Manager - Admin

Airbus; Gurugram District; On-site; INR 800,000 - 1,200,000; Full time

Benefits offered by this job

Office environment

Job summary

Brenntag is seeking an Administrative Specialist to support management with complex administrative activities, data analysis, reporting, and stakeholder communication. The role emphasizes process improvement, cross-functional planning, and meticulous attention to detail.

The candidate should bring a relevant bachelor’s degree, strong analytical skills, and proficiency in MS Office and ERP/business reporting tools. Independent work and stakeholder collaboration are essential.

Qualifications

• Bachelor’s degree in Business Administration, Management, Finance, Operations, or a related field.
• Experience in administration, management support, reporting, operations, or coordination.
• Strong analytical and data interpretation skills.
• Experience preparing management reports and translating data into insights.
• Strong organizational and coordination skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in MS Excel, PowerPoint, Word, and other relevant business tools.
• Experience with ERP systems or business reporting tools is an advantage.
• Strong attention to detail and ability to work with confidential information.
• Ability to work independently and collaborate effectively with internal and external stakeholders.

Responsibilities

• Administrative Management: Take ownership of defined and complex administrative activities and transactions; coordinate across stakeholders.
• Data Analysis & Reporting: Collect, analyse, validate data; prepare reports and presentations for management.
• Process Improvement: Review processes and propose efficiency enhancements; support implementation.
• Planning & Cross-Functional Coordination: Plan transactions and coordinate with internal specialists and stakeholders.
• Stakeholder Management: Communicate with internal and external stakeholders and maintain professional relationships.

Skills

Analytical thinking

Attention to detail

Written & verbal communication

Stakeholder management

Cross-functional coordination

MS Excel / PowerPoint

Education

Bachelor's degree in Business Administration/Management/Finance/Operations

Tools

ERP systems

Business reporting tools

Job description

About the Role We are looking for a detail-oriented and analytical Administrative Specialist to support management and key stakeholders with complex administrative activities, data analysis, reporting, process improvement, and stakeholder communication. The role requires strong organizational skills, attention to detail, analytical thinking, and the ability to work independently while collaborating with internal specialists and external stakeholders.

Key Responsibilities

1. Administrative Management Take ownership of defined and complex administrative activities and transactions. Ensure administrative processes are completed accurately, efficiently, and within agreed timelines. Coordinate and follow up on activities across relevant stakeholders.
2. Data Analysis & Reporting Collect, analyse, and validate data from multiple sources to support management and stakeholder information needs. Identify discrepancies, trends, and relevant insights from available data. Prepare meaningful reports, summaries, and presentations for management and other stakeholders. Provide clear commentary and recommendations based on data and findings.
3. Process Improvement Review existing administrative processes and identify opportunities to improve efficiency, accuracy, and effectiveness. Propose practical measures to streamline administrative activities and enhance service delivery. Support implementation of agreed process improvements.
4. Planning & Cross-Functional Coordination Collaborate with internal specialists and professionals to plan and coordinate specific transactions and activities. Ensure relevant information, documentation, and approvals are available to support timely execution. Coordinate multiple activities and stakeholders while maintaining attention to detail.
5. Stakeholder Management Communicate with internal and external stakeholders on behalf of management. Provide timely updates and ensure stakeholders are appropriately informed about relevant activities and transactions. Build effective working relationships with stakeholders and respond professionally to queries and requests.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Management, Finance, Operations, or a related field.
• Relevant experience in administration, management support, reporting, operations, or coordination.
• Strong analytical and data interpretation skills.
• Experience preparing management reports and translating data into meaningful insights.
• Strong organizational and coordination skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in MS Excel, PowerPoint, Word, and other relevant business tools.
• Experience with ERP systems or business reporting tools is an advantage.
• Strong attention to detail and ability to work with confidential and sensitive information.
• Ability to work independently and collaborate effectively with internal and external stakeholders.

Key Skills

• Administrative & Operations Management
• Data Analysis & Validation
• Management Reporting
• Process Improvement
• Stakeholder Management
• Cross-Functional Coordination
• Planning & Organization
• Problem Solving
• Attention to Detail
• Written & Verbal Communication
• Microsoft Office / Excel Reporting & Presentation Skills

What Success Looks Like

In this role, success will be demonstrated through accurate and timely administrative execution, reliable management reporting, proactive stakeholder communication, and measurable improvements to administrative processes.

Brenntag provides equal employment opportunities to qualified applicants and employees of all backgrounds and identities to create a workplace where difference is valued because it forms a resilient and more innovative organization. We do not discriminate on the basis of age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or any other protected characteristic. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds.

Brenntag TA Team Brenntag is the leading global distributor of chemicals and ingredients, committed to connecting customers and suppliers within networks. We add value for our customers and partners every step of the way: through our product knowledge, innovation, and sustainable solutions, combined with our passion for service excellence and commitment to safety. Headquartered in Essen, Germany, and with more than 17,500 experts at about 600 locations in 72 countries, our two global divisions, Brenntag Essentials and Brenntag Specialties, offer a full range of industrial and specialty chemicals and ingredients. Therefore, our clients and partners can count on us for global reach combined with local agility and execution. As an employer, we embrace diversity and foster a sense of community and collaboration in an environment where employees are encouraged to share ideas and work together. We engage our employees in the company’s mission for collective success, by building long-term stability and safety through trust and clarity across the organization. We believe in empowering our employees to reach their full potential and shape the future.

For more information, please visit www.brenntag.com