Facilities Services-O2

Jones Lang LaSalle Incorporated; Navi Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

JLL Navi Mumbai is seeking a facilities management professional to oversee engineering and operation procedures on-site. You will work with the Chief Engineer to plan budgets, manage spares, and ensure timely contracts for M&E services.

The role requires coordinating with authorities and vendors to deliver reliable building performance. You will maintain records, drive energy management programs, and support ISO/audit activities while guiding technical staff through maintenance schedules and

Responsibilities

• Coordinate with Chief Engineering for CAPEX & OPEX budgets for engineering & operational expenses.
• Manage and control critical spares for all installations per manufacturer recommendations.
• Coordinate with Chief Engineer to have all M&E related contracts in place.
• Carry out engineering & operational procedures and liaise with local authorities for compliance.
• Ensure proper functioning of electrical, HVAC, PACs, water, plumbing, sanitary systems, elevators, and cafeteria equipment.
• Maintain maintenance schedules, uptime, and standard operating procedures; coordinate with OEMs.
• Prepare and maintain statutory documents related to M&E operations.
• Record and track vendor performance, energy management programs, and site inspections.
• Conduct onboarding training for new joiners and support ISO/audit activities.
• Coordinate for execution of works related to IC requests and manage shift rosters.

Tools

360 facility tool

QMS

IMT

VMT

Site Inspection Tool

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Financial Management

• To coordinate with Chief Engineering in giving inputs for proper planning & managing of the CAPEX & OPEX budgets for engineering & operational expenses.
• To manage and control all critical spares for all installations as per manufacturer recommendation and inventory.
• To coordinate with Chief Engineer to have all M&E related contracts in place.

Operations Management

• To carry out all engineering & operational procedures.
• To liaise with local authorities (M&E related) for facility related issues and for all statutory related compliances at all times.
• To liaise with the vendors for maintenance/service practices of M&E contactors to deliver quality work practices in line with the manufacturer recommendations.
• Ensure proper functioning of the following system in the facility All Electrical Systems All HVAC system All PAC’s Water, Plumbing, Sanitary Systems Elevators/Lifts Cafeteria equipment’s
• To ensure that all maintenance related schedules & shut down in consultations with OEM & Accenture are followed.
• Daily inspection of log books, history card, checklist, escalation charts, OCP & PPM schedules etc. for a better management of engineering systems.
• To ensure an uptime of 100% and set up the practices to deliver seamless service to Accenture
• To update and maintain all statutory documents like CIEG, Fire, Lift, Explosive, Pollution Control, etc related to M&E operations.
• To initiate energy management program for reducing the cost on utilities
• Handle (if needed) small renovation projects from initiation to completion
• To ensure and guide the technical staff for closures for all Workplace technical issues in the facility
• To adhere to 52 weeks annual M&E maintenance schedule.
• To maintain consistency on agreed SLA & KPI with the client.
• To coordinate with transition team during go-live of new facilities.
• To participate during emergency evacuation procedure and manage all health & safety issues.
• Prepare and collate data related to vendor performance and elevate as required.
• Track the usage of e-fit facility tool (IMT, VMT, Sites ops modules, Site Inspection Tool) as per defined scope.
• Track all PM work orders in 360 facility tool and QMS on monthly basis.
• Ensure 100% adherence to M&E onboarding process, back to Basic conducted by DE.
• Ensure monthly meeting is held with builder and track the MOM by updating the status.
• Ensure all the mandatory trainings are conducted as per schedule.
• Conduct onboard training for new joiners.
• To have a close tab on individual DE’s core responsibilities and assist CE on performance evaluation.
• Coordinate for execution of works related to IC requests without escalations.
• Making of DE shift roster and reviewing M&E, BMS shift schedule.
• To go for facility walk around and ensure Walk around map & Guide is followed and maintained.
• To assist Facility Manager in all such ISO, Internal, External, audits that happen at Accenture and ensure necessary documentation are done.
• To coordinate with DM team for any issues that need help.
• Important and VIP client visits to be coordinated with Events team and should be managed without escalations.
• Should conduct all the scheduled meeting and focus meets with projects as per calendar.
• Should participate and manage half yearly fire drill.
• All the relevant checklist to be governed and maintained as per requirement.

Additional activities

• New initiatives Managing site operations in absence of CE.
• Assisting WM/CE during crisis situation/BCP.

Records Management

• To ensure Daily, Weekly, Monthly, Quarterly, Half Yearly & Yearly records are prepared and sent to the chief engineer for all engineering related activities.
• To update & maintain all records on a daily basis (Log books, History Cards, Equipment details, Service Reports, Incident Reports etc.).
• Reporting Management Daily Report – DSR/walk around guide, SLA Report, Engineering report.
• Weekly report – Major highlights, zonal point, Weekly R&M tracker.
• Monthly Report –MMR, fortnightly central store SIH report, Energy Report, IIEE Report, Major works carried out report & Equipment Status Report, LCD Projector Report, Statutory Compliance Report, Monthly report.
• Yearly report – Assist CE in preparation of R&M & Utility projections.
• Escalation to be followed during an incident as per escalation matrix.

Location: On-site –Navi Mumbai, MH

Scheduled Weekly Hours: 48

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. Please direct any other general recruiting inquiries to our Contact Us page.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.