Executive Assistant to Senior Executive

Tata Electronics; Mumbai Suburban; On-site; INR 10,00,000 - 15,00,000; Full time

Job summary

A leading semiconductor company in Mumbai is seeking a proactive Executive and Technical Assistant to provide comprehensive support to its executives. The ideal candidate will have an MBA from a Tier 1 institute and experience in the electronics and semiconductor industry. This role involves direct collaboration with C-suite executives, managing communications, and enhancing operational efficiency. Opportunities for growth are abundant in this fast-paced environment.

Qualifications

• Proven experience in the electronics and semiconductor industry is essential.
• Demonstrated experience working directly within a Founder's Office.
• Exceptional organizational, time management, and prioritization skills.

Responsibilities

• Partner directly with C-suite in strategic document development.
• Manage C-Suite leader’s communications including presentations.
• Coordinate complex calendars and travel logistics.

Skills

Organizational skills

Time management

Communication skills

Education

MBA degree from a Tier 1 institute

Tools

MS Office Suite

Dashboarding software

Job description

The Opportunity:

We are seeking a highly organized, administrative, strategic, and technically astute Executive and Technical Assistant to provide comprehensive support to our executives. This pivotal role demands a proactive individual with a strong business acumen, a background in the electronics and semiconductor industry, and proven experience working within a Founder's Office. Highly visible role with tremendous opportunities for growth & succession in a fast-growing semiconductor company.

Key Responsibilities:

• Strategic Collaboration: Partner directly with the C-suite in the development and execution of long-range strategic documents, meticulously aligning market insights with the company's overarching objectives.
• Executive Communications Management: Skilfully manage the C-Suite leader’s internal and external communications, including crafting impactful mailers, speeches, media interview talking points, and presentations, working in close collaboration with the PR and Communications team.
• Calendar and Travel Coordination: Efficiently coordinate and manage complex calendar, including scheduling meetings, arranging travel logistics, and ensuring optimal time management.
• Meeting Management: Prepare and distribute comprehensive meeting agendas, meticulously record minutes, and track action items to ensure timely follow-up and accountability.
• Comprehensive Executive Support: Provide high-level administrative support, including drafting professional correspondence, discreetly managing confidential information, and expertly handling diverse inquiries.
• Corporate Events Partnership: Collaborate closely with the events team to strategically plan, creatively design, and flawlessly execute company-wide town halls and other corporate events.
• Operational Efficiency Enhancement: Proactively identify and implement process improvements aimed at enhancing overall operational efficiency and achieving tangible cost reductions.
• Data Visualization and Reporting: Develop and manage insightful dashboards and reports utilizing relevant software and tools to provide clear visibility into key performance metrics.

Qualifications and Experience:

• MBA degree from a Tier 1 institutes.
• Proven experience/knowledge within the electronics and semiconductor industry is essential.
• Demonstrated experience working directly within a Founder's Office, providing high-level support.
• Exceptional organizational, time management, and prioritization skills.
• Excellent written and verbal communication skills, with the ability to articulate complex ideas clearly and concisely.
• High level of professionalism, discretion, and the ability to handle confidential information with utmost integrity.
• Proficiency in the MS Office Suite (Word, Excel, PowerPoint, Outlook) is mandatory.
• Familiarity with dashboarding and reporting software and tools is highly desirable.
• Ability to work independently and proactively, as well as collaboratively within a team environment.