Finance Manager - Procure to Pay

Good Business Lab

Bengaluru

On-site

INR 1,200,000 - 1,800,000

Full time

14 days+

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Benefits offered by this job

Flexible leave policy

Flexible working hours

Training and Development

GBL Care Systems

Growth-oriented review policy

Job summary

A non-profit labor innovation company located in Bengaluru, Karnataka is seeking a Finance Manager to optimize Procure to Pay processes and ensure compliance with procurement laws. The ideal candidate has a Bachelor's degree in Accounting or Finance, 8+ years of experience, and excellent stakeholder management skills. This full-time position offers a dynamic work environment and ample opportunities for personal growth.

Qualifications

8+ years of work experience in P2P, accounting, or financial management.
Proficient in GST and TDS matters.
Experience in a not-for-profit environment is a plus.

Responsibilities

Support the Finance Team by providing expertise on Procure to Pay processes.
Monitor P2P process performance and implement best practices.
Lead sourcing activities and negotiate with suppliers.

Skills

Stakeholder management

Communication skills

Problem-solving

Flexibility to work in different time zones

Education

Bachelor's Degree in Accounting, Finance, or Business Administration

Tools

ERP software

Procurement software (e.g., Coupa, Oracle)

MS Office

Job description

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About Us:

Good Business Lab is an independent, non-profit labor innovation company. We use rigorous academic research to prove that worker well-being programs have business impacts. We develop market-ready, scalable interventions that benefit both workers and businesses. Our goal is to disrupt the traditional notion of business and show that worker well-being can be a good business practice.

The founders of the lab are Ach Adhvaryu - Professor of Economics and Director of 21st Century India Center at the School of Global Policy and Strategy, UC San Diego (www.achadhvaryu.com), Anant Ahuja-head of Organization Development at Shahi Exports Pvt. Ltd., and Anant Nyshadham- Assistant Professor of Business Economics and Public Policy at the University of Michigan (www.anantnyshadham.com).

Role: Finance Manager - Procure to Pay

Start date: ASAP (applications being accepted on a rolling basis)

Length of Commitment: Minimum of 12 months

About the role

The role will support the Finance Team by providing expertise on Procure to Pay end-to-end processes (Procurement, Vendor Management, Contract Management, Invoice Processing, Reconciliation, Purchase Orders, Expense claims/Reimbursements, etc.). The role will act as a subject matter expert and will lead the development and implementation of processes and policies.

Overall responsibility

Process Improvement: Identify and research innovative solutions to optimize systems and processes, focusing on increasing accuracy, efficiency, and ...

Documentation Management: Ensure financial documentation and record-keeping are maintained systematically in accordance with funder requirements and organizational standards.

Performance Monitoring: Analyze and monitor the P2P process performance to identify areas for improvement and implement best practices across the organization.

Compliance Assurance: Ensure adherence to local and international procurement laws, including regulations on anti-bribery, anti-corruption, and trade.

Stakeholder Collaboration: Work closely with various departments to gather requirements, define process objectives, and develop purchasing plans that align with organizational goals.

Procurement

Refine and implement end-to-end procure-to-pay process vision/roadmap
Monitor procure-to-pay process performance & identify opportunities for improvement
Promote a process-oriented culture and promote best practices across the organisation.
Ensure compliance with local and international procurement laws and regulations, including anti-bribery, anti-corruption, and trade laws.
Lead the sourcing activities, including the bid/tender process based on the procurement category
Collaborate with all stakeholders to gather requirements and define process objectives and purchasing plans
Communicate well and build a rapport with different stakeholders to understand different team needs and provide the required support
Implementing, and controlling contract and price negotiations to optimize costs
Coordinate benchmarking processes to ensure requests align with procurement policies and procedures.
Lead the negotiation process with suppliers during the Sourcing process
Leverage digital procurement tools and automation to streamline the procure-to-pay process, improve efficiency, and reduce manual interventions.
Coordination of the contract with responsible departments (treasury, legal, IP, data protection, accounting, technical and other specialists).
Implementation of a database of all suppliers by their categories.
Implementation of a database for contracts management
Management and control of Vendor Master Data to proceed with payment.
Maintain the Vendor Master Data/Updates/New Vendor Setup.
Utilize data analytics and reporting tools to track procurement performance, vendor performance, identify cost-saving opportunities, and drive insights into procurement strategies.

Accounts Payable (AP)

Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
Resolving purchase orders, reviewing contracts and invoices, analyzing discrepancies and documentation; and issuing purchase order amendments when required
Charges expenses to cost centres by analyzing invoices, and contracts and liaising with the relevant stakeholders
Verifies vendor accounts by reconciling monthly statements and related transactions.
Follow up with requester/approver for invoice approvals
Coordinating credit card payments and monitoring cost allocation to the respective cost centres
Processing Staff & Vendors Reimbursements, ensuring it aligns with GBL Policies and/or contractual requirements

Travel Management

Overseeing team travel and accommodation bookings and ensuring they are compliant with our Travel Policy
Implementing new systems to streamline the travel management process
Suggest improvements to the Travel Policies and procedures

What should you be comfortable with?

A dynamic environment with competing priorities.

Working within a global team with shared responsibilities.

Independently coordinating with coworkers to accomplish goals.

Being resourceful in new environments and scenarios.

Problem-solving in high-pressure environments.

Who are you?

Ideally you have:

A Bachelor's Degree in accounting, finance or business administration
8+ years of work experience in P2P domain, accounting, and financial management or a related field.
Proficient in GST and TDS matters
Excellent stakeholder management and communication skills
Flexibility to work within different time zones
Proficiency in computer skills; excellent MS office knowledge
Experience in ERP software and procurement software (e.g. Coupa, Oracle, AP Ariba etc)

Additionally:

Work experience within a not-for-profit environment is a plus
Experience working within an international team
Chartered Accountant (CA) certification is a plus
US taxation experience is a plus

Why work with us

As a member of the Finance team, you will be a part of a small team of smart, purpose-driven, and motivated people, which will give you a chance to try new things, take initiatives, make mistakes, and grow. Be prepared to try and work on multiple things at a time. Each employee at GBL, if willing, gets to work across verticals and different aspects of the organization.

Perks of working with us

There are plenty of benefits at GBL, here are some examples:

Flexible leave policy: Time away from work can be extremely helpful for maintaining a healthy work/life balance. GBL encourages managers and leadership to set the example by taking time off when needed and ensuring their team members do the same. We don't have a strict limit on paid leaves, only suggested (extremely liberal) averages.

Flexible working hours: We recognize that a better work-life balance can improve employee motivation, performance, productivity, and reduce stress. The basis of our norms pertaining to this is a system of trust in each other and our common goals.

Training and Development: GBL team members can set aside 10% of their work time / around 4 hours a week to improve their skills / knowledge on a subject that they think will help them perform their job better. We encourage all employees to focus both on technical and soft skills. We also facilitate employee mentorship programs.

GBL Care Systems: As an organization, we are committed to ensuring the wellbeing of our team members and creating a thriving work environment because that gives us, together, the best chance at achieving our shared mission and sparking joy at work. We do this by partnering with organizations such The Mindclan, Therapize among others for workshops and other wellbeing related initiatives.

Growth-oriented review policy: To foster collaboration, we have adopted regular reviews and check-ins among team members. We see a manager's role beyond what is expected from them by conventional management thinkers. Apart from delivering high-quality work, managers are responsible for the holistic development of their team members. This can be achieved through practices inspired from coaching philosophy.

Recent projects and blog posts

To acclimatize yourself with some of our work, you can read our blog posts on Medium, and also go through our LinkedIn, Facebook, Twitter, and Instagram.

The process

We are glad you’re interested in applying for this role!

After each step, we decide whether to invite you to the next one. Our interview process for this role has the following steps:

1. CV and cover letter screening

2. Introductory First-Round Interview

3. Take-home assignment

4. Fit Interview

Seniority level