IT Procurement Specialist

Medium; Gurugram District; On-site; INR 8,00,000 - 12,00,000; Full time

Job summary

A leading tech company is seeking an IT Procurement Specialist with at least 3 years of experience in hardware procurement. You will manage orders with vendors like Cisco and HP, ensuring compliance with procurement policies. Excellent communication and attention to detail are required. The position offers a competitive salary package with various employment benefits.

Benefits

Medical, Dental, and Vision Insurance

401(k)

Paid company holidays

Paid time off

Paid parental and caregiver leave

Qualifications

• Minimum 3 years of hands-on experience in IT procurement with a focus on hardware.
• Strong understanding of P2P (Procure-to-Pay) processes.
• Experience with major IT vendors like Cisco, HP, Dell, or equivalent.
• Prior experience in a reseller or third-party vendor procurement environment.
• Proficiency in using procurement/order management systems.

Responsibilities

• Facilitate placement of orders with IT hardware vendors.
• Manage procurement for third-party vendor requirements.
• Coordinate with vendors to confirm order acknowledgments.
• Respond to email inquiries related to procurement.
• Maintain contracts in Salesforce, particularly for renewals.

Skills

IT hardware procurement

Vendor management

P2P processes

Communication skills

Attention to detail

Tools

Salesforce

ERP platforms

Job description

Overview

AHEAD builds platforms for digital business. By weaving together advances in cloud infrastructure, automation and analytics, and software delivery, we help enterprises deliver on the promise of digital transformation.

At AHEAD, we prioritize creating a culture of belonging, where all perspectives and voices are represented, valued, respected, and heard. We create spaces to empower everyone to speak up, make change, and drive the culture at AHEAD. We are an equal opportunity employer and do not discriminate based on an individual\'s race, national origin, color, gender, gender identity, gender expression, sexual orientation, religion, age, disability, marital status, or any other protected characteristic under applicable law, whether actual or perceived. We embrace all candidates that will contribute to the diversification and enrichment of ideas and perspectives at AHEAD.

AHEAD is seeking a detail-oriented IT Procurement Specialist with proven experience in IT hardware procurement. The ideal candidate will have hands-on experience working with vendors such as Cisco, HP, Dell, Palo Alto, Aruba, or similar, and must have experience procuring on behalf of a third-party client or vendor. This role requires a solid understanding of the P2P (Procure-to-Pay) process and strong coordination skills to manage orders, vendor interactions, and billing workflows effectively.

Key Responsibilities

• Facilitate placement of orders with IT hardware vendors including Cisco, HP, Dell, Palo Alto, Aruba, and others.
• Ensure timely placement of all orders listed in the Procurement Queue Report by the end of each day.
• Manage procurement for third-party vendor requirements, ensuring compliance with procurement policies and customer expectations.
• Verify correct vendor teams, vendor accounts, and purchasing paths are used when placing orders.
• Coordinate with vendors and internal teams to confirm order acknowledgments and follow through until delivery/shipping.
• Respond promptly to email inquiries related to procurement and order status.
• Confirm and manage vendor and customer billing schedules.
• Create and maintain contracts in Salesforce, particularly for renewals and software orders.
• Verify exceptions and ensure customer authorization is secured where needed before ordering.
• Liaise with the order management team to resolve escalations related to order fulfillment and shipment.
• Perform additional procurement-related duties as assigned.

Required Qualifications

• Minimum 3 years of hands-on experience in IT procurement, preferably with a focus on hardware.
• Strong understanding of P2P (Procure-to-Pay) processes.
• Experience working with major IT vendors like Cisco, HP, Dell, Palo Alto, Aruba, or equivalent.
• Prior experience in a reseller or third-party vendor procurement environment is a must.
• Proficiency in using procurement/order management systems and tools (Salesforce, ERP platforms, etc.).
• Excellent communication, follow-up, and coordination skills.
• Strong attention to detail and organizational ability.

Why AHEAD

Through our daily work and internal groups like Moving Women AHEAD and RISE AHEAD, we value and benefit from diversity of people, ideas, experience, and everything in between.

We fuel growth by stacking our office with top-notch technologies in a multi-million-dollar lab, by encouraging cross department training and development, sponsoring certifications and credentials for continued learning.

USA Employment Benefits

• Medical, Dental, and Vision Insurance
• 401(k)
• Paid company holidays
• Paid time off
• Paid parental and caregiver leave
• Plus more. See benefits at: https://www.aheadbenefits.com/ for additional details.

The compensation range indicated in this posting reflects the On-Target Earnings (“OTE”) for this role, which includes a base salary and any applicable target bonus amount. This OTE range may vary based on the candidate’s relevant experience, qualifications, and geographic location.