Legal - Analyst

Bajaj Electricals; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Bajaj Electricals in Mumbai seeks a professional to support MIS reporting, budgeting, and comprehensive office administration across Legal and Finance functions.

You will prepare annual budgets, track invoices, coordinate SAP approvals, and manage legal documents, POA processes, and PPT decks. The role includes onboarding lawyers, calendar tracking, travel arrangements, and vendor payments.

Qualifications

• Preparation of Legal Annual budget
• Legal expenses forecasting and monthly provisions
• Onboarding lawyers and maintaining approvals/docs
• Verifying invoices and routing to Legal for approval
• Obtaining approvals and processing invoices
• Uploading invoices in the system and SAP coordination
• Communicating with law firms on payments and no-dues certificates
• Managing POA tracker and renewals
• Document management – legal store/files & filing agreements
• Office administration – procurement, stamps, notary, stationery
• IT assets management and admin coordination

Responsibilities

• Prepare legal annual budget and forecast
• Coordinate SAP approvals and law-firm payments
• Maintain POA tracker and process renewals
• Manage legal documents and filing
• Support office administration and procurement
• Prepare PPT decks and MIS dashboards
• Track travel budgets and arrange logistics
• Maintain inbound/outbound legal document registers

Skills

MIS reporting

Advanced Excel

PowerPoint (PPT)

Budgeting & forecasting

Invoicing coordination

Vendor/Legal coordination

SAP approval coordination

Tools

SAP

Job description

MIS REPORTING, PPT, ADVANCE EXCEL

Accounting & Finance

• Preparation of Legal Annual budget
• Legal Expenses- preparation of Monthly provision based on forecast and submit to finance by 30th of every month
• Onboarding lawyers, Maintaining approvals and onboarding docs
• Verifying the invoices received and sending to Legal team for approval
• Obtaining Legal team, HOD approval and processing the invoices
• Uploading the invoices in system-
• Coordinating for SAP approval
• Intimate the law firm on payment disbursal. TDS coordination.
• Obtaining Quarterly No Dues Certificate from all law firm- before 10th of next Q

Office management

• Assignment tracker collate and submit on due date, report on long pending assignments
• Team Activity / Calendar Tracker
• Dashboard & Action plan , update tracker
• Maintaining and updating MIS, Formatting excels.
• MIS and Tracking & Remind team and collate reports
• Travel budget tracking and Arrangements, coordination with admn / Yatra/ Cab service provider,
• Calendar planning for Legal team activities & Setting reminders to team,
• Submission of various reports on due date.
• Preparing PPT decks

POA Process management

• Maintain POA tracker
• Issuing POA as per process.
• Reissuing OLD POA to fresh
• Sending renewal mails
• Renewing POA before expiry.
• Collecting original POA and cancelling POA

Documents management

• Maintaining inward & outward register for legal dept.
• Keeping records of reply send to governments/ important documents in files
• Bonds/ undertaking files
• Executing agreement.
• Filing executed agreement in store room
• Entire legal store / file management
• Legal Library / books management

Office Administration

• Any procurement / purchasing for legal dept.
• Stamp duty procurement
• Notary
• Coordaining with Admin for stationaries/ admin requirements
• IT assets management
• GC office documents printing/ scanning
• Legal team engagement tracker