Executive/ Senior Executive - HR

City of Shakopee, MN; Chennai District; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Emerson India is seeking a hands-on HR professional to manage contract workforce compliance, vendor coordination, and apprenticeship programs across multiple sites.

You will oversee payroll inputs, registrations on NAPS/NATS, renew statutory licenses, and ensure audits run smoothly while partnering with vendors and statutory authorities.

The role demands strong knowledge of CLRA, PF, ESI, and Apprentices Act, plus proficiency in HRMS and Excel, with 4+ years of relevant experience.

Qualifications

• Strong working knowledge of labor laws applicable to contract labor (CLRA, PF, ESI, Minimum Wages Act) and the Apprentices Act, 1961.
• Hands-on experience with NAPS/NATS portal operations — registration, enrollment, contract management, stipend claims
• Prior experience managing large contract/blue-collar/field workforce and apprentice programs
• Vendor management and negotiation skills
• Proficiency in HRMS, MS Excel (VLOOKUP, Pivot Tables), and MIS reporting
• Strong coordination with BOAT/BOPT, ITIs, and skill development bodies
• High attention to detail, documentation, and process discipline

Responsibilities

• End to End Manage the entire contract workforce (200+ Employees), 20+ Contract Companies.
• Manage the Field Service Employees Compliance, Audits, MIS & HR Operations as per the concerned customer State Policy
• Analyze the resource needs of the business and work with the contract companies and ensure candidates are onboarded on time
• Provide required Ethics, Disciplinary training for all the contract employees and ensure Emerson Values are practiced in their respective locations/ functions
• Maintain necessary database as per the State Statutory Needs and ensure 100% Compliance .
• Involve in identify new vendor selection, agreement , licensing etc
• Manage end-to-end enrollment and registration of apprentices on the NAPS/NATS portal (establishment registration, contract generation, apprentice onboarding).
• Ensure compliance with prescribed apprentice ratio, stipend norms, and contract period as per the Apprentices Act and State Apprenticeship Rules.
• Plan and coordinate induction, on-the-job training (OJT), safety, and skill-based training programs for field service, contract staff, and apprentices as per the prescribed apprenticeship training curriculum
• Track training/OJT completion, certifications, and refresher training; ensure training hours meet NAPS/NATS scheme norms.
• Licenses & Statutory Compliance
• Ensure timely renewal of statutory licenses (e.g., Contract Labour License under CLRA, Shops & Establishment, and other applicable labor licenses).
• Maintain compliance calendar for PF, ESI, Professional Tax, Labour Welfare Fund, Minimum Wages, Bonus, Gratuity, and other statutory filings applicable to contract labor.
• Liaise with statutory consultants, labor department officials, and auditors for inspections, audits, and compliance filings.
• Ensure vendor-side statutory compliance (PF/ESI challans, wage registers, muster rolls) is verified monthly.
• Identify Contract Companies who are non-compliance with the state policy and take necessary actions whenever required.
• Maintain documentation for labor law audits and be inspection-ready at all times.
• Maintain and update employee records, attendance, and payroll inputs for contract/field staff in coordination with vendors.
• Process monthly billing verification/reconciliation with vendor invoices against actual manpower deployed.
• Handle grievance redressal, disciplinary matters, and day-to-day HR queries of contract employees.
• Ensure HRMS/data accuracy for the contract workforce.
• Manage the full and final settlement process for exiting contract employees in coordination with vendors and finance.
• Conduct exit formalities, no-dues clearance, and exit documentation.
• Analyze attrition trends among contract/field staff and share insights with management.
• Vendor & Agreement management: Manage renewal, renegotiation, and documentation of manpower/vendor service agreements.
• Coordinate with legal/procurement teams for contract drafting, amendments, and commercial terms.
• Track agreement and license expiry timelines (contract labor license, NAPS/NATS establishment registration) and ensure renewals are initiated in advance
• Prepare periodic MIS/dashboards on headcount, attrition, compliance status, and vendor performance for leadership review.
• Act as the single point of contact between business units, vendors, and statutory authorities for all contract workforce matters

Skills

Labor laws knowledge

NAPS/NATS portal

Contract workforce mgmt

Vendor management

HRMS proficiency

Excel (Pivot Tables)

Education

Bachelor’s/Master’s in HR or Business Admin

Tools

HRMS software

MS Excel

Job description

In This Role, Your Responsibilities Will Be:

• End to End Manage the entire contract workforce ( 200+ Employees ) , 20+ Contract Companies.

• Manage the Field Service Employees Compliance, Audits, MIS & HR Operations as per the concerned customer State Policy

• Analyze the resource needs of the business and work with the contract companies and ensure candidates are onboarded on time

• Provide required Ethics, Disciplinary training for all the contract employees and ensure Emerson Values are practiced in their respective locations/ functions

• Maintain necessary database as per the State Statutory Needs and ensure 100% Compliance .

• Involve in identify new vendor selection, agreement , licensing etc

• Manage end-to-end enrollment and registration of apprentices on the NAPS/NATS portal (establishment registration, contract generation, apprentice onboarding).

• Ensure compliance with prescribed apprentice ratio, stipend norms, and contract period as per the Apprentices Act and State Apprenticeship Rules.

• Plan and coordinate induction, on-the-job training (OJT), safety, and skill-based training programs for field service, contract staff, and apprentices as per the prescribed apprenticeship training curriculum

• Track training/OJT completion, certifications, and refresher training; ensure training hours meet NAPS/NATS scheme norms.

  Licenses & Statutory Compliance

• Ensure timely renewal of statutory licenses (e.g., Contract Labour License under CLRA, Shops & Establishment, and other applicable labor licenses).

• Maintain compliance calendar for PF, ESI, Professional Tax, Labour Welfare Fund, Minimum Wages, Bonus, Gratuity, and other statutory filings applicable to contract labor.

• Liaise with statutory consultants, labor department officials, and auditors for inspections, audits, and compliance filings.

• Ensure vendor-side statutory compliance (PF/ESI challans, wage registers, muster rolls) is verified monthly.

• Identify Contract Companies who are non-compliance with the state policy and take necessary actions whenever required.

• Maintain documentation for labor law audits and be inspection-ready at all times.

• Maintain and update employee records, attendance, and payroll inputs for contract/field staff in coordination with vendors.

• Process monthly billing verification/reconciliation with vendor invoices against actual manpower deployed.

• Handle grievance redressal, disciplinary matters, and day-to-day HR queries of contract employees.

• Ensure HRMS/data accuracy for the contract workforce.

• Manage the full and final settlement process for exiting contract employees in coordination with vendors and finance.

• Conduct exit formalities, no-dues clearance, and exit documentation.

• Analyze attrition trends among contract/field staff and share insights with management.

• Vendor & Agreement management:

• Manage renewal, renegotiation, and documentation of manpower/vendor service agreements.

• Coordinate with legal/procurement teams for contract drafting, amendments, and commercial terms.

• Track agreement and license expiry timelines (contract labor license, NAPS/NATS establishment registration) and ensure renewals are initiated in advance

• Prepare periodic MIS/dashboards on headcount, attrition, compliance status, and vendor performance for leadership review.

• Act as the single point of contact between business units, vendors, and statutory authorities for all contract workforce matters

Who You Are:

• You balance planning with actions, stay aligned with your goals and stay productive, stay aligned with your goals and stay productive. You keep in touch with customers, build the customer relationships, understand the importance and interdependence of internal customer relationships, balance planning with actions, research initiatives and try innovative ways, You stay aligned with your goals and stay productive, focus on priorities and set stretch goals, apply systems and technology to stay on track, convert ideas into actions and produce results with new initiatives

For This Role, You Will Need:

• Strong working knowledge of labor laws applicable to contract labor (CLRA, PF, ESI, Minimum Wages Act) and the Apprentices Act, 1961

• Hands-on experience with NAPS/NATS portal operations — registration, enrollment, contract management, stipend claims

• Prior experience managing large contract/blue-collar/field workforce and apprentice programs

• Vendor management and negotiation skills

• Proficiency in HRMS, MS Excel (VLOOKUP, Pivot Tables), and MIS reporting

• Strong coordination with BOAT/BOPT, ITIs, and skill development bodies

• High attention to detail, documentation, and process discipline

Preferred Qualifications That Set You Apart:

• Bachelor’s/ master’s degree in human resources, Business Administration, or related field.

• 4+ years of experience in HR support, recruitment coordination, or payroll administration.

• Strong knowledge of HR systems, ATS, and payroll software. Prior exposure to NAPS/NATS portal management strongly preferred

• Excellent organizational skills with attention to detail.

• Strong communication and interpersonal skills.

• Ability to handle sensitive information with confidentiality.

Our Culture & Commitment to You:

• At Emerson, we prioritize a workplace where every employee is valued, respected, and empowered to grow. We foster an environment that encourages innovation, collaboration, and diverse perspectives—because we know that great ideas come from great teams. Our commitment to ongoing career development and growing an inclusive culture ensures you have the support to thrive. Whether through mentorship, training, or leadership opportunities, we invest in your success so you can make a lasting impact. We believe diverse teams, working together are key to driving growth and delivering business results.

  We recognize the importance of employee wellbeing. We prioritize providing competitive benefits plans, a variety of medical insurance plans, Employee Assistance Program, employee resource groups, recognition, and much more. Our culture offers flexible time off plans, including paid parental leave (maternal and paternal), vacation and holiday leave