Manager – Administration & Facilities

Powerstatic Solutions India Private Limited; Sanand; On-site; INR 1,800,000 - 3,000,000; Full time

Job summary

Arabelle Solutions is seeking a Manager – Administration & Facilities to lead all admin, facilities, and security operations for the Sanand manufacturing site in Gujarat. The role ensures safe, compliant, and cost-effective site operations and supports other Indian locations as needed.

The candidate will manage integrated facility services, security, and vendor governance, while driving continuous improvement, digitization, and business continuity planning across the organization.

Qualifications

• 12 to 15 years of progressive experience in Administration, Facilities Management, and Security.
• Minimum 3–4 years in a lead role while working with IPCs in an industrial setting.
• Exposure to multinational organizations is preferred.

Responsibilities

• Lead Administration & Facilities operations for Sanand and other locations in India as required.
• Ensure uninterrupted facility operations, utilities, employee services, and workplace support.
• Oversee integrated facility management partners via SLAs and KPIs.
• Lead physical security including access control, CCTV, visitor management, and investigations.
• Ensure statutory, regulatory, labour, fire, environmental, and security compliance.
• Oversee housekeeping, transport, cafeteria, guest-house, landscaping, waste management, and admin tasks.
• Prepare and manage OPEX/CAPEX budgets, validate invoices, drive cost optimization.
• Drive facility infrastructure upgrades, renovations, and workplace projects.
• Lead continuous improvement, digitization, SOPs, and operational excellence.
• Develop business continuity and emergency preparedness plans; coordinate crisis response.
• Partner with Manufacturing, HR, EHS, Finance, Procurement, IT, and external authorities.

Skills

Facilities Management

Security Operations

Vendor Management

Budgeting

EHS Knowledge

Education

Bachelor's Degree in Facilities Management or related

MBA preferred

Job description

The Manager – Administration & Facilities will lead all administration, facilities, and security operations for the Sanand manufacturing facility, ensuring safe, compliant, efficient, and cost-effective site operations. The role is accountable for managing integrated facility services, security, statutory compliance, infrastructure, employee services, vendor governance, workplace experience, and business continuity while supporting manufacturing operations. He will also involve in similar activities for similar requirement for other locations in India, as per the requirement of the Organization from time-to-time.

Key Responsibilities

• Lead overall Administration & Facilities operations mainly for Sanand and extend necessary support for offices located at other locations in India, whenever required.
• Ensure uninterrupted facility operations, utilities, employee services, and workplace support.
• Manage integrated facility management partners and specialized service providers through defined SLAs and KPIs.
• Lead physical security operations including access control, CCTV, visitor management, emergency response, and incident investigations.
• Ensure compliance with all applicable statutory, regulatory, labour, fire, environmental, and security requirements.
• Oversee housekeeping, transport, cafeteria, guest-house, landscaping, pest control, waste management, and office administration.
• Prepare and manage OPEX/CAPEX budgets, validate invoices, and drive cost optimization initiatives.
• Lead facility infrastructure upgrades, renovations, workplace projects, and expansion activities.
• Drive continuous improvement, digitization, SOP implementation, and operational excellence initiatives.
• Develop business continuity and emergency preparedness plans and coordinate crisis response.
• Partner with Manufacturing, HR, EHS, Finance, Procurement, Projects, IT, and external authorities to ensure seamless support to business operations.

Key Performance Indicators (KPIs)

• 100% statutory compliance
• Zero major security incidents
• >99% facility availability including Hard Services, Soft services and landscaping, Employee Transportation and Cafeteria
• >95% vendor SLA compliance
• Budget adherence and cost optimization
• High employee satisfaction with workplace services
• Timely closure of audit observations
• Successful delivery of facility projects

Qualifications

• Bachelor's Degree having sufficient technical exposure in Facilities Management, Business Administration, or related discipline.
• MBA/Postgraduate qualification preferred.

Experience

• 12 to 15 years of progressive experience in Administration, Facilities Management, and Security.
• Minimum 3-4 years in a lead role while working with IPCs and having sufficient experience in an industrial environment.
• Experience managing large integrated facilities and outsourced service providers.
• Exposure to multinational organizations preferred.

Technical Competencies

• Knowledge of Industrial Safety & EHS processes (Mandatory)
• Contractor Safety management
• Facilities Management
• Industrial Administration
• Security Operations
• Vendor & Contract Management
• Statutory Compliance
• Budget & Cost Management
• Infrastructure Project Management
• Business Continuity Planning
• Access Control & CCTV Systems
• Fire & Life Safety
• SAP/ERP and MS Office

Leadership Competencies

• Strategic Thinking
• Operational Leadership
• Stakeholder Management
• Decision Making
• People Leadership
• Change Management
• Negotiation
• Continuous Improvement
• Integrity

Preferred Candidate Profile

• Stronger Preference will be given to Ex-servicemen from the Indian Armed Forces (Army, Navy, or Air Force) or Para-military background.
• 3-4 years of work experience with any IPC operating in facilities domain in India will also be preferred
• Experience in administration, logistics, engineering support, security operations, infrastructure management, or base/facility management will be an added advantage.
• Experience in manufacturing, engineering, power, heavy industry, defence, or large industrial campuses is preferred.
• Strong leadership, discipline, operational planning, risk management, and emergency response capabilities.

Join us and work with global teams to support global customers! At Arabelle Solutions, we have team members of more than 49 nationalities spread across 16 countries. At Arabelle Solutions, we know diversity makes teams and business stronger. Arabelle Solutions is a leading provider of nuclear turbine island technology and services. A third of the world's nuclear power plants rely on our technologies and services. Our innovative solutions and highly skilled teams energize the world with reliable, low-carbon electricity - critical for a sustainable future. With a heritage going back to the industry's early days, our expertise is built on continuous design innovation, manufacturing world-class turbine island technology and providing essential services to maintain, maximize and extend the lifetime of nuclear power plants across Europe, Asia and Africa. Our technologies range from the world's most powerful steam turbine in operation to modular designs optimized for SMRs, as well as generators, pumps, heat-exchangers, controls systems and cyber security. Arabelle Solutions has around 3,300 employees working across 16 countries. Arabelle Solutions believes that investing in employee development is key to our success. Our culture of learning focuses on developing our people and promoting the skills for the future. Thrive in a supportive work culture that is committed to continuous learning.