MLR Submissions – Executive

Omnicom Global Solutions; India; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Omnicom Global Solutions (OGS) India is hiring for a regulatory submissions specialist who will expertly manage tagging and linking references in promotional materials, collaborate with editors and project managers, and handle day-to-day workload for multiple client brands.

You will ensure adherence to SOPs and review processes, prioritizing tasks to meet deadlines, and maintaining trackers and submission decks while coordinating with extended teams.

Qualifications

• Expertise in managing references in promotional materials and client submissions.
• Collaboration with editors, medical writers, and project managers to meet timelines and address reviewer feedback.
• Manage day-to-day workload for 1–3 client brands and stay updated on SOPs.

Responsibilities

• Manage content submissions and ensure compliance with submission standards.
• Oversee asset lifecycle on Veeva PromoMats and maintain version control.
• Track status of submitted tactics in the MLR portal and share feedback with teams.

Skills

Submission management

Veeva PromoMats

Regulatory knowledge

Stakeholder management

Quality control

Tools

Veeva Vault

MLR portal

Job description

Omnicom Global Solutions (OGS) is an integral part of Omnicom Group, a leading global marketing and corporate communications company. Omnicom’s branded networks and specialty firms deliver advertising, strategic media planning and buying, digital and interactive marketing, direct and promotional marketing, public relations, and other specialized communication solutions to over 5,000 clients across more than 70 countries.

OGS India serves as a key global capability center for Omnicom, enabling its agencies and group companies with scaled delivery, specialized expertise, and integrated solutions. Our capabilities span Media, Data & Analytics, Technology, MarTech, Commerce, Business Support Solutions, Creative Production, Healthcare, and Strategy & Insights.

With a workforce of over 7,000 professionals in India, OGS continues to expand its capabilities and global impact, supporting the evolving needs of clients and agencies. We are committed to building future-ready talent and delivering high-quality, outcome-driven solutions.

OGS India continues to expand its scale and capabilities through the integration of additional global operations, further strengthening its position as a strategic solutions engine for Omnicom.

Let’s build what’s next.

Omnicom Health

At Omnicom Health, you’re not just starting a job—you’re becoming part of something bigger. As one of the largest and most specialized global healthcare networks, we’re dedicated to building the ideas and solutions of tomorrow.

Your career here is about growth, impact, and the chance to shape the future of healthcare. Every day, the work you do will contribute to a greater cause, making a real difference in people’s lives.

The OGS-OH partnership empowers some of the world’s iconic brands with Knowledge, Innovation, and Transformation. When you join, you become part of a dynamic team that delivers high-impact solutions in the healthcare marketing and communications space

About Biolumina

Biolumina is an oncology-focused, customer-agnostic, curiosity-driven communications agency. Biolumina is a full-service, omnichannel agency delivering customized, data-driven solutions for oncology brands. Our curiosity propels us to uncover truths and discover opportunities through a deep understanding of the science, the disease, and the key stakeholders and their emotional journeys. As a result, we build brand experiences that go beyond the rational to change behaviour and create brand loyalty

Know more at: https://www.biolumina.com/who-we-are

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

• Expertly manage the tagging and linking of references cited in promotional materials within client submission systems.
• Collaborate with editors, medical writers, and project managers to manage timelines, resolve queries, and address reviewer feedback.
• Successfully manage day-to-day workload for 1-3 client brands.
• Stay up to date on the latest standard operating procedures for each assigned client brand.
• Prioritize workload to meet each client's deadline successfully.
• Communicate clearly and effectively with appropriate agency team members about status, requirements, and challenges when working on submissions.
• Maintain updated trackers and assist with updating client brand process decks.
• Communicate changes in processes to the extended internal teams.
• Attend agency team meetings for assigned client brands.
• Comply with agency administrative processes and ways of working.
• Upload clean, properly named documents, and annotated pieces with appropriate references.
• Open placeholders for submissions as required by the client process. Flag missing information (metadata) to the account team, where applicable
• Responsible for resubmissions, final submissions, validation, functional annotations, etc., as specified by the assigned client brands regulatory process needs.
• Upload relevant supporting documents to accompany submissions.
• Link tactics to relevant component assets as per the assigned client brand’s regulatory process
• Track status of submitted tactics in the MLR portal.
• Download MLR comments from the submission portal and share with Account Services, Project Management, and Copy
• Upload references and assets to the submission portal for approval.
• Identify process gaps, suggest improvements, and support workflow optimization to enhance submission efficiency.
• Uphold the highest quality standards by ensuring error-free submissions and strict compliance with editorial and regulatory guidelines.
• Provide guidance and mentorship to junior submission specialists to improve process understanding and skill development.
• Stay ahead of industry trends by actively participating in product status meetings and leveraging expertise to improve editorial workflows.

Your Day-to-Day Deliverables will include:

• Manage content submissions, ensuring accuracy and compliance with submission standards.
• Oversee the complete asset lifecycle on Veeva PromoMats, ensuring proper organization and version control.
• Proactively enhance submission workflows and collaborate with internal and external stakeholders.
• Ensure adherence to the AMA Style Guide and brand guidelines in all submissions.
• Track, document, and maintain digital asset management (DAM) systems, troubleshooting and resolving issues efficiently.