Front Office Executive

Beghou Consulting; Bengaluru; On-site; INR 4,00,000 - 6,00,000; Full time

Job summary

A consulting firm in Bengaluru is seeking an Office and HR Coordinator to manage daily operations, support employee onboarding, and ensure compliance with local regulations. The ideal candidate will coordinate office supplies and vendor management while maintaining accurate employee records. Strong organizational skills and experience in office management are essential for success in this role.

Qualifications

• Experience in managing office operations and compliance.
• Familiarity with HR processes and employee engagement.
• Strong organizational and multitasking skills.

Responsibilities

• Lead and manage day-to-day office operations.
• Support onboarding and maintain employee records.
• Handle procurement, vendor management, and travel coordination.

Job description

Admin Responsibilities

• Lead, manage, and continuously optimize day-to-day office operations and administrative functions including office upkeep, security protocols, and efficient facilities maintenance
• Compliance with all local laws such as way bill, licences for signages, display of minimum mandatory notices, etc
• Maintain the Utility Bill Tracker for the zone capturing all the details such as bill date, due date, amount, bill received date, bill processed date and payment date
• Maintain organized records, reports, MIS and filing systems.
• Manage petty cash and basic bookkeeping tasks
• Handle procurement of office supplies and vendor management.
• Taking care of all printing and stationery needs
• Oversee the continuous operation, timely payment of bills and optimization of all essential utilities and systems: electricity, air conditioning (AC), fire safety systems, CCTV, and access control systems.
• Client & Event management
• Travel & Logistics Coordination
• Organize international travel, including itineraries, visa documentation, support in agenda planning and expense reconciliation for Senior leadership team.
• Monitor costs and expenses to assist in budget preparation
• Liaise with IT, HR, Finance, Beghou Hyderabad office for operational work
• Collaborate and closely coordinate with the Hyderabad team for receiving laptops/joining kits etc
• Expense & Reimbursement Coordination for senior leadership

HR Responsibilities

• Support onboarding processes for new employees, ensuring a seamless transition into the organization
• Maintain employee records and HR databases, ensuring accuracy and confidentiality.
• Support employee engagement initiatives and assist in organizing training and development programs.
• Ensure HR Processes like offboarding, transfer, internal mobility etc are executed effectively and consistently.
• Handle administrative tasks related to HR functions, including payroll support and benefits administration.
• Ensure compliance with labor laws and regulations