Executive Associate

Quest Alliance; Bengaluru; On-site; INR 325,000 - 389,000; Full time

Benefits offered by this job

Comprehensive Personal Accident &Medic

Mediclaim Insurance

RFS support

Internet reimbursement

Childcare support

Wellness sessions

Gratuity Allowance

Job summary

Quest Alliance is seeking an Executive Associate—Strategy & Operations to support the CEO and the Executive Team. The role blends executive coordination, priority tracking, research, data storytelling, and cross-functional project support in a mission-driven setting.

This early-career opportunity emphasizes structure, systems thinking, and clear communication, with close exposure to how strategy and leadership integrate in a social impact organization.

Qualifications

• Bachelor’s degree in management, communications, social sciences, development studies, or a related field.
• Up to two years of relevant experience in executive support, project coordination, administration, research, communications, or organisational operations.
• Fresh graduates with relevant internship, volunteer, or project experience may also apply.

Responsibilities

• Manage the CEO's priorities, calendar, and scheduling rhythm with precision and analytical rigor.
• Coordinate travel and logistics for the CEO and support Executive Team members when required.
• Organise leadership meetings, board engagements, organisational events, and offsites.
• Coordinate routine scheduling and communication with internal teams, partners, donors, and other stakeholders.
• Design and maintain structured tracking systems in Notion and Google Workspace for leadership engagements, key contacts, commitments, follow-ups, and decision logs.
• Build lightweight dashboards for priority tracking, meeting-to-action conversion, and weekly execution reviews.
• Support the use of simple automations across productivity tools to streamline routine follow-ups, updates, and coordination.
• Continuously audit and refine executive systems for efficiency and clarity.
• Translate data insights and strategic analysis into compelling presentations, briefing notes, and decision documents for the CEO.
• Use AI tools to enhance research, data analysis, formatting, and narrative construction for leadership communications.
• Create visual narratives from program data that clearly communicate impact, progress, and strategic priorities.
• Develop insight-driven communication materials that support evidence-based leadership decisions.
• Track progress on key strategic initiatives using structured data frameworks and milestone reporting.
• Support cross-functional follow-ups emerging from leadership meetings, ensuring data-informed accountability.
• Maintain visibility on priority projects through dashboards and structured status reporting.
• Serve as a coordination bridge between the CEO and internal teams, bringing analytical clarity to cross-functional discussions.
• Ensure that meeting records, decisions, and follow-up documents are maintained systematically.
• Support the CEO’s engagement with funders, government representatives, partners, sector leaders, board members, and other key stakeholders through timely preparation and follow-up.
• Maintain structured records of stakeholder interactions, commitments, relationship history, and next actions to strengthen continuity and institutional memory.
• Coordinate inputs from internal teams for external meetings, ensuring the CEO has accurate information, aligned messaging, and relevant supporting materials.

Skills

Organizational systems

Written communication

Data storytelling

AI tools familiarity

Discretion and professionalism

Cross-team collaboration

Self-starter

Education

Bachelor’s degree in management, communications, social sciences, development studies, or related field

Tools

Notion

Google Workspace

AI tools

Job description

Quest Alliance is looking for an Executive Associate—Strategy & Operations to support the CEO and, on a need basis, members of the Executive Team.

You’ll work closely with the CEO and the SOL team to keep leadership priorities organised, coordinate meetings and follow-ups, translate programme and organisational data into compelling narratives for leadership, partners, and funders, and support the execution of Quest Alliance’s key strategic initiatives. The role brings together executive coordination, priority tracking, research, communication, data storytelling, and support for selected cross-functional projects.

This is an ideal early‑career opportunity for someone who enjoys structure, systems thinking, and clear communication, and who wants close exposure to how strategy, operations, and leadership come together in a mission‑driven organisation.

Key Responsibilities:

1) Executive Office & Workflow Systems

• Manage the CEO's priorities, calendar, and scheduling rhythm with precision and analytical rigor.
• Coordinate travel and logistics for the CEO and support Executive Team members when required.
• Organise leadership meetings, board engagements, organisational events, and offsites.
• Coordinate routine scheduling and communication with internal teams, partners, donors, and other stakeholders.
• Design and maintain structured tracking systems in Notion and Google Workspace for leadership engagements, key contacts, commitments, follow-ups, and decision logs.
• Build lightweight dashboards for priority tracking, meeting‑to‑action conversion, and weekly execution reviews.
• Support the use of simple automations across productivity tools to streamline routine follow‑ups, updates, and coordination.
• Continuously audit and refine executive systems for efficiency and clarity.

2) Strategic Communication & Data Storytelling

• Translate data insights and strategic analysis into compelling presentations, briefing notes, and decision documents for the CEO.
• Use AI tools to enhance research, data analysis, formatting, and narrative construction for leadership communications.
• Create visual narratives from program data that clearly communicate impact, progress, and strategic priorities.
• Develop insight‑driven communication materials that support evidence‑based leadership decisions.

3) Strategic & Operational Support

• Track progress on key strategic initiatives using structured data frameworks and milestone reporting.
• Support cross‑functional follow‑ups emerging from leadership meetings, ensuring data‑informed accountability.
• Maintain visibility on priority projects through dashboards and structured status reporting.
• Serve as a coordination bridge between the CEO and internal teams, bringing analytical clarity to cross‑functional discussions.
• Ensure that meeting records, decisions, and follow‑up documents are maintained systematically.

4) Stakeholder Engagement & Relationship Management

• Support the CEO’s engagement with funders, government representatives, partners, sector leaders, board members, and other key stakeholders through timely preparation and follow‑up.
• Maintain structured records of stakeholder interactions, commitments, relationship history, and next actions to strengthen continuity and institutional memory.
• Coordinate inputs from internal teams for external meetings, ensuring the CEO has accurate information, aligned messaging, and relevant supporting materials.

Required Experiences & Skills:

• Strong organizational instincts, with genuine comfort building and maintaining structured systems (Notion, Google Workspace, or similar).
• Sharp written and visual communication skills — able to turn data and ideas into clear presentations and briefing notes.
• Comfort working with data: reading it, structuring it, and using it to tell a story.
• Familiarity with AI tools for research, analysis, and content creation, and a willingness to keep learning new ones.
• High discretion and professionalism — this role involves close access to leadership priorities and sensitive information.
• Self‑starter energy: comfortable with ambiguity, follow‑through, and working across teams without close supervision.
• Bachelor’s degree in management, communications, social sciences, development studies, or a related field.
• Up to two years of relevant experience in executive support, project coordination, administration, research, communications, or organisational operations.
• Fresh graduates with relevant internship, volunteer, or project experience may also apply.

The pay band for the position starts at Rs. 32,000/- per month (cost to company) (The salary offered will be commensurate with the experience and expertise of the candidate).

At Quest Alliance, we believe that our investment in people extends well beyond compensation. Alongside your salary, the organisation continues to invest in your wellbeing, learning, and long‑term growth through a range of benefits, including:

• Comprehensive Personal Accident Insurance covering up to ₹10,00,000 annually.
• Mediclaim Insurance covers up to ₹3,00,000 annually through our insurance partner,together with additional wellness benefits.
• Reach for the Stars (RFS) support of up to ₹5,000 each year to encourage your self‑learning and professional development.
• Internet reimbursement of up to ₹750 per month, based on actual usage, to support our flexible and hybrid ways of working.
• Childcare support of up to ₹3,000 per month for employees with children below six years of age, through a matching contribution towards childcare or daycare expenses.
• Group sessions valued at approximately ₹8,000 per session, fully sponsored by the organisation.
• One‑to‑one counselling sessions, valued at approximately ₹2,000 per session, fully sponsored by the organisation.
• Gratuity Allowance, reflecting Quest Alliance's long‑term commitment to your financial security and social security. This amount is specifically earmarked by the organisation and becomes payable upon retirement or separation in accordance with applicable laws.

About Quest Alliance:

Quest Alliance prepares young learners in India with the skills, mindsets, and support systems they need to thrive in life, learning, and work.

A social impact organization with close to two decades of experience, Quest Alliance works at the intersection of technology and future skills to make learning more equitable and relevant, especially for socially and economically vulnerable learners.

The organization influences systems to empower young learners in government high schools and trade and vocational institutes to holistically navigate their education to career transitions.

Quest Alliance works across 12 Indian states and is partnered with nine state governments, over 80 CSOs, national ministries, and funders. It has impacted 1.8 million young lives to date.

At Quest Alliance, we pride ourselves on being an Equal Opportunities employer, embracing applications from all segments of the community. We are committed to ensuring that every applicant and employee is treated with fairness and respect, regardless of gender, sexual orientation, marital status, social status, caste, religious belief, age, or any other factor that is irrelevant to performance. Your individuality is valued and respected within our organization.