Executive Assistant to MD and Assistant Manager - Office Administration

About Danone Group:

Mission: ‘Bringing Health through Food to as Many people as Possible’

Danone is a global leader in food and beverages, focusing on Essential Dairy and Plant-based products, Waters, and Specialized Nutrition. Our mission is to bring health through food to as many people as possible by creating nutritious products, promoting healthy eating habits, and operating sustainably.

With nearly 90,000 employees and products available in over 120 markets, Danone generated €27.6 billion in sales in 2023. Our Renew Danone strategy aims to foster long-term value through innovation and community support.

Danone is committed to making a positive impact economically, socially, and environmentally. In 2020, we became the first listed company to adopt the ‘Société à Mission’ status, reflecting our vision for a sustainable future.

More information can be found at www.danone.com.

About Danone India:

Danone operates in India as Nutricia International Pvt. Ltd, focusing on nutrition with a range of products catering to infants, toddlers, pregnant mothers, as well as adults. The company features well-known brands such as Aptamil, Dexolac, and Protinex. Danone employs over 1,000 individuals across India and generates a turnover exceeding €150 million. The company's head office is located in Mumbai, with a manufacturing facility situated in Lalru, Punjab.

More information can be found at https://www.danone.in/

Job Summary

The role is responsible for office administration and providing assistance in administrative activities/tasks to the Managing Director of Danone India, coordinating effectively with concerned stakeholders/business units and collating necessary information.

Key roles and responsibilities:

• Manage and maintain the calendars and appointments for the MD.
• Make necessary arrangements for meetings, travel schedules (tickets, hotels, visas, overseas appointments) and stay domestically and internationally.
• Organize and coordinate official meetings including arrangements for guests traveling from overseas.
• Manage work schedules and send reminders and alerts informing about the planned appointments.
• Maintain record of the correspondence received, in form of telephone calls, letters, emails etc. and ensure the message is passed.
• Manage the expense claims of the MD.
• Manage relevant expenses (raising PR and GRN) in collaboration with the Procurement/Finance department.
• Maintain confidentiality regarding the information maintained, meetings attended, decisions taken, and other activities performed.
• Facilities and vendor management including office administration.

Profile Required:

• Education: Graduate/Postgraduate.
• Experience: 5 to 10 years of relevant experience in EA role.
• Communication skills.
• Executive presence.
• Execution and service focus.
• Ability to deal with sensitive/confidential information.