Executive Assistant to the Director (Technical & Operations)

Libratherm Instruments Pvt Ltd; Mumbai; On-site; INR 600,000 - 1,000,000; Full time

Job summary

A leading industrial solutions company is seeking a Technical Executive Assistant to work closely with the Director. The ideal candidate should hold a B.E./B.Tech degree in Electronics or Instrumentation and possess strong communication, organizational, and multitasking skills. This role involves strategic coordination among departments, managing client communications, and optimizing the Director's workflows. Experience in an engineering role is preferred, with unique exposure to leadership decisions and business processes.

Qualifications

• Strong organizational and communication skills.
• Interest in business operations and management.
• Proactive approach towards tasks.

Responsibilities

• Act as a bridge between the Director and internal departments.
• Prepare and analyze MIS reports for the Director’s review.
• Manage the Director’s calendar and prioritize activities.
• Execute specific improvement projects as assigned.

Skills

Organizational skills

Communication skills

Multitasking

Technical understanding

Education

B.E./B.Tech in Electronics/Instrumentation

Job description

Executive Assistant to the Director (Technical & Operations)

Seeking a Technical Executive Assistant to Work Closely with the Leadership Team

Libratherm Instruments Private Limited is looking for a competent Technical Executive Assistant to support and work directly with our top management.

Please note: This is not a conventional secretarial position.

We are seeking a proactive engineering professional, preferably with a background in Electronics or Instrumentation Engineering, who can understand our products, collaborate with R&D and Production teams, and address technical inquiries from key clients on behalf of management.

Key Responsibilities:

1. Strategic Coordination & Follow‑ups:

• Act as the bridge between the Director and internal departments (R&D, Production, Sales, and Supply Chain).
• Monitor the status of critical projects and ensure that various teams meet deadlines and leads without the Director’s constant intervention.
• Prepare and analyze MIS reports (Sales figures, Production status) for the Director’s review.

2. Client & Stakeholder Management:

• Handle initial communication with key customers and OEMs; understand their technical queries (regarding Temperature Controllers, Thyristors, etc.) and route them to the right team.
• Draft technical proposals, emails, and business correspondence on behalf of the Director.
• Accompany the Director to important client meetings or site visits when required, capturing minutes and action items.

3. Time & Work‑flow Optimization:

• Proactively manage the Director’s calendar by prioritizing high-impact activities and filtering out low-priority routine tasks.
• Conduct pre‑meeting research: Brief the Director on the agenda and background of clients or visitors before meetings.
• Streamline daily routines and office administration to maximize efficiency for the leadership team.

4. Special Projects:

• Execute specific improvement projects, such as implementing a new CRM tool or organizing participation in a trade show, as assigned by the Director.

Required Qualifications:

• Hold a B.E./B.Tech degree in Electronics/Instrumentation
• Possess strong organizational, communication, and multitasking skills.
• Have an interest in business operations, management, and strategic coordination.
• Want a first‑hand learning experience in how a manufacturing organization grows and operates.

This role offers a unique exposure to leadership decision‑making and business processes, equivalent to a practical, real‑world MBA. You will enable efficiency at the executive level while gaining in-depth insights into the industrial process control sector.

Experience: 2–5 Years

Department: Administration / Directorate

Reports To: Director / CEO