Executive Assistant (12 months contract)

Docusign; Bengaluru; Hybrid; INR 900,000 - 1,500,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Docusign in Bengaluru seeks a strategic and proactive Executive Assistant to support our India Site Leader and GVP of Product Development. You will manage calendars, coordinate travel, meetings, and top‑priority initiatives with confidentiality and high EQ.

The role spans day‑to‑day operations and external partner engagement. The position requires 3+ years of EA experience supporting VP‑level executives, a Bachelor’s degree, and the ability to thrive in a fast‑paced tech environment.

Qualifications

• 3+ years of administrative assistant work supporting VP-level executives or higher.
• Bachelor’s degree or equivalent experience.
• Experience supporting multiple executives in a technology environment is a plus.

Responsibilities

• Manage calendars, prepare meeting materials, presentations and other collateral.
• Arrange international and domestic travel and meetings.
• Attend and participate in staff and other meetings to understand the Sign function and broader business.”
• Plan and lead small-to-medium projects like staff meeting agendas and follow-up items.
• Coordinate with HR/talent to support hiring plans and office space planning.
• Interface with field and customer support to triage product/customer issues and ensure timely resolution.

Skills

Executive support at VP level

Calendar management

Travel coordination

Education

Bachelor’s degree or equivalent experience

Tools

Google apps

Zoom

Concur

Microsoft Office

Job description

Company Overview

Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people’s lives. With intelligent agreement management, Docusign unleashes business‑critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign’s Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e‑signature and contract lifecycle management (CLM).

Company Overview

Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people’s lives. With intelligent agreement management, Docusign unleashes business‑critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign’s Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e‑signature and contract lifecycle management (CLM).

What you’ll do

We are looking for a strategic, proactive, organized, conscientious, flexible, and people‑driven Executive Assistant, to support our India Site Leader and GVP of Product Development, and broader organization. You will assume a wide range of internal, day‑to‑day responsibilities as well as external customer and partner facing tasks, all of which will require coordination, prioritization, confidentiality, and a high EQ. Using your exceptional strategic and critical thinking skills, as well as your focused multitasking capabilities, you will effectively and independently help to manage the executive’s time, while proactively future‑planning, in order to make the team as efficient as possible and ensure smooth day‑to‑day business operations for the broader organization.

Responsibility

• Perform administrative tasks such as managing calendars and preparing meeting materials, presentations, and other collateral
• Arrange international and domestic travel and more
• Attend and participate in staff meetings, and other business meetings, as needed, to build an understanding of the 'Sign' function, the Docusign Agreement Cloud and the Business in general, in order to more effectively and proactively manage priorities
• Plan for, implement, and take on small-to-medium-sized projects such as owning staff meeting agendas, content, and follow‑up items
• Liaise with program management and talent acquisition to track and execute against hiring plans; space and business planning
• Interface with the field and customer support teams to effectively triage and delegate incoming product and customer issues to ensure effective and timely resolution
• Arrange and coordinate medium-to-large onsite/offsite/virtual meetings, liaising with other departments as needed for event execution support, while helping to drive agenda, content, speakers, and follow‑up items
• Arrange and coordinate logistics for customer meetings, conferences, and other events as necessary including both internal and external participants
• Conduct new vendor and purchasing requests, as needed, following through to ensure prompt processing, approvals, and payments
• Build and maintain cross‑functional and cross‑company relationships and leverage such relationships to execute all tasks efficiently and with the best interest of the department, company, and customers in mind
• Act as back‑up to other Executive and Administrative Assistants in the Product Development organization as needed
• Perform other administrative related functions, delegated, or assigned
• Support additional site‑related HR operations until entity setup, including onboarding, offboarding, employee programs, recruitment processes, and legal compliance
• Oversee day‑to‑day office operations, including facilities management, supplies inventory, and vendor management
• Coordinate office maintenance and repairs, liaising with building management as necessary
• Maintain office policies and procedures, ensuring a safe and efficient work environment
• Plan and coordinate office events, team‑building activities, and employee recognition initiatives
• Handle office budgets and expenses

Hybrid:

Employee divides their time between in‑office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in‑office expectation). Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position’s job designation depending on business needs and as permitted by local law.

What you bring

Basic

• 3+ years of administrative assistant work supporting VP‑level executives or higher
• Bachelor’s degree or equivalent experience

Preferred

• 5+ years of experience assisting multiple executives in a Technology or R&D department
• Proven experience as an Executive Assistant, HR Coordinator, or similar role, preferably in a fast‑paced environment
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively
• Thrive in an unstructured environment with minimal direction
• Able to handle multiple executives with different working styles

Experience Working At a Rapidly Growing Company

• Experience and demonstrated success managing multiple priorities while working in remote environments and/or with remote executives
• Strong computer and software skills (Google apps, Zoom, Concur, Microsoft Outlook, Word, Excel, and PowerPoint)
• Excellent organization, attention to detail and able to context switch between tasks and topics
• High level of integrity
• Excellent interpersonal skills
• Passion, adaptability, and ability to navigate ambiguity and take action accordingly

Life at Docusign

Docusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what’s right, every day. At Docusign, everything is equal.

We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you’ll be loved by us, our customers, and the world in which we live.

Accommodation

Docusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at [e-mail].

If you experience any issues, concerns, or technical difficulties during the application process please get in touch with our Talent organization at [e-mail] for assistance.