Investigator Grant Specialist
Life Sciences WA
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Benefits offered by this job
Job summary
Novotech is seeking an Investigator Grants Specialist to support the project team with investigator payments and grant development using standard systems such as Grant Plan. You will work closely with the Project Management and Clinical Operations teams to ensure timely site budget templates and quarterly site payments, following SOPs and guidelines.
The ideal candidate will be analytical, organized, and capable of strong written and verbal communication.
Qualifications
- 12–36 months in a clinical research organization or equivalent.
- Bachelor’s degree in Life science or related field.
- Experience in Investigator Payment Process and CTMS/Veeva.
- Experience with Grant Plan and SVT setup.
- Strong Excel and PowerPoint skills.
- Excellent verbal and written communication; good negotiation skills.
Responsibilities
- Review, update and track all payments in CTMS accurately.
- Route and manage queries, ensuring timely responses by team.
- Escalate payment issues and monitor delays proactively.
- Verify payments against visit data and ensure timeliness.
- Communicate with Project Managers on payment inquiries and expectations.
- Support clinical staff in investigator payments per contracts.
- Maintain site payments for patient visits and related reports.
- Prepare site payment reports for study status meetings.
- Ensure SVT setup is correct and audit-ready.
- Create and maintain CTMS SVT templates within timelines.
Skills
Education
Tools
Job description
The Investigator Grants Specialist will provide support to project team in managing the payment for investigators and developing the Investigator grant using the standard system such as Grant Plan. This role will be closely working with Project Management and Clinical Operations team to ensure timely delivery of site budget templates and to process site payments every quarter with assistance of project team.
All activities are performed according to the Novotech’s/Client SOP and guidelines. The ideal candidate will be professional, analytical and possess excellent written and verbal communication skills.
- At least 12-36 months of experience in a clinical research organization or equivalent.
- Minimum Batchelor’s degree in Life science or related field
- Experience working in Investigator Payment Process.
- Experience working in CTMS/Veeva.
- Experience working in Grant Plan.
- Understanding of Subject Visit Tracking in CTMS.
- Strong hold on excel and Power Point (MS).
- Good communication skills.
- Must have analytical, problem solving,
- Excellent verbal and written communication and negotiation skills.
- Excellent interpersonal and relationship building skills.
- Extremely well organized and detailed oriented with demonstrated follow-up skills.
- Candidate should have prior background in the pharmaceutical, CRO or healthcare industry.
- To review, update and track all payments in CTMS appropriately.
- To route correspondence appropriately and ensure all queries raised have been assigned to the correct team member in a timely manner.
- To elevate payment issues/delays appropriately.
- To review payments in line with visit data in CTMS to ensure sites are being paid timely accurate and efficient manner and elevate delays/ issues appropriately.
- Communicate effectively with Project Managers, regarding payment enquiries and managing their expectations accordingly.
- To support Clinical staff in executing accurate, timely and efficient investigator payments in accordance with investigator contract.
- Assists with maintaining schedule for patient visit payments per contract with the Sponsor and the Site. Process all site payments for patient visits.
- Review the site payment report based on the required due date for payments to be made to make sure the report is correct and free of errors before processing any payments.
- Prepare Investigator Payment report for study status meetings as requested by Project Manager.
- Be accountable for the quality of how each study assigned is set-up and maintained, ensuring payments are correct and that all work carried out is in accordance with Investigator Payment processes and procedures and is audit
- Analyze and assess SVT setup requirement based on study type (simple/complex/cohort).
- Create site SVTs based on CTRAs received from CRAs.
- Setup Master/Site specific SVT templates in CTMS within the required timelines and ensure accurate templates are built in before release to study teams.
- Be aware of and adhere to company processes in areas relevant to Investigator Grant Specialist. Be quality minded in performance of duties. Adhere to Novotech policies and be mindful of the role of Novotech ambassador when carrying out IGS role.
- Participate in activities of the Clinical Operations department, including attendance at company/departmental meetings, and contributing to the development of clinical processes and SOPs.
- Understand the responsibilities of Novotech as a service provider in the pharmaceutical industry and ensure all communications with external parties present a positive professional image of the company.
- Responsible for the development of investigator grant using industry standard systems.
- Review study protocols work closely with Project Managers to ensure accurate, complete, and timely deliveries of Investigator Grants.
- Candidate will be assigned in the complex projects. Provide initial budget estimates as requested by clients.
- Apply Industry standard of care concepts into building budget model. Address questions related to Fair Market Value.
- Communicate with vendor for system related issues. Manage list of user access to required systems.
- Track finalized budgets and ensured reporting as required.
Novotech is proud to offer a great workplace. We are committed to being an employer of choice for gender equality and providing an inclusive work environment where everyone is treated fairly and with respect. Our team members are passionate about what we do, but we understand work is only of the things that is important to them.
We support our team members with:
- flexible working options
- paid parental leave for both parents
- flexible leave entitlements
- wellness programs
- ongoing development programs
We are looking for people who are passionate about working clinical research and biotech, including people who identify as LGBTIQ+, have a disability or have caring responsibilities. We are a Circle Back Initiative Employer and commit to respond to every application. We look forward to contacting you regarding your application.
Novotech is a global full-service clinical Contract Research Organization (CRO).
At Novotech, ambition meets opportunity. As a globally recognized leader in clinical research and scientific advisory services, we are proud to combine our position at the forefront of the industry with an award-winning workplace culture that values ambition, innovation, and growth. Named Employer of Choice, Great Place to Work and Employer of Choice for Gender Equality (EOCGE), we are committed to fostering an environment that reflects the life-changing work we do.
Since 1997, we have expanded our global footprint, now with 30+ offices across Asia-Pacific, the United States, and Europe. This growing network unites professionals from diverse backgrounds and disciplines to advance therapies that improve patient outcomes worldwide.
At Novotech, our employees are at the heart of our success. By offering trust, flexibility, and autonomy through programs like NovoLife, our flexible benefits framework, we empower team members to create an effective work-life balance that delivers professional satisfaction and maximum results for clients.
With access to mentorship opportunities, professional development programs, and a dynamic community, Novotech offers a platform for driven individuals to achieve personal growth while shaping the future of healthcare. Join us to be a part of a team that values your contributions and supports your ambition to make a global impact.
At Novotech we have advanced therapeutic and regulatory expertise, the ability to execute across markets and a client-centric service model,so that our clients get a trusted, long-term partner and an accelerated path to bring their life-changing advances to market. This gives our employees the opportunity to develop their careers by joining a diverse and supportive global organization with a collaborative culture, whilst working with clients on the cutting-edge of life sciences.
- Strategic vs transactional mindset.
- Ability to gain insights and make proactive decisions quickly.
- Culture that fosters partnership and collaboration, where every voice is heard and valued.
- Ongoing support from senior stakeholders and leadership team.
At Novotech we have advanced therapeutic and regulatory expertise, the ability to execute across markets and a client-centric service model,so that our clients get a trusted, long-term partner and an accelerated path to bring their life-changing advances to market. This gives our employees the opportunity to develop their careers by joining a diverse and supportive global organization with a collaborative culture, whilst working with clients on the cutting-edge of life sciences.
At Novotech you will work alongside empowered teams with a shared commitment to success.
- Strategic vs transactional mindset.
- Ability to gain insights and make proactive decisions quickly.
- Culture that fosters partnership and collaboration, where every voice is heard and valued.
- Ongoing support from senior stakeholders and leadership team.
- Job Identification 4361
- Posting Date 08/19/2026, 05:36 AM
- Job Schedule Full time
- Locations Ground Floor, Unit 1, Block E, Helios Business Park., Bangalore, 560103, IN
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