HSE Assistant

SGS India; Hyderabad; On-site; INR 350,000 - 600,000; Full time

Job summary

SGS India is seeking an HSE Data & Documentation Coordinator to support the HSE Lead with data management, reporting, training coordination, and compliance activities across sites. You will compile and validate HSE data, create KPI dashboards, and ensure timely reporting.

Responsibilities include coordinating trainings, supporting audits, maintaining records in SharePoint/Teams, and updating SOPs, risk assessments, and ISO documentation. Strong communication and data skills required.

Qualifications

• Graduate in Science/Engineering.
• Diploma in Industrial Safety.
• 35 years of experience in HSE documentation or office support role.

Responsibilities

• Assist the HSE Lead in preparing reports, presentations, dashboards, and documentation.
• Follow up with site teams and contractors on pending HSE actions.
• Support audits, incident investigations, and management review meetings.
• Maintain the HSE Managers schedule and coordination activities.
• Collect, consolidate, and validate HSE data from sites.
• Perform data analysis and prepare KPI charts.
• Prepare and update monthly HSE MIS and dashboards.
• Ensure timely and accurate reporting.
• Coordinate HSE meetings, trainings, and briefings.
• Prepare agendas, MoMs, and circulate action trackers.
• Communicate HSE updates to site teams.
• Act as the communication link between office and site teams.
• Maintain HSE records including incidents, audits, trainings, and PTW data.
• Assist in updating SOPs, risk assessments, and procedures.
• Maintain proper document version control.
• Support ISO compliance activities.
• Maintain the training calendar and coordinate training sessions.
• Track employee competency and maintain training records.
• Prepare safety alerts, posters, and awareness materials.
• Maintain emergency equipment records.

Skills

MS Excel

PowerPoint

Data handling

Charts & reports

Communication

Coordination

HSE concepts

ISO 45001

ISO 14001

Education

Graduate in Science/Engineering

Diploma in Industrial Safety

Tools

SharePoint/Teams

Job description

1. Job Purpose

To provide administrative, analytical, and coordination support to the HSE Lead by managing HSE data, documentation, reporting, training coordination, and compliance activities, ensuring smooth execution of HSE programs across all sites.

2. Key Responsibilities

A. Support to HSE Lead

• Assist the HSE Lead in preparing reports, presentations, dashboards, and documentation.
• Follow up with site teams and contractors on pending HSE actions.
• Support audits, incident investigations, and management review meetings.
• Maintain the HSE Managers schedule and coordination activities.

B. HSE Data Management & Analysis

• Collect, consolidate, and validate HSE data from sites.
• Perform data analysis and prepare KPI charts.
• Prepare and update monthly HSE MIS and dashboards.
• Ensure timely and accurate reporting.

C. Coordination & Communication

• Coordinate HSE meetings, trainings, and briefings.
• Prepare agendas, MoMs, and circulate action trackers.
• Communicate HSE updates to site teams.
• Act as the communication link between office and site teams.

D. Documentation & Compliance

• Maintain HSE records including incidents, audits, trainings, and PTW data.
• Assist in updating SOPs, risk assessments, and procedures.
• Maintain proper document version control.
• Support ISO compliance activities.

E. Training & Awareness Support

• Maintain the training calendar and coordinate training sessions.
• Track employee competency and maintain training records.
• Prepare safety alerts, posters, and awareness materials.

F. Administrative & Operational Support

• Maintain HSE document repositories (SharePoint/Teams).
• Support procurement of PPE and HSE materials.
• Maintain emergency equipment records.
• Handle day-to-day HSE administrative tasks.

3. Required Skills & Competencies

• Strong proficiency in MS Excel, PowerPoint, and data handling.
• Ability to prepare charts and analytical reports.
• Good communication and coordination skills.
• Basic understanding of HSE concepts and documentation.
• Knowledge of ISO 45001 and 14001 documentations (preferred).

4. Qualifications & Experience

• Graduate in Science/Engineering.
• Diploma in Industrial Safety.
• 35 years of experience in HSE documentation or office support role.

5. Key Deliverables

• Monthly HSE MIS and dashboards.
• Meeting minutes and action trackers.
• Updated HSE document repository.
• Consolidated incident and audit data.
• Training coordination records.
• Track contractors safety performance