IJP - Associate - Corporate Admin

Guidehouse; Thiruvananthapuram; On-site; INR 279,000 - 391,000; Full time

Benefits offered by this job

In-house physician services

Employee Assistance Program

Learning & development programs

Well-being and health benefits

Job summary

Guidehouse India is seeking an attentive Accounts Payable Assistant to provide administrative support and manage invoice processing for vendor and subcontractor payments. You will coordinate with stakeholders and Accounts Payable, perform data entry, and prepare routine reports while maintaining accurate records and timely communications.

The role emphasizes strong accounting basics, detail orientation, and the ability to handle multiple invoices under deadlines in a fast-paced environment.

Qualifications

• Strong understanding of invoice processing and AP workflows.
• High attention to detail and meticulous follow-up.
• Ability to manage multiple invoices and meet deadlines.
• Effective interpersonal and written communication skills.
• Ability to build and maintain relationships with clients and stakeholders.

Responsibilities

• Process vendor and subcontractor invoices from initiation to payment posting.
• Validate invoices against contracts and policy requirements.
• Initiate approvals from Project Managers and stakeholders; track aging.
• Submit check/invoice requests per SOPs; coordinate with Accounts Payable for timely posting.
• Maintain invoice and payment trackers; resolve discrepancies and respond to queries.
• Ensure audit readiness through proper documentation and records management.
• Summarize monthly activity for management reporting.
• Assist in special projects as needed.

Skills

Invoice processing

AP workflows

Basic accounting

Detail orientation

Communication skills

Education

Bachelor’s degree in commerce/Accounting/Finance

Tools

MS Excel

ERP systems (PeopleSoft or similar)

Job description

Job Description

Job Family

Corporate Services General (India)

Travel Required

None

Clearance Required

None

What You Will Do

Responsible for providing administrative services to the organization. Produces accurate and timely check requests for vendor and subcontractor invoices ensuring compliance with internal policies. Coordinates with stakeholders and Account Payable throughout the process. Performs data entry, prepares routine reports, and monitors designated mailbox. Communicates with internal and external clients via email and phone.

Key Responsibilities

• Process vendor and subcontractor invoices from initiation, through the approval process, submission to Accounts Payable and payment posting.
• Validate invoices against contracts, projects, and policy requirements.
• Initiate and track required approvals from Project Managers and stakeholders.
• Send reminders as needed to avoid delays in the check request process.
• Create and submit check/invoice requests as defined in standard operating procedures (SOPs).
• Coordinate with Accounts Payable to ensure timely posting and payment.
• Maintain and update invoice and payment trackers accurately.
• Resolve invoice discrepancies and respond to vendor/payment status queries.
• Ensure audit readiness through proper documentation and record maintenance.
• Track emails, requests, and provide to manager for monthly reporting.
• Escalate aging or critical issues to the reporting manager

Assist in special projects as needed.

What You Will Need

• Strong understanding of invoice processing, AP workflows, and basic accounting concepts.
• High attention to detail and strong follow‑up skills.
• Ability to manage multiple invoices and priorities under deadlines.
• Effective interpersonal and communication skills (verbal and written).
• Ability to establish and maintain strong working relationships, including clients/stakeholders.
• Demonstrate ability to achieve high performance goals and meet deadlines in a fast‑paced environment.
• Must have strong work values, and be dependable, honest, and self-confident with a positive attitude.
• Will embrace our customer‑focused, action‑oriented, results‑driven culture.

What Would Be Nice To Have

• Proficiency in MS Excel (trackers, data validation, basic analysis) with ability to learn new software systems when necessary
• Experience with ERP systems (PeopleSoft or similar) is an advantage.
• Bachelor’s degree in commerce, Accounting, Finance, or related field is preferred.

About Guidehouse India

At Guidehouse India, we’re redefining what’s possible by creating opportunities that change lives. Guidehouse is a global professional services firm that delivers advisory, technology, and managed services to clients across both the commercial and public sectors. Our teams turn bold ideas into solutions that transform industries, strengthen communities, and drive meaningful impact worldwide.

Across our Chennai, Trivandrum, and Gurugram locations, you’ll find opportunities where your passion and curiosity help shape what comes next. With cutting edge benefits, innovative learning and development programs, and a people first culture, we empower our people to lead with purpose.

We continue to expand our teams and capabilities across India, investing in state‑of‑the‑art offices and high impact work. Here, you’ll collaborate with experts from around the world, build deep expertise, explore new domains, and accelerate your professional growth while making a real impact.

What We Offer

At Guidehouse India, we are committed to supporting the well‑being of our people and their families at every stage of life. We offer competitive compensation and a comprehensive benefits package designed to help you thrive both inside and outside the workplace.

Our benefits include resources such as in house physician consultations, nutritious food options at the workplace, and confidential counseling through our Employee Assistance Program, along with other wellness focused offerings that support your overall well being.

Our comprehensive learning and development programs ensure you’re continuously upskilled and ready to tackle what’s next, so you can shape your own career path while contributing to meaningful, purpose driven work.

To learn more about Guidehouse in India, visit www.guidehouse.com/india.