Executive Assistant, Country Director's Office (EAII Advisors)

Evidence Action; New Delhi; On-site; INR 1,400,000 - 2,200,000; Full time

Benefits offered by this job

Health and life insurance

Pension options (NPS)

Flexible basket plan

Generous leave and learning benefits

Job summary

EAII Advisors, Evidence Action's technical partner in India, is seeking an Executive Assistant to provide high-level administrative support to the Country Director and senior executives. Based in New Delhi, you will protect leadership time, prepare materials, and coordinate complex schedules across multiple time zones.

The role emphasizes discretion, proactive organization, and strong written and verbal communication in English and Hindi, with collaboration across government officials, funders,

Qualifications

• Bachelor's degree in Business Administration, Management, or related field.
• 3+ years of executive support experience.
• 2+ years supporting a senior leader (Country Director, CXO, Partner, or equivalent).
• Strong written and verbal communication in English and Hindi.
• Proficiency with Google Workspace and MS Office; familiarity with Slack and Asana.
• Demonstrated ability to manage a complex calendar and competing priorities with minimal supervision.

Responsibilities

• Own and actively manage the Country Director's calendar, resolving priorities and protecting time for strategic work.
• Coordinate multi-stakeholder meetings involving senior government officials, funders, partners, and global leadership across time zones.
• Ensure the Director is prepared for engagements with agendas, briefing notes, and background materials.
• Draft, review, and edit correspondence, letters, presentations, and reports on behalf of the Director.
• Take clear minutes in leadership and government meetings and track action items to closure.

Skills

Executive support

Bilingual English & Hindi

Calendar management

Google Workspace

Microsoft Office

Slack

Asana

Attention to detail

Education

Bachelor's degree in Business Administration/Management

Tools

Google Workspace

Microsoft Office Suite

Slack

Asana

Job description

This position is with EAII Advisors, Evidence Action's technical partner in India.

For more information, read about our work here: About Evidence Action and EAII

About EAII

EAII Advisors, Evidence Action's technical partner in India, supports state governments in delivering evidence-based public health programs, including safe drinking water initiatives and school and Anganwadi-based National Deworming Day and iron and folic acid supplementation. Operating across 10 states, EAII Advisors provides technical assistance to ministries of health, education, water, and women and child development, reducing health burdens in impoverished communities and improving the long-term wellbeing of children and families.

About Evidence Action

At Evidence Action, we deliver data-driven interventions that transform lives at an unprecedented scale. We identify neglected global health issues and deploy proven solutions, forging healthier futures for generations.

Our model operationalizes leading academic research (including from Nobel-winning economists). We measure progress and outcomes at every stage to ensure we're making a real impact for people living in poverty and suffering from preventable or treatable health issues. Operating across 11 countries, our team of 900+ has reached over 500 million people, working closely with governments to scale these interventions.

• Our Deworm the World program has delivered over 2 billion treatments, significantly reducing worm prevalence and generating more than $23 billion in lifetime productivity gains.
• Through Safe Water Now, we've saved the lives of over 15,000 children.
• Our Accelerator explores untapped opportunities in global health, testing low-cost interventions with the greatest potential to save and improve lives.

The Role

The Executive Assistant will report to the Principal Manager, Strategy and Special Projects, providing high-level administrative support to Senior Executives and the Country Director. This role requires exceptional multitasking abilities, attention to detail, and the capability to handle sensitive information. The ideal candidate will be proactive, organized, and skilled in handling all important executive tasks.

The Country Director's week spans senior government counterparts, funders, Evidence Action's global leadership across multiple time zones, and state-level teams. This role makes that possible: protecting leadership time, ensuring they walk into every engagement fully prepared, and closing the loop on what follows.

Responsibilities

Calendar and Scheduling

• Own and actively manage the Country Director's calendar, resolving competing priorities and protecting time for strategic and deep work
• Coordinate multi-stakeholder meetings involving senior government officials, funders, partners, and Evidence Action's global leadership across time zones
• Ensure the Director is prepared for every engagement, with agendas, briefing notes, and background materials circulated in advance

Travel and Logistics

• Plan and book domestic and international travel end to end: flights, accommodation, visas, and ground transport
• Build practical, well-sequenced field itineraries in coordination with state teams, including frequent travel to state capitals and program sites
• Prepare and submit travel expense claims and reimbursements accurately and on time, in line with organizational policy

Communication and Correspondence

• Draft, review, and edit correspondence, official letters to government counterparts, presentations, and reports on behalf of the Director
• Screen and prioritize incoming calls, emails, and requests; respond, route, or escape as appropriate
• Act as a liaison between the Count Director and internal teams, state offices, government stakeholders, and external partners

Meeting Support and Follow-Through

• Take clear minutes in leadership, partner, and government meetings
• Track action items to closure with named owners and deadlines, following up proactively rather than waiting to be asked
• Maintain organized, easily retrievable records of key documents, agreements, approvals, and correspondence

Confidentiality and Judgment

• Handle sensitive personnel, financial, and government-related information with complete discretion
• Exercise sound judgment in the Director's absence on what requires immediate escalation and what can wait

Requirements

Essential

• Bachelor's degree in Business Administration, Management, or a related field
• 3+ years of experience in executive support, including at least 2 years supporting a senior leader (Country Director, CXO, Partner, or equivalent)
• Strong written and verbal communication skills in English and Hindi
• Proficiency in Google Workspace and Microsoft Office Suite, and comfort with collaboration tools such as Slack and Asana
• Demonstrated ability to manage a complex calendar and competing priorities with minimal supervision
• Exceptional attention to detail and reliable follow-through on every commitment

Desirable

• Experience supporting leadership in a non-profit, international development, public health, or government-facing organization
• Experience coordinating with government departments, ministries, or public officials
• Working knowledge of project management tools and methodologies
• Comfort using AI tools to draft, summarize, and organize work
• Experience working with globally distributed teams across time zones

Position Location

This role is based in New Delhi, India.

We are unable to sponsor or take over sponsorship of an Indian employment visa at this time. Applicants must be legally authorized to work in India for roles based in India.

Benefits

• Comprehensive health insurance with IPD and OPD provisions
• Life and Accidental insurance
• PF, ESIC and Gratuity as per statutory requirements
• Optional enrolment in the National Pension System (NPS) through our partner, HDFC Pension
• Optional Flexible Basket Plan, offering components such as meal allowance, fuel, top-up health and term insurance, and telecommunications & internet - all forming part of the employee's CTC
• Mental and physical well-being benefits
• Learning and Development benefit
• Generous leave
• Avenues for engagement and recognition

Compensation: Competitive and commensurate with the individual's credentials, experience, and previous pay scale.

All contracting arrangements will be made through EAII Advisors Private Limited. EAII is an equal opportunity employer. Employment at EAII is based solely on an individual's merit and qualifications directly related to professional competence. EAII does not discriminate against any employee or applicant because of race, caste, creed, colour, religion, gender, origin, disability, marital status, or any other basis protected by law.