Negotiable Area Executive Assistant (EX4M) (N-B) PCN 1751055

Horizon Health Network; Kolkata District; On-site; INR 4,50,000 - 6,75,000; Full time

Job summary

A healthcare organization is seeking an experienced Executive Assistant in Kolkata. This role involves providing support to the senior leadership team, managing correspondence, and organizing logistics. Ideal candidates will have over five years of relevant experience and proficiency in Microsoft Office. The position offers competitive salary and benefits including paid time off and contributions to a pension plan.

Benefits

Competitive salary

Paid time off

Employer pension contributions

Remote work policy

Qualifications

• A minimum of five years in a senior administrative position.
• High school/secondary graduation and business administration certification.
• Advanced proficiency in Microsoft Office applications.

Responsibilities

• Prepare and distribute meeting materials and document minutes.
• Draft responses to correspondence as required.
• Manage travel arrangements and complete expense submissions.

Skills

Microsoft Office proficiency

Organizational skills

Communication skills

Education

High school graduation

Business administration courses

Job description

This is the life-changing opportunity you’ve been looking for.

Horizon Health Network in beautiful New Brunswick is looking for an Executive Assistant to join our team! Horizon Health Network (Horizon) is seeking a strong, accomplished, dedicated individual to join our team as an Executive Assistant. The ideal candidate will have progressive administrative experience with providing support at the senior leadership level.

Why you should work here: Working for Horizon gives you a career that provides an east coast lifestyle and the chance to make a big difference in the lives of New Brunswickers. This position comes with competitive salary, paid time off, sick benefits, employer paid contributions into our government pension plan and a remote work policy.

Horizon is committed to enhancing our diverse and inclusive environment for our employees and patients. We believe in a healthcare system that equally supports all people regardless of race, ethnicity, national origin, social background, religion, gender identity or expression, age, disability, or sexual orientation. An environment based on a commitment to diversity and inclusion supports our goal of safe and quality patient care.

Who you are

You have worked in a senior administrative position for a minimum of five years. You have a high school/secondary graduation level and completed courses in business administration at college (certificate) or university level. You have an advanced proficiency level in Microsoft Office applications.

What you will do

Provide Executive Support

• Prepare and distribute meeting materials, set up venue, document minutes, and follow-up on action items from HR Leadership team and other team meetings.
• Ensure follow-up to committee action plans and develop process to ensure appropriate timelines are maintained.
• Prioritize and organize appointments with external and internal stakeholders, business community, foundations, auxiliaries, and staff.
• Maintain an effective filing system.

Handle Correspondence

• Draft response to correspondence as required.
• Assist in the preparation and/or development of reports and presentations such as project report; month-end and annual reports, budget variance reports.
• Proof-read and edit reports.
• Coordinate and track all correspondence.
• Manage restricted and confidential documents and data.

Respond To Inquiries Using Initiative And Judgement

• Respond to incoming calls, identifying urgent matters and important inquiries and redirecting them for appropriate action.
• Provide appropriate advice and/or screening/referral to callers.
• Gather, process, and distribute highly confidential information.

Manage Logistics

• Complete travel arrangements including booking of travel and accommodations, assuring coordination of appointments and schedules within the travel plan.
• Complete expense submissions.

Act As An Information Resource By

• Dealing with confidential issues in an efficient and professional manner.
• Applying knowledge of corporate organization/policies.
• Ensuring dissemination and coordination of information, both internally and externally.
• Developing and maintaining effective working relationships.

Horizon’s recruitment screening process may include language proficiency testing, clerical testing and/or behavioral assessment. If you are selected for testing, you will be contacted via the email address provided on your application.

Horizon is committed to enhancing our diverse and inclusive environment for our employees and patients. We believe in a healthcare system that equally supports all people regardless of race, ethnicity, national origin, social background, religion, gender identity or expression, age, disability, or sexual orientation.