Junior Manager FMS

GMR Group; India; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

GMR Group is seeking an experienced Facilities Management professional to lead employee services, workspace optimization, transport and welfare programs across large campuses. The role spans budgeting, vendor management and emergency response coordination, ensuring safety and efficiency.

The candidate should have 6-8 years in large setups with at least 4 years in relevant FM leadership, capable of driving cost efficiencies and stakeholder alignment across functions.

Qualifications

• Graduation or diploma is required.
• 6–8 years of experience in large-scale facilities management.
• Experience in employee services and vendor management preferred.

Responsibilities

• Oversee transport services, including vendor coordination and cost control.
• Manage workspace allocation and optimize utilization across sites.
• Organize employee welfare activities and engagement programs.
• Lead Employee Emergency Management Cell and ensure emergency readiness.
• Prepare and monitor facility budgets, track expenditures and variances.
• Manage vendor contracts, SLA adherence, and stakeholder communications.

Skills

Entrepreneurship

Planning & Decision Making

Analytical Thinking

Education

Graduation / Diploma

Job description

Job Description:

JOB PURPOSE

Responsible for employee services, including workspace allocation and optimization, transportation services, and employee welfare activities. Further to provide support to employees in case of emergencies and manage the team of Employee Emergency Management Cell (EEMC).

ORGANISATION CHART

Head FMS >> Junior Manager FMS

KEY ACCOUNTABILITIES

Transport Services:

• Manage transportation services, including fixed shuttle and spot rental vehicles. Ensure timely and efficient transportation operations & monitor vehicle maintenance schedules and compliance.
• Coordinate with vendors to ensure timely and efficient transportation services and to monitor transportation costs and identify opportunities for cost savings.
• Conducting regular employee connect and solicit feedback to identify areas for improvement and address any concerns or suggestions
• Manage and resolve employee escalations in a timely and professional manner.
• Provide support to employees on administrative and facility-related matters.

Workspace allocation & optimization:

• Manage workspace allocation and optimization, ensuring that all employees have a designated workspace.
• Keep accurate records of workspace occupancy and available inventory.
• Identify opportunities to optimize workspace utilization and make recommendations for improvement.
• Collaborate with other departments to ensure that workspace allocation aligns with business needs.

Employee Welfare & Engagement:

• Organize wellness sessions (mental health, yoga, fitness etc) and maintain records of participation and feedback.
• Develop monthly/quarterly employee engagement activities and organize sports events and tournaments.

Employee Emergency Management Cell:

• Manage the team of Employee Emergency Cell and provide support to employees in case of emergencies.
• Ensure that all employees are aware of emergency procedures and protocols.
• Collaborate with other departments to ensure that emergency response plans are in place.

Financial Management:

• Prepare and manage annual budgets for facility management services and monitor expenditures to ensure alignment with budgetary constraints and tracking variances.
• Monitor and control expenses, ensuring alignment with approved budgets.
• Review Annual Operating Plans (AOP) with financial projections for accuracy and feasibility.
• Conduct regular financial audits and implement cost‑saving measures to optimize operational expenses.

Vendors & Stakeholder Management:

• Manage vendor relationships and contracts for facility management services, ensuring cost‑effectiveness and quality of services, monitoring performance, and resolving issues.
• Monitor Service Level Agreement (SLA) adherence, ensuring vendors meet performance benchmarks and contractual obligations.
• Coordinate with relevant stakeholders to conduct risk assessments and implement preventive measures.
• Manage relationships with external vendors and service providers, monitoring performance, and resolving issues.

KEY ACCOUNTABILITIES - Additional Details

EXTERNAL INTERACTIONS

• Service providers
• Suppliers / Vendors
• Statutory Authorities

INTERNAL INTERACTIONS

• Intra and Inter Department Employees
• Other group employees

FINANCIAL DIMENSIONS

• Opex AOP: 1.25 Cr
• CIP / BLIP Targets: 0.2 Cr

OTHER DIMENSIONS

EDUCATION QUALIFICATIONS

Graduation / Diploma

RELEVANT EXPERIENCE

6-8 years of experience with at least 4 years of relevant experience in large set‑ups.

COMPETENCIES

• Entrepreneurship
• Capability Building
• Social Awareness
• Planning & Decision Making
• Execution & Results
• Strategic Orientation
• Problem Solving & Analytical Thinking
• Networking
• Personal Effectiveness
• Teamwork & Interpersonal influence
• Stakeholder Focus

Requirements: