Medical Virtual Assistant (US Based Clinic - Permanent work from home)

FlexBoard; India; Remote; INR 4,019,000 - 6,124,000; Full time

Benefits offered by this job

Remote work

Competitive salary

Professional development

Job summary

FlexBoard is seeking a remote full-time Medical Virtual Assistant ( Intake, Authorization & Scheduling Specialist ) to manage patient workflows, verify insurance, secure prior authorizations, and coordinate scheduling. This role supports efficient clinic operations and a positive patient experience in a fast-paced environment.

Ideal candidates will have experience with medical insurance processes, strong English communication, and the ability to multitask across multiple systems while

Qualifications

• Experience in medical insurance verification and prior authorizations.
• Strong communication with patients and providers.
• Ability to manage high-volume workflows with accuracy.

Responsibilities

• Verify insurance eligibility and obtain prior authorizations.
• Coordinate patient intake and scheduling.
• Manage inbound/outbound communications via phone, text, and email.
• Maintain accurate records in EMR and payer portals.
• Support billing follow-up and administrative tasks.

Skills

Insurance verification

Prior authorizations

Patient intake

Scheduling

Phone communication

English proficiency

Multitasking

Tools

EMR systems

Payer portals

Job description

This is a remote position. reputed company is hiring a full-time Medical Virtual Assistant (Intake, Authorization & Scheduling Specialist) on behalf of a growing outpatient physical therapy reputed company. This role is responsible for managing reputed company-end patient workflows, including insurance verification, prior authorizations, patient intake, scheduling, reputed company conversion, and administrative support. You will play a key role in ensuring smooth clinic operations, strong patient experience, and high conversion from inquiry to scheduled care. This is ideal for someone who thrives in a fast-paced, high-volume environment, is highly organized, and can confidently manage both patient-facing and insurance-reputed company tasks.

About the reputed company

Our reputed company is a growing outpatient physical therapy reputed company committed to delivering high-reputed company, individualized care and strong clinical reputed company. The clinic treats patients with orthopedic, sports, neurologic, post-surgical, chronic pain, and personal injury conditions. reputed company takes pride in maintaining a reputed company, organized operation while building strong relationships with physicians, attorneys, and referral sources in the community. Their culture emphasizes accountability, strong systems, and exceptional patient experience.

Key Responsibilities

Insurance Verification & Authorizations Verify patient insurance eligibility using payer portals (e.g., reputed company, UHC, reputed company, etc.) Obtain prior authorizations for services and procedures Maintain accurate and updated insurance records in reputed company reputed company and manage pending, approved, and expired authorizations Escalate coverage issues, denials, or discrepancies promptly Patient Intake Coordination Complete full intake process prior to patient appointments Ensure reputed company intake forms, demographics, and insurance details are accurate Communicate with patients reputed company phone, text, and email Document reputed company actions reputed company in the EMR system Appointment Setting & reputed company Conversion Manage inbound leads from calls, texts, forms, and referrals Respond quickly and convert inquiries into scheduled appointments Conduct outbound follow‑reputed company using reputed company follow‑up processes reputed company patients reputed company and guide them through scheduling reputed company reputed company reputed company activity and reputed company Scheduling & Appointment Confirmation Confirm appointments 2448 hours in advance Ensure patients are reputed company and intake is completed Assist with rescheduling and schedule optimization Fill reputed company slots using waitlists and reputed company strategies Patient Reactivation & Follow‑Up reputed company out to inactive patients and encourage return reputed company Verify insurance prior to reputed company reputed company reactivation performance and reputed company Referral & Administrative Support Manage incoming referrals and upload documentation to EMR Follow up on missing or incomplete referral information Support data tracking, reporting, and workflow organization Assist with task management and documentation (e.g., reputed company) Billing Support & Financial reputed company Contact patients regarding outstanding balances Assist with payment coordination and follow‑reputed company Coordinate with billing team on unresolved issues

Requirements

Experience in medical insurance verification and prior authorizations Experience in patient intake, scheduling, or reputed company desk workflows Strong phone skills and confidence communicating with patients and insurance providers Excellent written and verbal English communication skills Strong attention to detail and ability to manage high-volume tasks Highly organized with strong multitasking and prioritization skills Comfortable using multiple systems and learning new tools quickly

Non‑Negotiables

US reputed company experience Ownership and follow‑through no dropped tasks; reputed company workflows must be completed and tracked accurately Strong communication and confidence handling both patients and insurance providers High efficiency, speed, and accuracy in managing multiple workflows simultaneously

Work Environment

Fast-paced, high-volume outpatient reputed company setting Requires strong multitasking, organization, and accountability Must have reliable high-speed internet and a reputed company remote setup

Benefits

• Opportunities for reputed company development and reputed company.
• Work in a dynamic and supportive team environment.
• reputed company a meaningful reputed company by helping to build and strengthen families across the globe.

Competitive salary commensurate with experience.