Executive – Secretarial

AkshayaCS; Chennai; On-site; INR 3,00,000 - 7,00,000; Full time

Job summary

An established industry player is looking for a proactive Semi-Qualified Executive to join their secretarial team. This role offers the chance to engage in high-value corporate compliance and governance matters, providing a platform for professional growth and mentorship. The ideal candidate will have a foundational understanding of corporate laws and possess strong organizational and communication skills. With exposure to advanced assignments, this position is perfect for someone eager to make a significant impact in the corporate secretarial field while working alongside seasoned professionals in a dynamic environment.

Benefits

Mentorship Opportunities

Competitive Salary

Collaborative Work Environment

Learning Opportunities

Qualifications

• Partly qualified CS with 1-3 years of experience in corporate secretarial roles.
• Strong knowledge of Companies Act, SEBI regulations, and excellent communication skills.

Responsibilities

• Prepare and file statutory forms and returns with regulatory authorities.
• Draft notices, agendas, and minutes for Board and General Meetings.

Skills

Company Secretary (CS)

Corporate Laws

Compliance Monitoring

Communication Skills

Organizational Skills

Education

Partly Qualified Company Secretary

Job description

About the Role

We are seeking a diligent and proactive Semi-Qualified Executive to join our secretarial team. The ideal candidate will have completed a significant portion of the Company Secretary (CS) qualification and possess a foundational understanding of corporate laws and secretarial practices with adequate experience. This role offers exposure to advanced assignments and hands-on involvement in diverse corporate compliance and governance matters.

Key Responsibilities

1. Compliance and Regulatory Filings
   • Prepare and file statutory forms, returns, and other documents with regulatory authorities, including the Ministry of Corporate Affairs (MCA), Registrar of Companies (RoC), SEBI, and RBI.
   • Ensure timely and accurate filings in compliance with the Companies Act, 2013, FEMA, and other applicable regulations.
2. Board and Shareholder Meetings
   • Draft notices, agendas, resolutions, and minutes for Board Meetings, General Meetings, and Committee Meetings.
   • Coordinate meeting schedules, logistics, and material distribution.
3. Statutory Records Maintenance
   • Update and maintain statutory registers, records, and minute books as required under the Companies Act, 2013.
   • Conduct regular compliance checks and audits to ensure statutory documentation is up-to-date
4. Corporate Actions
   • Assist in activities related to corporate restructuring, mergers, acquisitions, investment transactions, acquisition, share transfers, and capital-related transactions.
   • o Prepare documentation and ensure compliance for issue of shares, rights issues, and other related corporate actions
5. Regulatory Correspondence and Compliance Monitoring
   • Handle queries and correspondences with regulatory authorities such as MCA, RoC, SEBI, and RBI.
   • Monitor compliance requirements for listed entities (if applicable) and ensure adherence to SEBI regulations
6. Advisory and Research
   • Conduct legal and regulatory research to provide insights on company law, corporate governance, and secretarial standards.
   • o Support in preparing advisory notes, compliance checklists, and standard operating procedures (SOPs)
7. Team Collaboration and Support
   • Work closely with senior professionals and provide assistance in executing assignments.
   • Train and guide junior team members or trainees, if required

Qualifications and Skills

• Partly qualified Company Secretary (CS) with completion of CS Executive level or higher.
• 1-3 years of relevant work experience in a corporate secretarial role.
• Strong knowledge of the Companies Act, 2013, SEBI regulations, and other applicable laws.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with integrity and professionalism.
• Strong organizational skills and the ability to manage multiple priorities.

What We Offer

• Exposure to high-value corporate secretarial assignments and compliance projects.
• Mentorship and learning opportunities under seasoned professionals.
• Competitive salary and benefits package.
• A dynamic and collaborative work environment.