External Workforce Procurement Administrator - Chennai TN

Stradit; Chennai District; Hybrid; INR 600,000 - 1,000,000; Full time

Job summary

Stradit in Chennai is seeking an External Workforce Procurement Administrator on a contract basis. The role coordinates procurement, sourcing, onboarding, and compliance activities for contingent workers, engaging with EWCOE, suppliers, and hiring managers to ensure accurate, timely processes.

The position emphasizes end-to-end administration, candidate validation, interview scheduling, and documentation control, with a hybrid work setup and close collaboration across multiple stakeholders.

Qualifications

• Experience in procurement, sourcing, staffing, onboarding, or workforce administration.
• Experience coordinating with suppliers, hiring managers, candidates, and internal stakeholders.
• Excellent organizational and communication skills with attention to detail.
• Familiar with SAP Fieldglass, Ariba, ServiceNow or similar systems.
• Ability to manage multiple requests and deadlines in a fast-paced environment.
• Proficient in Microsoft Office and SharePoint.

Responsibilities

• Support the resource request intake process by reviewing job requirements and coordinating with stakeholders to clarify role, location, work setup, duration, and engagement needs.
• Coordinate with approved suppliers to request candidate profiles, resumes, photo IDs, and submitted details.
• Review candidate submissions for completeness and accuracy, including resumes and IDs.
• Shortlist and organize candidate profiles based on role requirements and hiring manager needs.
• Maintain candidate records and ensure documents are saved in SharePoint folders and trackers.
• Provide timely updates to suppliers and hiring managers regarding submission status and next steps.
• Coordinate interview scheduling with all parties and ensure invitations include meeting details and compliance reminders.
• Support identity validation by ensuring IDs and interview materials are collected and tracked.
• Assist with onboarding readiness and documentation validation to enable a smooth start for workers.
• Follow EWCOE procedures, maintain audit-ready documentation, and escalate gaps or non-compliance as needed.

Skills

Strong organizational skills

Strong communication skills

Detail-oriented

Stakeholder management

Multitasking

Education

Bachelor’s degree in Business, Finance, Supply Chain Management, HR

Tools

SAP Fieldglass

Ariba

ServiceNow

Job description

Job Description:

Role:External Workforce Procurement Administrator

Employment:Contract

Experience:5 to 8 Years

Work mode:Hybrid

Location: Chennai

The External Workforce Procurement Administrator supports the External Workforce Center of Excellence (EWCOE) by coordinating procurement, sourcing, onboarding, and compliance‑related administrative activities for contingent workforce engagements. This role focuses on end‑to‑end administrative support, including resource request intake, supplier coordination, candidate profile management, interview scheduling, identity validation support, documentation tracking, and onboarding readiness.

The position partners closely with EWCOE, Procurement, suppliers, hiring managers, Global Security Management, Digital Workplace Services, and other business stakeholders to ensure contingent workforce activities are completed accurately, consistently, and in alignment with established procedures and control requirements.

Key Responsibilities

Sourcing and Candidate Administration

• Support the resource request intake process by reviewing job requirements, confirming required details, and coordinating with stakeholders to clarify role, location, work setup, duration, and engagement needs.
• Coordinate with approved suppliers to request candidate profiles, resumes, photo IDs, and other required submission details.
• Review candidate submissions for completeness, including resume, valid government‑issued photo ID, personal contact details, and other required documentation.
• Shortlist and organize candidate profiles based on role requirements, supplier submissions, and hiring manager needs.
• Maintain candidate records and ensure resumes, IDs, interview materials, and related documents are saved in the appropriate SharePoint folders and trackers.
• Provide timely updates to suppliers and hiring managers regarding candidate submission status, missing documentation, and next steps.

Interview Scheduling and Coordination

• Coordinate interview scheduling with hiring managers, suppliers, candidates, and EWCOE representatives.
• Schedule interviews using the approved EWCOE or CPS ProServices mailbox and calendar process.
• Ensure interview invitations include the required meeting details, candidate instructions, video requirements, and compliance reminders.
• Confirm that candidates receive interview expectations, including video-on requirements, valid ID presentation, restrictions on AI-assisted tools, and other interview protocols.
• Track interview request date, scheduled date, actual interview date, hiring manager, supplier, candidate name, interview status, and related remarks in the appropriate tracker.
• Support interview logistics, including calendar coordination, reschedules, invite updates, and stakeholder follow‑ups.

Candidate and Identity Validation Support

• Support identity validation controls by ensuring candidate photo IDs and interview materials are collected, reviewed, stored, and tracked before interviews or onboarding.
• Join or support interview sessions, where required, to confirm candidate attendance, video visibility, and alignment with established identity validation procedures.
• Assistwith capturing and saving interview snippets or screenshots, where applicable andpermittedby procedure.
• Compare candidate information againstsubmitteddocumentation and elevate any discrepancy, mismatch, or potential imposter concern to EWCOE leadership.
• Support Day 1 identity validation activities by coordinating reminders, tracking completion, following up on pending responses, and ensuring required confirmations are documented.
• Assist with Day 30 skills or performancevalidationfollow-ups, where applicable, by sending approved templates,monitoringresponses, and updating trackers.

Procurement and Onboarding Administration

• Prepare, process, and track procurement, sourcing, and onboarding requests in approved systems and mailboxes.
• Support supplier onboarding, documentation validation, work order review, and compliance checks.
• Maintain procurement and contingent workforce records, including supplier data, contracts, candidate submissions, worker information, validation evidence, and onboarding status.
• Coordinate with suppliers to resolve missing or inaccurate documentation, candidate submission issues, onboarding delays, or identity validation requirements.
• Support contract administration and worker lifecycle activities, including renewals, amendments, transfers, onboarding readiness, and offboarding coordination.
• Assist with Clearance to Start communications and ensure required onboarding prerequisites are completed before worker start dates are confirmed.

Governance, Controls and Process Support

• Follow established EWCOE procedures, procurement controls, onboarding requirements, and audit documentation standards.
• Ensure required evidence isretainedin theappropriate SharePointfolders, trackers, or approved systems.
• Monitor open items, exceptions, delayed validations, pending documents, and process gaps requiring follow‑up.
• Escalate missing documentation, non‑compliance, identity concerns, or process delays to theappropriate EWCOEmanager or stakeholder.
• Support audit readiness bymaintainingcomplete records of candidate submissions, interview details, identity validation evidence, onboarding confirmations, and stakeholder communications.
• Identifyprocess improvement opportunities related to administrative handoffs, documentation quality, tracker accuracy, scheduling efficiency, and stakeholder communications.

Collaboration and Stakeholder Support

• Serve as a point of contact for suppliers, hiring managers, EWCOE team members, and internal partners on sourcing, interview coordination, onboarding administration, and validation‑related inquiries.
• Work with suppliers to ensure candidate submissions meet DTCC requirements before being presented to hiring managers.
• Provide administrative support to EWCOE leadership, procurement partners, and business stakeholders as needed.
• Communicate clearly and professionally with internal and external stakeholdersregardingrequirements, missing information, deadlines, and next steps.
• Support team coverage, mailbox management, and task handoffs to ensure continuity of service andtimelycompletion of administrative activities.

Must‑Have Qualifications

• Experience supporting procurement, sourcing, staffing, onboarding, or workforce administration processes.
• Experience coordinating with suppliers, hiring managers, candidates, and internal business stakeholders.
• Strong organizational skills with the ability to manage candidate submissions, interview schedules, documentation, and follow‑ups across multiple requests.
• Familiarity with procurement or workforce management systems such as SAP Fieldglass, Ariba, ServiceNow, or similar platforms.
• Ability to review andvalidatedocumentation for completeness, accuracy, and procedural compliance.
• Strong attention to detail and ability tomaintainaccuraterecords, trackers, and audit-ready documentation.
• Strong communicationskills with the ability to provide clear instructions, reminders, and follow‑ups to internal and external stakeholders.

Required Qualifications

• Bachelor’s degree in Business, Finance, Supply Chain Management, Human Resources, ora relatedfield.
• Experience in procurement operations, sourcing administration, staffing coordination, onboarding support, supplier coordination, or related administrative work.
• Strong ability to manage multiple tasks and deadlines in a fast‑paced environment.
• Proficiencyin Microsoft Office tools, including Outlook, Teams, Word, Excel, and SharePoint.
• Ability to handle confidential candidate and worker information with care andin accordance withcompany procedures.
• Experiencemaintainingtrackers, documentation repositories, candidate files, or onboarding records.
• Strong stakeholder management, follow-up, and issue-resolution skills.