HR/Admin Head

A G Organica; Dadri; On-site; INR 12,00,000 - 15,00,000; Full time

Job summary

A leading cosmetics manufacturer in Dadri is seeking a seasoned HR & Admin Head. The role involves developing HR policies, managing recruitment, ensuring compliance with labor laws, and overseeing facility management. Ideal candidates should possess over 10 years of HR experience, with significant leadership exposure in cosmetic manufacturing. Strong leadership, communication, and problem-solving skills are essential. The position offers a chance to contribute to a safe and regulated workplace.

Qualifications

• 10+ years of experience in HR & Administration, with 3-5 years in a leadership role.
• Mandatory exposure to cosmetics, personal care, or manufacturing environments.
• Experience managing compliance, workforce, and administration in a factory setup preferred.

Responsibilities

• Develop and implement HR policies and procedures.
• Manage recruitment and selection processes.
• Supervise payroll processing and compliance with labor laws.
• Oversee maintenance and operations of office and facility.

Skills

Leadership and people management

Labor laws compliance

HRMS/ERP proficiency

Communication skills

Problem-solving capabilities

Education

Masters / MBA in Human Resources or related field

Job description

Key Responsibilities

1. Human Resources Management

• Develop and implement HR policies, systems, and procedures aligned with organizational strategy.
• Manage end-to-end recruitment and selection processes across all levels.
• Oversee onboarding, induction, and employee orientation programs.
• Drive performance management systems including goal-setting, appraisals, and career development.
• Ensure training and development programs for employee skill enhancement.
• Maintain employee records and HRMIS systems.
• Handle employee relations, grievances, and disciplinary actions as per company policy.

2. Compliance & Statutory Responsibilities

• Ensure compliance with labor laws and statutory requirements (ESIC, PF, Bonus Act, Minimum Wages, Gratuity, Shops & Establishments Act, etc.).
• Liaise with government authorities and ensure timely filing of statutory returns.
• Implement workplace health, safety, and hygiene protocols, especially relevant to cosmetics manufacturing standards.

3. Payroll & Compensation Management

• Supervise payroll processing, attendance management, and leave records.
• Ensure timely salary disbursement and full & final settlements.
• Design competitive compensation structures and benefits in line with industry standards.

4. Administration Management (Detailed)

The HR & Admin Head will supervise and manage the following administrative functions:

A. Office & Facility Management

• Supervise maintenance of office and factory premises.
• Coordinate maintenance of electricals, plumbing, IT infrastructure, CCTV, and utilities.
• Ensure uninterrupted electricity, internet, water supply, and workspace readiness.

B. Housekeeping & Hygiene

• Oversee daily cleaning of work areas, production floors, washrooms, reception, and cafeteria.
• Ensure sanitation standards as per manufacturing and factory norms.
• Maintain stock and purchase of cleaning materials.

C. Security Management

• Manage security staff and monitor entry/exit of employees and visitors.
• Maintain CCTV, access cards, gate-pass registers, and surveillance protocols.

D. Canteen & Pantry Management

• Oversee pantry operations, food arrangements, and staff requirements.
• Maintain cleanliness and hygiene standards in dining areas.
• Manage vendors and stock inventory.

E. Transport & Travel Coordination

• Manage transportation arrangements for staff, visitors, and factory personnel.
• Coordinate hotel bookings, cab services, and travel schedules.
• Maintain company vehicle records and fuel logs.

F. Inventory & Asset Management

• Maintain stock records for office supplies, IT equipment, tools, and furniture.
• Issue and track company assets (laptops, safety gear, ID cards, lockers, etc.).
• Conduct regular inventory checks and audits.

G. Vendor & Contract Management

• Identify and manage vendors for admin-related services like security, housekeeping, pest control, waste management, packaging, printing, etc.
• Negotiate rates, prepare AMCs, and ensure timely renewals.

H. Licenses & Admin Compliance

• Oversee renewal and compliance for:
  
• Factory license
• Fire NOC
• Pollution control certificates
• Lift license
• Health and safety permits

Coordinate with consultants and regulatory departments as required.

I. Office Discipline & Support

• Manage seating plans, access cards, ID cards, courier services, visitor management, and reception desk.
• Ensure discipline in common areas like cafeteria, lobby, meeting rooms, and washrooms.

5. Strategic HR Initiatives

• Align workforce planning with business objectives.
• Develop engagement and retention strategies.
• Lead succession planning and leadership development initiatives.
• Promote organizational culture, professionalism, and discipline.

Key Skills & Competencies

• Strong leadership and people management skills.
• Excellent knowledge of labor laws and statutory compliance.
• Proficiency in HRMS/ERP and MS Office tools.
• Strong communication, negotiation, and interpersonal skills.
• Problem-solving and decision-making capabilities.
• Ability to maintain confidentiality and handle sensitive issues.

Qualifications & Experience

• Masters / MBA in Human Resources, Business Administration, or related field.
• 10+ years of progressive experience in HR & Administration, with at least 3-5 years in a leadership role.
• Mandatory exposure to cosmetics, personal care, or manufacturing environments.
• Experience managing compliance, workforce, and administration in a factory setup is preferred.

Key Deliverables

• Effective workforce planning and timely recruitment.
• Full statutory and labor law compliance.
• High employee retention and satisfaction.
• Cost-effective administration and optimized resources.
• Safe, disciplined, and hygienic environment aligned with manufacturing standards.