Executive Assistant To Managing Director

Equi Plus (India) Exports Pvt. Ltd.; Kanpur; On-site; INR 5,00,000 - 7,00,000; Full time

Job summary

A leading export company in India is seeking an experienced Executive Assistant to support their leadership team. This role involves managing day-to-day operations, ensuring smooth communication, and enabling leadership to focus on strategic priorities. The ideal candidate will have strong organizational skills, excellent communication abilities, and proficiency in MS Office. The position is critical to the effective functioning of the executive office.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Strong organizational, multitasking, and problem-solving skills.
• Excellent verbal and written communication skills.
• High level of discretion, integrity, and professionalism.
• Proficiency in MS Office Suite and collaboration tools.
• Ability to work independently.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare, review, and edit correspondence, reports, presentations, and documents.
• Act as the point of contact between the executive and stakeholders.
• Draft and respond to emails, memos, and communications.
• Organize and prepare agendas, minutes, and follow-up actions for meetings.
• Maintain organized filing systems and manage expense reports.

Skills

Organizational skills

Multitasking

Problem-solving skills

Verbal communication

Written communication

Discretion

MS Office Suite proficiency

Collaboration tools proficiency

Job description

We are seeking a highly organized and proactive Executive Assistant to support our leadership team. The EA will play a critical role in managing day-to-day operations, ensuring smooth communication, and enabling leadership to focus on strategic priorities.

Role & responsibilities

• Administrative Support — Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare, review, and edit correspondence, reports, presentations, and documents.
• Handle confidential information with integrity and discretion.
• Communication & Liaison — Act as the point of contact between the executive and internal/external stakeholders.
• Draft and respond to emails, memos, and communications on behalf of the executive.
• Coordinate with teams, clients, and partners to ensure timely follow-ups.
• Meeting & Event Coordination — Organize and prepare agendas, minutes, and follow-up actions for meetings.
• Assist in planning company events, workshops, and leadership meetings.
• Project & Task Management — Track progress on key projects and deadlines.
• Support strategic initiatives and ensure alignment with executive priorities.
• Office & Resource Management — Maintain organized filing systems (digital & physical).
• Manage expense reports, budgets, and vendor coordination.

Preferred candidate profile

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Strong organizational, multitasking, and problem-solving skills.
• Excellent verbal and written communication skills.
• High level of discretion, integrity, and professionalism.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Google Workspace, Zoom, Teams).
• Ability to work independently.