HR Operations Manager

Adalat; India; Remote; INR 1,500,000 - 2,300,000; Full time

Benefits offered by this job

Unlimited PTO

WFH with flexible hours

Harvard/MIT/Oxford ecosystem contacts

Job summary

Adalat AI is seeking an HR Operations Manager to own the people operations infrastructure—policies, systems, workflows, and compliance. The role emphasizes autonomy, problem anticipation, and a structured approach to support rapid growth across India.

You will oversee onboarding, offboarding, payroll coordination, and vendor management while maintaining data integrity in HRIS and records. This is a high-ownership, high-trust position in a fast-moving organization.

Qualifications

• 5+ years of HR operations or HR generalist experience in fast-growing tech settings.
• Deep knowledge of Indian employment law: PF, ESIC, gratuity, POSH.
• Strong process orientation and systems thinking.
• Experience owning onboarding, offboarding, and employee documentation end-to-end.
• Comfort with HR tools and automation; discretion with sensitive issues.

Responsibilities

• Own the people operations infrastructure, policies, and workflows.
• Manage onboarding, offboarding, and employee documentation end-to-end.
• Maintain HRIS, org charts, and headcount data; coordinate payroll inputs.
• Ensure compliance with Indian labour laws and POSH obligations.
• Oversee vendor relationships, travel reimbursements, and equipment procurement.
• Develop and publish monthly HR dashboards; flag risks in reviews.

Skills

HR operations

Policy compliance

Process orientation

Onboarding/offboarding

HR tooling

Autonomy & discretion

Tools

Google Workspace

Notion

Spreadsheets

Job description

Adalat AI is building an end-to-end justice tech stack that automates manual and clerical pain points in courtrooms, giving judges back time to focus on what matters most: decision-making and delivering justice. Our solutions - from AI-powered transcription in Indian languages to case-flow management and document navigation - are now deployed across 9 states, covering nearly 20% of India’s judiciary. Backed by leading technology companies and funders, and incubated at MIT and Oxford, Adalat AI is working to eliminate judicial delays and expand access to timely justice. Founded by a team with backgrounds in law, technology, and economics from Harvard, Oxford, MIT, and IIIT Hyderabad, we are scaling rapidly across India and the Global South.

Role Overview

We're looking for a proactive, process-minded HR Operations Manager to own the people operations infrastructure at Adalat. This is not an administrative role — it's an ownership role. You'll be responsible for building and maintaining the systems, workflows, and policies that make it possible for the team to do their best work.

The ideal candidate operates with high autonomy, surfaces problems before they become crises, and brings a structured mindset to a fast-moving organisation. You should be as comfortable writing a compliance policy as you are coordinating an offsite or handling a sensitive exit conversation.

Key Responsibilities

Employee Lifecycle Management

Own the full employee lifecycle — from offer documentation and onboarding to offboarding and alumni transitions

Prepare Scope of Work, Key Deliverables documents, and employment contracts for all new hires

Run structured onboarding: tool access provisioning (Slack, Gmail, Gather, GitHub, Notion), equipment setup, and culture orientation

Manage offboarding: exit interviews, equipment handover, access revocation, data confidentiality protocols, and full/final settlement coordination

HR Systems & Data

Own and maintain the HRIS — keep employee records accurate, current, and audit-ready

Manage org chart and headcount data in sync with hiring and attrition

Build and run an automated invoice system for consultant and contractor payments

Maintain the shared team holiday calendar; communicate updates proactively

Compliance & Policy

Ensure compliance with Indian labour law: PF, ESIC, gratuity, POSH, and applicable state regulations

Build and maintain an HR policy library: leave policy, travel reimbursement, code of conduct, acceptable use, and others

Track and manage statutory deadlines and filings in coordination with Finance

Own the POSH committee charter and ensure annual compliance obligations are met

Payroll & Finance Coordination

Work with Finance on monthly payroll accuracy — inputs, deductions, reimbursements

Own the travel reimbursement workflow; proactively surface policy gaps or process inefficiencies

Track and report on headcount-related costs (salaries, benefits, contractor payments)

People Programmes & Communication

Plan and coordinate team events: annual offsite (logistics, venue, travel, agenda), celebrations, and culture moments

Run employee engagement touchpoints: pulse surveys, team health checks, milestone recognition

Post team-wide announcements proactively and accurately — holidays, policy updates, benefits news

Coordinate financial wellness sessions and other L&D programmes

Manage relationships with vendors: travel, merchandise, equipment, benefits providers

Own the equipment procurement and depreciation tracking process for all team hardware

Coordinate merch design, ordering, and distribution to team members

Reporting & Metrics

Produce monthly HR dashboards: headcount, attrition, open roles, leave utilisation, compliance status

Proactively flag risks: high attrition signals, compliance gaps, delayed onboarding, unresolved exits

Bring data into regular HR reviews with the Founders Office

Qualifications

Must-Have

5+ years of HR operations or HR generalist experience, ideally at a tech startup or fast-growing organisation

Deep knowledge of Indian employment law and compliance: PF, ESIC, gratuity, POSH

Strong process orientation — you build systems, not workarounds

Experience owning onboarding, offboarding, and employee documentation end-to-end

Comfort with HR tools, spreadsheets, and basic automation (Google Workspace, Notion, or similar)

Discretion and judgment in handling sensitive people situations

High autonomy — you drive things to closure without waiting to be asked

Nice-to-Have

Prior experience in a nonprofit, legal-tech, or mission-driven organisation

Familiarity with payroll systems and finance coordination

Experience running team offsites or large logistics projects

Exposure to international hiring or multi-entity structures

What You Will Achieve in a Year

Build and operationalise a scalable HR infrastructure that supports Adalat AI’s growth across teams, states, and functions

Ensure seamless employee lifecycle management — from onboarding to exits — with strong compliance, documentation, and employee experience standards

Drive operational excellence across payroll, HR systems, policies, and vendor coordination while proactively identifying and resolving process gaps

Create a high-trust, high-accountability people operations culture through structured communication, engagement programmes, and data-driven HR reporting

Our Interview Process

Our Interview Process

Round 1 — Soft Skills & Stakeholder ManagementWe assess how you communicate, collaborate, and manage relationships with members of the judiciary (including Judges & Court Staff), internal + external teams, and all associated stakeholders.

Round 2 — First Principles & Problem SolvingWe explore how you break down complex problems and approach challenges from the ground up.

Round 3 — Operations CapabilityWe assess your ability to execute, manage workflows, and drive operational outcomes.

Benefits and Perks

WFH with flexible work hours.

Unlimited PTO.

Contacts within the Harvard / MIT/ Oxford ecosystem.