Gabon Program Coordinator

USA The Nature Conservancy; India; On-site; INR 970,000 - 1,940,000; Full time

Job summary

The Nature Conservancy is seeking a Gabon Program Coordinator to manage day-to-day program execution, track progress, and support collaboration among Gabon staff, partners, and regional/global experts. The role focuses on coordinating conservation projects, budget tracking, and ensuring timely deliverables and compliance with donor requirements.

Based in Libreville, Gabon, the coordinator will organize documents, meetings, and reports, support contracts, and ensure information accessibility

Job description

What We Can Achieve Together:

The Gabon Program Coordinator provides day-to-day program management support to ensure the efficient and effective execution of the TNC Gabon program strategy, including coordination of our freshwater, ocean, and terrestrial ecosystems conservation work at a national scale. They will assist in ensuring conservation projects have a clear pathway for execution and timely delivery, by tracking launch and development through the project cycle, ensuring adequate resources are dedicated, deployed, and progress is monitored and evaluated. Reporting to the Gabon Deputy Director, the position will be based at the TNC office in Libreville Gabon. No employment visas or assistance is being offered with this position except for the local labor employment requirements.

We're Looking for You:

The Gabon Program Coordinator supports execution of TNC Gabon conservation agenda by managing and coordinating systems and processes to track and measure progress, improve effectiveness of the team's work, build accountability of each team member, and facilitate more collaboration and communication within Gabon team, and between Gabon staff, partners, and other regional and global TNC experts. The Program Coordinator assists the Gabon Deputy Director and different Program Leads by maintaining new project records and tracking reporting requirements to donors and partners, and will support the development of project plans, budgets, metrics, schedules, and reports with input and buy-in from key stakeholders and team members. The Program Coordinator will organize internal meetings and trainings and ensure they are facilitated appropriately to achieve desired goals. They track agreed actions and tasks; develop documents, translations, presentations, and other materials; and coordinate events and consultancies with external partners. They support key coordinating functions that help staff and stakeholders work in an efficient and effective way, such as tracking project status in a project management software, maintaining a shared Box folder, tracking meeting commitments and minutes, and following up with partners to ensure work is proceeding as planned. They also support staff through activities such as collating and organizing data (financial, biological, etc.). The Program Coordinator will also help ensure that events are effectively planned, participants receive advance information, technical materials are prepared, and reports are completed in a timely manner.

Role Scope and Key Responsibilities:

• Coordinate and track multiple project plans and workstreams across teams, track status via a project management software.
• Development of documents, presentations, and other materials, and coordination of events and consultancies with external partners.
• Financial responsibility may include working within/managing a budget to complete projects, negotiating, and contracting with vendors, assisting with budget development, and meeting fundraising targets.
• Gain cooperation from outside parties to accomplish program goals.
• Ensure program compliance with internal policies and external requirements.
• Under minimal supervision, make independent decisions based on analysis, experience, and context.
• Demonstrate sensitivity in handling confidential information.
• Coordinate and track multiple project plans and workstreams across Gabon program teams, tracking status via a project management software, and driving for timeliness and accountability of all staff members.
• Coordinate events and consultancies with external partners.
• Attend Gabon program meetings and draft minutes, and action points, and follow up the implementation of these over time.
• Oversee document management systems that all Gabon Team members can access.
• Support internal contract tracking system for the Gabon program teams.
• Prepare and support review of wide range of materials including presentations, writing/editing, research, analysis and make presentations to diverse audiences.
• Coordinate other key organizational and communications activities (e.g., external contact lists).
• Support logistics of a range of stakeholder meetings and workshops as needed.
• Work environment may involve exposure to disagreeable elements and minor physical exertion and/or strain; may require the following compliance to all safety protocols.
• Facilitate collection of numerical data and disseminate among teams for analysis and synthesis;
• Support in the planning of TNC Gabon program trips with staff and external partners.

What You'll Bring:

• BA/BS and 5 years' experience in natural resource management or related field or equivalent combination of education and experience.
• Experience negotiating complex agreements.
• Excellent communication skills via written, spoken, and graphical means in English and French.
• Experience using applications such as Microsoft Word, Excel, and Web Browsers.

DESIRED QUALIFICATIONS

• Knowledge of conservation practice, trends, and issues in Gabon.
• Experience coo