Lead, Strategic Sourcing and Procurement (Furniture, Fittings and Equipment)

WeWork India; Bengaluru; On-site; INR 6,00,000 - 9,00,000; Full time

Job summary

A leading flexible workspace provider in Bengaluru is seeking a Procurement Specialist to handle all procurement activities related to office furniture and supplies. The ideal candidate will have a Bachelor's degree in architectural engineering and 3-5 years of experience in the commercial furniture industry. Responsibilities include vendor management, coordinating with project managers, and ensuring timely delivery of materials. Competitive compensation and opportunities for growth are offered.

Qualifications

• 3 to 5 years of work experience in the commercial furniture industry.
• Good awareness of technical specifications in realty projects.
• Hands-on experience in Excel preferred.

Responsibilities

• Identify and assess vendors for procurement activities.
• Develop pre-arrangements with suppliers.
• Assist in preparation of the budget.
• Coordinate with project managers for procurement requirements.
• Ensure timely delivery of materials.

Skills

Networking in the industry

Knowledge of technical specifications

Operational skills in MS Office

Experience with ERP systems

Education

Bachelor’s degree in architectural engineering or equivalent

Tools

ERP

MS Office

Excel

Job description

WeWork India is one of India’s leading flexible workspace operators – ‘Great Place To Work’ certified (Nov 2024 – Nov 2025), aimed at creating flexible workspace solutions for companies of all sizes.

Since its inception in India in 2016, WeWork India has expanded across 68 operational centres in Chennai, New Delhi, Gurugram, Noida, Mumbai, Bengaluru, Pune, and Hyderabad. WeWork India meets distinct workspace needs, for various businesses. WeWork India strives to provide customised and curated solutions for various office space needs through its products and solutions.

At WeWork India, we’re driven by collaboration, creativity, and a shared vision to redefine the future of work. If you're looking to be part of a dynamic, fast-growing organisation that values talent and fosters growth, join us and build your future with WeWork India.

For more information, please visit our website

About the role

The key responsibility includes handling efficiently all the procurement activities related to office Furniture, Lounge furniture, Art & Graphics, Commercial Equipment’s, Pantry Consumables, House Keeping equipment’s, Office accessories etc.

Roles and responsibilities

• Identify an appropriate and sufficient number of vendors with the ability to deliver as per requirements. Study their production capacities, quality, and costs. Assess, register, and empanel-approved vendors. Maintain a ready-to-use vendor data and register for each item of purchase.
• Develop and establish pre-arrangements with suppliers of material required on a constant basis and on short notice.
• Based on purchase planning for each project, consolidate the similar material requirements for all ongoing projects, with a view to obtain the best prices due to advantages of scale.
• Perform price benchmarking with the market on a periodic basis.
• Assist in preparation of the budget.
• Leverage innovation coming from suppliers.
• Support the design manager/team in Civil & Interiors to value engineers, and design change management.
• Coordinate with planning, budgeting functions, and the project manager, for gathering and assessing purchase requirements for a project. Understand the specifications, material requirement flow, and schedule. Obtain BOQs / material lists and construction schedule from the project manager.
• Provide procurement market and preferred supplier information at an early stage to optimize supplier selection, internal workflows and processes
• Plan for each project, in line with the construction schedule keeping in mind the delivery periods and approvals by architect / consultants / quality engineer.
• Rate analysis of the key items & pre tender estimates.
• Ensure that mitigation of procurement risks, changes to original scope of supply and potential claims are defined & covered in valid contracts.
• Issue purchase orders on time so as to ensure delivery as per site requirements.
• Follow up on deliveries in transit/part deliveries to ensure that materials reach on time
• Evaluate the performance of suppliers on all relevant parameters impacting project delivery. Report and recommend corrective actions
• Carry out the corrective and preventive actions based on discussion and decision on performance evaluation
• Synchronize the purchase process with the ERP system. Constantly review the effectiveness of the system and suggest ways to streamline and improve
• Constantly strive to enhance professional and interpersonal skills
• Develop and maintain cordial and professional relationships with internal and external stakeholders

Experience and qualifications

• Bachelor’s degree /architectural engineering or equivalent education will be preferred.
• 3 to 5 years of work experience in commercial furniture Industry
• Familiar with Furniture fittings and equipment items and cost and basic Knowledge of the same.
• Should have a good awareness of technical specifications in realty projects. Hands-on experience & knowledge of material specifications.
• Should possess good networking in the industry among vendors that facilitates quick response.
• Should have exposure to working in a system-driven environment.
• Should be computer literate with operational skills in MS Office, communication through internet, standard software and ERP.
• Hands-on experience in Excel will be preferred.

Equal Opportunity Employer

WeWork India is an Equal Opportunity and Affirmative Action Employer. We celebrate diversity and are committed to creating an inclusive environment for our employees and members. Employment decisions are made without regard to race, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, veteran status or other characteristics protected by law.

We expect all employees to embody our values and all aspects of employment including the decisions to hire and promote, are based on merit, competence, performance and business needs.

Our total rewards philosophy is aimed at providing compensation that is competitive, performance linked and helps us attract and retain the talent we need to drive our business forward and serve our members. As part of WeWork India, our commitment to you is that you’ll be surrounded by career opportunities in a culture that fosters collaboration, flexibility and inclusion