Global Admin Coordinator - Audit

PPG UK ProPharma Group MIS; India; On-site; INR 400,000 - 650,000; Full time

Job summary

ProPharma is seeking a diligent Audit Coordinator to support Global Audit Coordination and project teams from our India office. You will generate contracts and proposals, set up audits, and maintain detailed reports to ensure compliance and on-time delivery.

The role requires customer service experience, data entry skills, and strong MS Office proficiency, with a collaborative, detail-focused mindset suited to a fast-paced environment.

Qualifications

• Experience in a customer service function is required.
• Computer data entry experience is required.
• Excellent proficiency with Microsoft Office Suite (Access, Outlook, Word, Excel).
• Preferred: 2 years in related field or administrative experience.

Responsibilities

• Take primary responsibility for Audit Coordination and support Global Audit Coordination and Project Managers.
• Communicate with Project Managers and Sponsors on contracts, proposals, purchase orders, and changes.
• Generate and manage documents including NDA/CDA, proposals, change orders, and affiliate agreements.
• Assist with audit setup in DOT and Workday, time/expense review and invoice approval.
• Develop audit/project reports and maintain tracking/log reports.
• Ensure documentation aligns with SOPs and client training requirements.
• Support project reporting needs and perform other duties as assigned.

Skills

Verbal and written communication

Interpersonal communication

Organization and prioritization

Attention to detail

Customer service

Teamwork

Adaptability

Professionalism under pressure

Education

Associate degree or equivalent work experience

Tools

Microsoft Access

Outlook

Word

Excel

Job description

For the past 25 years, ProPharma has improved the health and wellness of patients by providing advice and expertise that empowers biotech, med device, and pharmaceutical organizations of all sizes to confidently advance scientific breakthroughs and introduce new therapies. ProPharma partners with its clients through an advise-build-operate model across the complete product lifecycle. With deep domain expertise in regulatory sciences, clinical research solutions, quality & compliance, pharmacovigilance, medical information, and R&D technology, ProPharma offers an end-to-end suite of fully customizable consulting solutions that de-risk and accelerate our partners' most high-profile drug and device programs.

The Audit Coordinator is responsible for working directly with the Global Audit Coordination, Sr. Manager to primarily monitor and manage the Quality & Compliance Audit Program.

This position works closely with Project Managers and Project Sponsors, generating documents, proactively tracking, and reporting, and providing administrative and clerical support as needed.

Essential Functions:

• Take primary responsibility for Audit Coordination and related activities, and to effectively support, Global Audit Coordination, Senior Manager, Project Managers and Sponsors according to current ProPharma best practices.
• Effectively and proactively communicate with Project Managers and Sponsors, regarding contract documents, proposals, assignment letters, purchase orders, change orders and other contract modifications.
• Responsible for generation of documents including contract documents (NDA/CDA), proposals, change orders, affiliate agreements and assignment letters.
• Responsible for audit setup in DOT and Workday, support, time and expense review and approval, and invoice review and approval.
• Be an active participant in the Project Management of large audit projects.
• Develop, generate and/or maintain audit/project reports including the audit tracking log, personnel plan and utilization reports.
• Ensure all correct documentation is in place prior to the commencement of the project in accordance with SOPs and or client training requirements.
• Assist Global Audit Coordination, Senior Manager, , Project Managers and Sponsors with specific project reporting needs.
• Other duties as assigned.

Necessary Skills and Abilities:

• Proficient computer knowledge and computer keyboarding skills including intermediate proficiency in Microsoft Office Suite to create client documents and reports.
• Intermediate database skills to enter and retrieve information from multiple databases including ProPharma CRM and ProPharma Accounting/Project Management software.
• Flexibility and adaptability to meet changing needs of the group.
• Strong verbal, written and interpersonal communication skills.
• Strong organization and prioritization skills; with strong attention to detail.
• Ability to work independently and within a team.
• Detail oriented to create documents and reports.
• Able to project professionalism and maintain composure in handling difficult situations and in times of stress.
• Exceptional customer service skills.

Educational Requirements:

• Required: Associate degree or equivalent work experience

Experience Requirements:

• Required: Experience in work related customer service function
• Required: Computer data entry experience
• Required: Excellent proficiency with Microsoft Office Suite (Microsoft Access, Outlook, Word, Excel)
• Preferred: 2 years of experience in related field of expertise or 2 years of administrative experience
• Preferred: Experience within the Pharmaceutical/Medical Device Industry

WORKING HOURS:

UK Hours is best with some flexibility

We celebrate our differences and strive to create a workplace where each person can be their authentic self. We are committed to diversity, equity, and inclusion. Employees are encouraged to unleash their innovative, collaborative, and entrepreneurial spirits. With a holistic approach as an Equal Opportunity Employer, we provide a safe space where all employees feel empowered to succeed.

All applications to roles at ProPharma are personally reviewed by a member of our recruitment team. We do not rely on AI screening tools to support our hiring process. You will always receive an outcome to your application so that you have an answer from us - whether you're successful or not.

Whilst ProPharma supports remote working, we also recognise the value that comes from in person collaboration. As such, we encourage any new hires that are based within a reasonably short commute of one of our offices to work on a hybrid basis and spend some time working from that office location, as agreed with your manager. All applications will be treated on their own merit and candidates will not be at any advantage or disadvantage based on their proximity to an office.