Executive Assistant, Assistant Manager

State Street; Mumbai City; On-site; INR 4,000,000 - 7,000,000; Full time

Job summary

State Street is seeking an experienced Executive Assistant in Mumbai to provide proactive support to senior executives. The role involves managing complex calendars, coordinating high-priority meetings, and handling confidential information with discretion.

You will collaborate with multiple regions and business lines, ensuring seamless coordination and professional interactions with clients, regulators, and partners.

Qualifications

• 10+ years of experience supporting C-suite or senior executives.
• Strong MS Office skills: proficient in Teams and Zoom.
• Highly organized with the ability to manage competing priorities.
• Excellent communication and interpersonal skills.
• Ability to work independently under pressure.
• Polished, professional presence with a solution-oriented mindset.
• Strong collaboration and teamwork skills.
• Demonstrates a proactive, go-getter mindset with strong problem-solving abilities and a results-oriented approach.

Responsibilities

• Provide administrative and calendar support to senior executives.
• Manage confidential information with discretion and professionalism.
• Coordinate executive calendars and high-priority meetings with stakeholders.
• Review and prioritize incoming documents and communications.
• Oversee senior management visits, client engagements, and external interactions.
• Ensure compliance and manage operational and reputational risks.
• Coordinate meeting logistics, agendas, presentations, and minutes.
• Arrange complex domestic and international travel with detailed itineraries.
• Manage expenses across multiple processes.
• Collaborate with Executive Assistants across the organization.
• Interact with HR, Finance, IT, and Security to support needs.
• Support a collaborative and high-performing team culture.

Skills

Executive support

Calendar management

Travel arrangements

Expense management

Communication

Interpersonal skills

Team collaboration

Problem solving

Tools

MS Office

Teams

Zoom

Job description

Job Description

Who are we looking for

The Executive Assistant role is a highly visible, fast-paced, and rewarding position. The successful candidate will be a proactive and reliable team player with strong judgment and the ability to work independently. They will be adept at managing multiple priorities, meeting deadlines, and navigating a dynamic environment while providing seamless support to multiple executives.

What you will be responsible for

• Provide comprehensive administrative and calendar support to senior executives.


• Manage highly confidential information with discretion and professionalism.


• Exercise discretion and judgment with respect to matters of significance and work collaboratively with others across multiple business lines and regions.


• Provide end-to-end management of executive calendars, coordinating complex, high-priority meetings with senior internal leaders and external stakeholders, including clients, regulators, and vendor partners.


• Review, prioritize, and disseminate incoming documents and communications in a timely and accurate manner.


• Manage senior management visits, client engagements, and external stakeholder interactions, ensuring seamless coordination and professionalism.


• Adhere to all compliance requirements and proactively identify, mitigate, and manage operational and reputational risks in line with role responsibilities.


• Coordinate end-to-end meeting logistics, including preparation of agendas, presentation materials, handouts, and accurate minute-taking.


• Organize meetings and events, managing logistics such as venue bookings and catering arrangements.


• Administer complex domestic and international travel arrangements, developing detailed itineraries covering meetings, timings, locations, and air, train, and ground transportation.


• Manage expense administration including maintaining documentation and submitting expenses across multiple expense processes in line with policy.


• Partner closely with Executive Assistants across the organization to ensure alignment, coverage, and best practices.


• Interact effectively with senior leaders and internal teams including HR, Finance, IT, and Security to support business needs.


• Champion a collaborative, inclusive, and high-performing team culture.

Education & Preferred Qualifications

• 10+ years of experience supporting C-suite or senior executives


• Strong MS Office skills: proficient in Teams and Zoom


• Highly organized with the ability to manage competing priorities


• Excellent communication and interpersonal skills


• Ability to work independently under pressure


• Polished, professional presence with a solution-oriented mindset


• Strong collaboration and teamwork skills


• Demonstrates a proactive, go-getter mindset with strong problem-solving abilities and a results-oriented approach.

About State Street

Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.

We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you’ll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.

As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.

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