Executive Assistant

USA The Nature Conservancy; India; On-site; INR 600,000 - 900,000; Full time

Job summary

The Nature Conservancy is seeking an Executive Assistant II to provide direct administrative support to a Business Unit director or multiple directors. The role includes travel planning (domestic and international), calendar management, drafting correspondence, processing expenses, and coordinating meetings and events.

You will use available systems to maintain data, produce reports, and guide others on administrative requirements based on policies.

Qualifications

• Bachelor's degree (or equivalent) and 2 years' experience in administrative support.
• Strong written & verbal communication skills required.
• Ability to coordinate cross-functional activities and meet deadlines.

Responsibilities

• Provide direct administrative support to a Business Unit director(s).
• Coordinate domestic and international travel arrangements.
• Manage calendars and appointments for leaders and teams.
• Draft correspondence and process expenses.
• Schedule and coordinate meetings and special events.
• Produce, review, and research data—generate reports as needed.

Skills

Communication skills

Collaborative work

Administrative support experience

Policy & procedure knowledge

Education

Bachelor's degree

Tools

Calendar management software

Report generation tools

Job description

What We Can Achieve Together

The Executive Assistant II will provide direct administrative support to a Business Unit director or multiple directors within a Business Unit. They will be responsible for a variety of administrative support tasks, which include domestic and international travel arrangements, calendar management, answering phones, drafting correspondence, processing expenses, and scheduling and coordinating logistics of meetings and special events. They will use available systems and resources to maintain, track and research data, and produce and review reports for supervisors. They will provide guidance in satisfying administrative requirements based on extensive knowledge of policies and procedures. They will provide targeted training related to the needs of the Director. They will implement processes and practices to improve effectiveness. The Assistant II will coordinate activities with multiple variables, setting realistic deadlines and managing the timeline. They will communicate on behalf of supervisor with staff in various programs across the Conservancy, as well as with donors, vendors, and business relations. They will effectively communicate or distribute information to assist staff in making decisions, solving problems, and improving workflow. They will perform administrative functions for the program, as required. This position requires travel and working long, and flexible hours as needed. The work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.

We’re Looking for You

Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work That You Can Believe in where you can feel like you are making a difference every day. We’re looking for someone with strong experience in being a part of a diverse, multi-disciplinary team. The ideal candidate should have exceptional communication and collaboration skills and experience providing administrative support to a director or multiple directors. This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team!

What You’ll Bring

Bachelor's degree and 2 years' experience or equivalent combination. Experience generating reports and interpreting data. Experience in business writing, editing, and proofreading. Experience organizing time and managing diverse activities to meet deadlines. Experience working across teams and communicating with a wide range of people.

Desired Qualifications

Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated. Ability to analyze information for the purpose of coordinating and planning activities and solving problems. Ability to use existing technology to achieve desired results. Experience interpreting guidelines to achieve desired results. Experience working with a board of directors, donors, volunteers, the public, and/or all levels of staff. Strong organization skills, accuracy, and attention to detail.

Who We Are

The Nature Conservancy's mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world's toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our mission and guided by our values, which include respect for all people, communities, and cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s many reasons to love life inside TNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor. One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are valued. In addition to the requirements in our job postings, we recognize that people come with talent and experiences outside of a job and consider each applicant’s unique experience.

What We Bring

Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world! TNC offers competitive and comprehensive benefits packages tailored to the individual countries where we work. These may include health care benefits, retirement benefits, parental leave, paid time off, life insurance, and disability coverage as well as an employee assistance program and other life and well-being benefits. Learn more about our Benefits and Perks here. We’re proud to offer a flexible work environment.