Kochi is looking for an organized Admin/Operations Assistant to streamline office operations. The candidate will support executives, manage documentation, and coordinate meetings. The ideal candidate should have 2+ years of relevant experience and be proficient in MS Office with strong communication skills. This role offers a chance to be part of a diverse team focused on operational excellence.

Qualifications

• Minimum 2 years of relevant experience in administrative tasks.
• Fluency in English for effective communication.
• Ability to work independently and in a team.

Responsibilities

• Provide support to executives and team members.
• Manage office filing systems and documentation.
• Coordinate and schedule meetings and events.

Skills

Excellent English communication skills

Organizational skills

Time-management skills

Attention to detail

Problem-solving abilities

Education

Bachelor’s degree in Business Administration or equivalent experience

Tools

MS Office Suite

Job description

We are seeking an organized and detail-oriented Admin/Operations Assistant to support the day-to-day operations of our office. The ideal candidate will be responsible for handling a variety of administrative tasks, ensuring the smooth functioning of the office, and assisting with internal and external communications.

Job Responsibilities

• Excellent English communication skills in writing emails & business communication.
• Provide administrative support to executives and team members.
• Manage and maintain office filing systems and documentation.
• Coordinate and schedule meetings, appointments, and events.
• Prepare and organize reports, presentations, and other documents as needed.
• Handle office supplies and inventory management.
• Assist in data entry, record-keeping, and database management.
• Perform other administrative tasks as assigned by management.

Job Requirements

• Proficient in MS Office Suite (Excel, Word, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail and problem-solving abilities.
• Ability to work both independently and collaboratively in a team environment.

Preferred Qualifications

• Minimum 2 years of relevant experience
• Excellent communications skills.
• Fluency in English.
• Bachelor’s degree in Business Administration, Accounting or equivalent experience

Location: SRM Road, Kochi

GI is a family-owned firm with diverse business interests, headquartered in New York City. Through six global offices, we serve customers in aerospace, defense, aviation, real estate, manufacturing, healthcare, power, and software. We invest in and operate businesses that foster positive, long-term economic and social impact.