Executive Secretary To Founder

Ahana Hospitals; Madurai; On-site; INR 4,50,000 - 6,75,000; Full time

Job summary

A healthcare institution in Madurai is seeking a logistical support professional to manage the daily operations and travel arrangements for the leadership. The role requires strong communication and organizational skills, with knowledge in healthcare practices. Candidates should be fluent in Tamil and English. Competitive perks include PF, ESI, and government holidays.

Benefits

PF and ESI if applicable

Holidays as per government statutory norms

Block leaves for long-distance candidates

Qualifications

• Knowledge of healthcare principles and practices.
• Proficient in typing and computer skills.
• Fluent in Tamil and English, both spoken and written.

Responsibilities

• Manage logistics and scheduling for the Founder.
• Organize travel arrangements and coordinates with staff.
• Perform administrative duties and maintain office ambiance.

Skills

Communication Skills

Interpersonal relationship skills

Ability to Speak in Tamil

Fluency in English

MS Office knowledge

Job description

Role & responsibilities

Logistic arrangements for Founder:

1. Creating, Maintaining and executing the checklist- every day appointments, functions, Meetings, remainders.
2. Transcribing from dictation Medical certificates, SMS, E-Mail.
3. Organizing travel itinerary and update the schedule in the WhatsApp group.
4. Making travel arrangements including tickets bookings, travel kit arrangements, op list, medicines.
5. Documentation
6. Coordinating with Chennai OP staffs for our Chennai OP.

Office maintenance

1. Maintaining the ambience
2. Maintaining the hospitality for guests
3. Refreshments arrangements
4. Meeting arrangements
5. Performs deal of administrative duties
6. Act as a first point of contact between managers internal and external client via phone calls and other methods.
7. Maintaining all the proposals and documents of Founders office
8. Monitoring the performance of housekeeping person
9. Maintaining the outlets of care factory and its accounts.
10. Co coordinating with the pharmacy company if needed arise.
11. And other arrangements based on time being.

Knowledge:

• Knowledge of the principle and practice of health care
• Knowledge of computers and Typing
• Knowledge on Tamil and good fluency on English.

Skill:

• Communication Skills
• Skill in Interpersonal relationship
• Skill in establishing working relationship with departments
• Ability to Speak in tamil and English with written and spoken skills
• Good Knowledge of computers MS office and Typing
• Knowledge on Tamil (speak) and good fluency on English (spoken and written).
• Ability to find faults and initiate corrections to the same.

Perks and benefits

• PF. ESI if applicable
• Holidays as per govt statutory norms
• Block leaves can be taken if the person comes from long distance