Journal Operations Coordinator

7741 WILEY APAC SERVICES LLP; Pune District; Hybrid; INR 600,000 - 900,000; Full time

Job summary

Wiley in Pune/Noida is seeking a Journal Operations Coordinator to oversee operational activities across the Research publishing portfolio. The role requires collaboration across regional teams and manages data auditing, title data updates, and transition support in a hybrid work environment.

The candidate will drive process standardization, support large-scale programs, and ensure accurate data management across central systems while maintaining strong stakeholder communication.

Qualifications

• Bachelor's degree required; master's degree preferred.
• 1-3 years of experience in publishing operations, editorial support, data management, or related fields.
• Strong organizational and administrative skills with the ability to manage operational activities at scale.
• Excellent attention to detail and commitment to data accuracy and quality.
• Ability to work effectively across regional teams and cross-functional stakeholders.
• Experience supporting process improvements, workflow updates, and data management activities.

Responsibilities

• Provide operational support for day-to-day journal activities, including WOL maintenance, author guidelines updates, and data auditing.
• Coordinate updates to title-level data within central management information systems.
• Support large-scale programs and portfolio-wide initiatives to enhance journal portfolios and efficiency.
• Track transition activities and provide due diligence support throughout the transition process.
• Maintain and update forms, documentation, and supporting resources.

Skills

Organizational skills

Project coordination

Data management

Cross-functional collaboration

Attention to detail

Stakeholder management

Education

Bachelor's degree

Master's degree

Tools

STEP system

MS Excel

Management information systems

Job description

We believe in bold ideas, diverse perspectives, and the drive to transform knowledge into impact. Here, your curiosity fuels progress, your voice shapes innovation, and your ambition helps redefine what’s possible within science and learning. We are a culture that obsesses over impact, challenges, and drives what’s next to power infinite possibilities for our customers, colleagues and society at large.

About the Role:

Location: Pune, Maharashtra Or Noida, U.P., India Work Model: Hybrid (On-site presence required) The Journal Operations Coordinator supports the administration of operational activities at scale across the Research publishing business, including process and workflow change updates, editorial data management, operational change tracking, transition implementation and tracking, and other supporting activities. The role supports both large-scale projects and strategic implementations, as well as business-as-usual (BAU) operations. Working across regional and team boundaries, the coordinator facilitates centralized efforts to maintain product-level data and drive workflow standardization. This position reports to a Senior Manager within the Publishing Operations team, who provides direction on project priorities and the strategic direction of the team.

How You Will Make an Impact:

Provide operational support for day-to-day journal activities, including Wiley Online Library (WOL) maintenance, Author Guidelines updates, editorial contact data auditing, operational change tracking, and ticketing system support. Perform downstream activities across the business to support the centralization of standard journal operational functions across the portfolio. Assist in implementing large-scale programs and initiatives across the Research business that enhance journal portfolios while improving efficiency and reducing costs. Support an "always-on" operational capability to deliver large-scale, portfolio-wide projects with quick turnaround times. Execute operational activities with a focus on speed, accuracy, standardization, optimization, and harmonization. Coordinate updates to title-level data within central management information systems, including related data-cleaning activities. Serve as a regional point of contact for cross-departmental information requests and provide administrative support for data audits in STEP. Act as a first-line resource for data audit efforts across the Research business, utilizing key central systems. Support planned annual and sprint-based initiatives to ensure data reliability across the business. Provide administrative support for journal transition and transformation activities, including new launches, takeovers, and transfers out. Track transition activities and provide due diligence support throughout the transition process. Maintain and update all necessary forms, documentation, and supporting resources.

What We Are Looking For:

• Bachelor's degree required; master’s degree preferred.
• 1-3 years of relevant work experience in publishing operations, editorial support, data management, project coordination, or a related field. Relevant internships will also be considered.
• Strong organizational and administrative skills with the ability to manage operational activities at scale.
• Excellent attention to detail and commitment to data accuracy and quality.
• Ability to work effectively across regional teams and cross-functional stakeholders.
• Experience supporting process improvements, workflow updates, operational tracking, and data management activities.
• Strong coordination and project support skills with the ability to manage multiple priorities simultaneously.
• Ability to work independently while maintaining a high level of accuracy and responsiveness. A collaborative approach with a focus on standardization, efficiency, and continuous improvement.
• Experience working with management information systems, data audits, and operational tracking tools is preferred.

We power infinite possibilities. For more than 200 years, we've transformed knowledge into discoveries that shape the world. Today, our global team of innovators, creators, and experts is driving what's next in science, education, and publishing—creating impact that reaches everywhere. We're not just observers of progress. We're the ones accelerating scientific breakthroughs, advancing learning, and sparking innovation that redefines entire fields and improves lives. Here, your talent matters. Your ideas have room to grow. And your work creates breakthroughs that can change everything.

Wiley is an equal opportunity/affirmative action employer. We evaluate all qualified applicants and treat all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, protected veteran status, genetic information, or based on any individual's status in any group or class protected by applicable federal, state or local laws. Wiley is also committed to providing reasonable accommodation to applicants and employees with disabilities. Applicants who require accommodation to participate in the job application process may contact [e-mail] for assistance.

We are proud that our workplace promotes continual learning and internal mobility. We offer meeting-free Friday afternoons allowing more time for heads down work and professional development, and through a robust body of employee programing we facilitate a wide range of opportunities to foster community, learn, and grow. We are committed to fair, transparent pay, and we strive to provide competitive compensation in addition to a comprehensive benefits package.

It is anticipated that most qualified candidates will fall within the range, however the ultimate salary offered for this role may be higher or lower and will be set based on a variety of non-discriminatory factors, including but not limited to, geographic location, skills, and competencies. Wiley proactively displays target base pay range for United Kingdom, Canada and USA based roles.

We're a forward-thinking organization dedicated to innovation and growth. Our success is built on the diverse talents and perspectives of our team members, who work together to solve complex challenges and create meaningful impact. We foster a culture of continuous learning, collaboration, and professional development.