Executive - Invoice Processing & Travel and Expense

Nec-Software-Solutions-; Mumbai; Hybrid; INR 600,000 - 900,000; Full time

Job summary

NEC Software Solutions India is seeking an Executive for Invoice Processing & Travel and Expense. The role spans accounts payable activities, vendor helpdesk, and query resolution, with AP workflow and SLA adherence in focus.

Location is Mumbai (Airoli) and Bangalore, with APAC shift timings; initially work-from-home during early hours, then hybrid as per policy. 2–5 years of relevant experience and SAP proficiency are preferred.

Qualifications

• Have worked in SAP environment having T-code knowledge.
• Experience in shared services / customer facing environment.
• Have fair knowledge of the Procure to Pay Process.
• Understanding of Standard Operating Procedures (SOP/DTP).
• Good Word, Excel & PowerPoint skills.
• Good verbal and written communication skills.
• VIM-SAP working knowledge will be added advantage.
• Confident multitasker capable of managing multiple tasks

Responsibilities

• Ensure timely processing of invoices and correct, error-free processing per contract terms.
• Exercise control on open GRIR, open advances, and critical vendor reports.
• Maintain accurate ledgers for Employees and Vendors and ensure timely payments.
• Handle AP vendor helpdesk queries and management.
• Verify payable information and highlight data discrepancies.
• Document bounced and fraudulent payments to notify authorities when created.
• Respond to queries promptly and accurately; manage escalations from vendors.
• Assist month-end closing and create trackers for monitoring activities.
• Ensure SLA timelines for AP invoices and publish monthly/weekly BU reports.
• Perform Vendor Analysis and GR/IR Analysis monthly; manage AP aging.
• Identify process-improvement opportunities in AP; transition new activities and train the team.
• Coordinate with business stakeholders to close AP on time and accurately.
• Understand different invoice types and clear blocks in AP books

Skills

SAP

Shared services

Procure to Pay

SOP/DTP

MS Office

Communication skills

VIM SAP

Multitasking

Education

Graduate or MBA in Commerce

Tools

VIM-SAP

Job description

Executive - Invoice Processing & Travel and Expense

• Full-time

NEC Software Solutions (India)
On 1st July 2021, Rave Technologies became NEC Software Solutions India. This
change brought us under the global NEC Corporation brand. We are proud to be
part of an organisation with 122 years of experience in evolution with technology
and innovation.
We have more than 30 years of experience in providing end to end IT services
across the globe and have earned a reputation for delighting our customers by
consistently surpassing expectations and helping them deliver robust, market-ready
software products that meet the highest standards of engineering and user
experience. Supported by more than 1300 exceptionally talented manpower, we are
a hub for offshore support and technology services.
We work with diverse industry verticals which include publishing, media, financial
services, retail, healthcare and technology companies around the world. Our
customers range from two-person startups to $bn listed companies.
For more information, visit at www.necsws.com/india.
About NEC Corporation
NEC Corporation is a Japanese multinational information technology and electronics
company, headquartered in Tokyo, Japan. It is recognised as a ‘Top 50 Innovative
Company’ globally and the NEC Group globally provides "Solutions for Society" that
promote the safety, security, fairness and equality of society. Their main goal is to
help create a safer society with their innovations in technologies.
NEC Corporation has established itself as a leader in the integration of IT and
network technologies while promoting the brand statement of "Orchestrating a
brighter world." NEC enables businesses and communities to adapt to rapid
changes taking place in both society and the market as it provides for the social
values of safety, security, fairness and efficiency to promote a more sustainable
world where everyone has the chance to reach their full potential.
For more information, visit NEC at https://www.nec.com.

We have an exciting opportunity for the position of Executive Invoice Processing & Travel and Expense at our Airoli office.
Job Role: Executive Invoice Processing & Travel and Expense
Education: Graduate or MBA/Post Graduate bachelor’s in commerce
Experience (years): 2 to 5 yrs of experience
Location: Mumbai (Airoli) and Bangalore
Working Hours: 8.5 hours/day (APAC Shift)

• Job Role: Executive Invoice Processing & Travel and Expense
• Education: Graduate or MBA/Post Graduate bachelor’s in commerce
• Experience (years): 2 to 5 yrs of experience
• Location: Mumbai (Airoli) and Bangalore
• Working Hours: 8.5 hours/day (APAC Shift)

Role Requirements

• This position currently requires Work from Home during Early Morning Shift as per project needs.
• The candidate must be flexible to travel based on business requirements during this period.
• There may be a prepone in shift timing, which will be reviewed post-transition.
• Following the transition, the role will shift to a Hybrid Work from Office model, in alignment with company guidelines.

Role Summary: Individual will be responsible for Invoice Processing-Accounts payable, Vendor Helpdesk and Query resolution

Essential

• Have worked in SAP environment having T-code knowledge
• Experience in shared services / customer facing environment
• Have fair knowledge of the Procure to Pay Process
• Understanding of Standard Operating Procedures (SOP/DTP)
• Good Word, Excel & PowerPoint skills
• Good verbal and written communication skills
• VIM-SAP working knowledge will be added advantage
• Well-in Confidence to handle multi-tasking ability and well-verse into it

Overall Project/Task description

• Ensure timely processing of invoices ensuring the invoices are processed correctly and error free taking into account the terms and conditions of contracts.
• Exercise control on open GRIR, open advances report, critical vendor report
• Ensure that the Employees’ and Vendor’s ledger is operated accurately, efficiently and to agreed timescale and ensure that the Employees and Vendors are paid accurately and on time.
• Accounts Payable Vendor helpdesk knowledge- Handling Query Management
• Verify payable information in the system & highlight any data discrepancy
• Responsible for documenting bounced and fraudulent payments and notifying the proper authorities as and when such documents are created
• Respond to queries in a timely and accurate manner
• Managing escalations from vendors including periodical reconciliation of Statement of Accounts
• Assist on month end closing end to end
• Create data trackers for supporting monitoring activities
• Ensuring the SLA on timeline for processing AP Invoices is met
• Publish Monthly/ weekly reports of the BU that is supported
• Vendor Analysis & GR/IR Analysis Monthly
• AP Ageing Knowledge to ensure debit balance are timely taken care
• Timely reversal and rectification to be taken care
• Identify opportunities for process improvements within the accounts payable function
• Transition of new activities, build effective SOPs & train team
• Ensure work with business stakeholders to close the AP on time and accurate
• Understanding on the different types of invoice processing and clearing blocks of AP books

Regards,
Dakshata

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