Manager-Export(Logistics & operations) & Project Execution

Toshiba Transmission & Distribution Systems; Hyderabad; On-site; INR 1,200,000 - 2,200,000; Full time

Job summary

Toshiba Transmission & Distribution Systems is seeking an experienced Export Logistics Manager in Hyderabad to oversee end-to-end transformer exports. You will coordinate with customers, freight forwarders, and overseas agents, ensuring timely documentation, compliance with customs rules, and on-time deliveries across sea, air, road, and multimodal modes.

The role requires deep knowledge of Incoterms, GDP/GST/FEMA regulations, and a track record of cost optimization, contract management, and

Qualifications

• Experience in export logistics operations for transformers and ODC cargo.
• Knowledge of export documentation, customs clearance, GST, FEMA.
• Proven ability to coordinate with forwarders, lines, CHAs and海外 agents.

Responsibilities

• Manage complete export logistics operations for transformer exports.
• Plan and execute shipments under Incoterms and multiple modes.
• Coordinate with customers, forwarders, and overseas agents for shipment execution.
• Ensure timely export documents are prepared and compliant.
• Monitor KPI performance of service providers and budgets.
• Lead and develop the export logistics team.
• Design transportation methodologies and optimize logistics costs.
• Prepare monthly dispatch plans and coordinate with project teams.
• Handle project cargo, heavy-lift transport, and ODC consignments.
• Release POs, track shipments, and resolve issues with stakeholders.

Skills

Logistics management

Negotiation skills

KPI tracking

Budgeting

Documentation

Project planning

Team leadership

Education

Bachelor's degree in Logistics

Tools

MS Excel

ERP software

Freight forwarding software

Job description

Role & responsibilities

1. Manage complete export logistics operations for transformer exports to global customers and plan and execute shipments under CIF, CFR, DDP, DAP, FCA, FOB, and EXW Incoterms.
2. Coordinate with customers, freight forwarders, shipping lines, CHAs, transporters, and overseas agents for smooth shipment execution.
3. Ensure timely availability of export documentation such as Commercial Invoice, Packing List, Certificate of Origin, Bill of Lading, Insurance Certificates, and Export Declarations.
4. Liaise with freight forwarders, shipping lines, transporters, CHAs, and overseas agents.
5. Ensure compliance with Customs, DGFT, GST, FEMA, and international trade regulations.
6. Plan and execute sea, air, road, and multimodal shipments.
7. Possess good negotiation skills for contract finalizations in line with company standard Terms & Conditions.
8. Have extensive knowledge and expertise in best practices of export methodologies for optimizing logistics costs.
9. Track shipments and ensure on-time deliveries to international customers.
10. Handle project cargo, ODC consignments, heavy-lift transformer transportation, and specialized logistics requirements.
11. Manage KPI performance for service providers.
12. Manage freight insurance claims, marine insurance claims, shipment deviations, and customer complaints.
13. Coordinate route surveys, permits, customs clearances, and last-mile delivery.
14. Resolve logistics-related issues, claims, shipment delays, and customer concerns.
15. Generate MIS reports, logistics KPIs, and export performance dashboards.
16. Lead and develop the export logistics and documentation team.
17. Have the ability to design the best transportation methodologies for safe delivery of goods to the destination, suitable for the nature of the cargo.
18. Possess knowledge of all statutory permissions required for the movement of Modular Hydraulic Trailers on roads, including MORTh, Toll, RTA, Border, etc. Proficiency in Hindi and English is a must.
19. Support Export and Domestic Logistics Budgets for Tendering by coordinating with best-in-class FFs and LSPs.
20. Provide logistics budgeting with the best competitive freight charges and evaluate the same.
21. Create RFQ benchmarks for obtaining competitive offers from best-in-class FFs and LSPs and analyze them in line with transportation requirements.
22. Have knowledge of SLA and NDA for signing contracts with FFs and LSPs.
23. Design and implement the project planning suitable to the cargo nature.
24. Collaborate with all CFTs for any new implementations based on day-to-day changes in road networks and statutory infrastructure changes.
25. Release POs to transporters and freight forwarders and obtain PO acknowledgements within the stipulated time.
26. Prepare monthly dispatch plans and vehicle placement plans in line with cargo readiness.
27. Initiate vehicle placements as per the plan in coordination with the Project Execution Team.
28. Ensure safe transportation methodologies are implemented and timely delivery is achieved at the site in safe and sound condition.
29. Continuously track and trace vehicles using GPS devices and update superiors.
30. Monitor transit status using live tracking and regularly communicate with the crew to understand transit difficulties.
31. Possess extensive knowledge of various types of export shipments and different transportation methodologies.
32. Have good knowledge of all types of transport vehicles, their capacities, specifications, and utilization methods.
33. Conduct end-to-end route surveys for checking ODC cargo transportation feasibility from the loading point to the delivery location, identify criticalities, and prepare action plans to mitigate them.
34. Concentrate on automation projects to eliminate redundant tasks.
35. Be equipped with knowledge of all transport-related acts implemented in India.
36. Set and measure KPIs for various transporters and freight forwarders and initiate corrective actions to achieve targets.
37. Process freight invoices for timely payments by coordinating with the F&A Department.
38. Have experience in handling projects involving Drawing Approvals, Manufacturing Clearance, Advance Payments, Site Readiness, Inspection Schedules, Dispatch Clearances, and Payment Collection.
39. Collaborate with customers and site teams to obtain timely updates on site readiness and provide product updates according to the plan.
40. Collaborate with CFTs to conduct brainstorming sessions with customers on projects.
41. Manage risk and compliance for project execution, identify project risks, and plan mitigation measures to avoid non-value-added tasks.
42. Identify clear project milestones and monitor them periodically to provide visibility to customers during project review meetings.
43. Have extensive experience in monitoring projects to maintain margin preservation.
44. Understand document confidentiality and preserve the rights of the customer.
45. Identify project deterioration at an early stage, list action items, eliminate waste, and drive continuous improvement by conducting CFT meetings.
46. Implement lean techniques to identify and eliminate waste and develop continuous improvement in process-oriented results.

Preferred candidate profile

• Industry Knowledge: Strong experience in power transformer exports, ODC cargo, and domestic and international logistics operations.
• Export Documentation: Good knowledge of export documentation, customs clearance, DGFT, GST, FEMA, and international trade regulations.
• Transportation Expertise: Experience in sea, air, road, and multimodal transportation, including route surveys and heavy cargo movement.
• Freight & Cost Management: Skilled in freight negotiation, logistics budgeting, RFQ evaluation, cost optimization, and vendor management.
• Project Management: Experience in project execution, shipment planning, dispatch scheduling, site readiness, and on-time delivery.
• Contract Management: Knowledge of SLA, NDA, logistics contracts, and service provider performance management.
• Technical Knowledge: Understanding of transport vehicles, modular hydraulic trailers, statutory permits, and road transportation requirements.
• Team & Stakeholder Management: Ability to coordinate with customers, freight forwarders, transporters, CFTs, and internal teams.