Executive Assistant

allstate; Pune District; Presencial; INR 900.000 - 1.500.000; Jornada completa

Descripción de la vacante

Allstate is seeking an Executive Operations Specialist in Pune to support senior leadership with proactive, technology-driven operations. You will leverage Microsoft 365 tools and AI capabilities to create executive-ready communications, summaries, and materials for leadership reviews.

In this role you will manage complex calendars, coordinate executive visits, and drive cross-functional initiatives across geographies with discretion and independence.

Formación

• 5+ years supporting senior leaders or business operations.
• Expert in Microsoft Office 365 and Outlook for creating reports and presentations.
• Experience using AI productivity tools like Copilot.
• Excellent written and verbal communication.
• Strong organizational and project coordination skills with minimal supervision.
• Ability to learn quickly and handle confidential information.

Responsabilidades

• Partner with senior leaders to manage priorities, schedules, and reviews.
• Prepare executive-ready agendas, briefs, and meeting materials.
• Coordinate leadership meetings and track action items.
• Plan executive visits and onsite events across India.
• Support special projects and cross-functional initiatives.

Conocimientos

Executive support

Communication

Organization

Project coordination

Independence

Discretion

Herramientas

Microsoft Office 365

Outlook

Microsoft Copilot

Teams

PowerPoint

Descripción del empleo

At Allstate, great things happen when our people work together to protect families and their belongings from life’s uncertainties. And for more than 90 years, our innovative drive has kept us a step ahead of our customers’ evolving needs. From advocating for seat belts, air bags and graduated driving laws, to being an industry leader in pricing sophistication, telematics, and, more recently, device and identity protection.

Job Description

We are seeking a highly capable, proactive, and technology-savvy Executive Operations Specialist to support senior leadership within the India organization. This role goes beyond traditional administrative support and requires an individual who can operate independently, learn the business quickly, and serve as a trusted partner to leadership.
The ideal candidate is an exceptional organizer, strong communicator, and rapid learner who can anticipate needs, manage competing priorities, and leverage AI and productivity tools to improve efficiency. This individual will help coordinate executive visits, support strategic initiatives, manage leadership operations, and create executive-ready communications and materials with limited guidance.

Key Responsibilities

Executive and Leadership Support

• Partner directly with senior leaders to manage priorities, schedules, business reviews, and strategic activities.
• Prepare executive-ready agendas, presentations, briefing documents, and meeting materials with minimal direction.
• Coordinate leadership meetings, document decisions, track action items, and drive follow-through.
• Anticipate leadership needs and proactively identify solutions before issues arise.

Executive Visit and Event Coordination

• Lead planning and execution of executive visits to India, including onsite events, site tours, stakeholder meetings, and leadership sessions.
• Develop comprehensive visit agendas, logistics plans, attendee schedules, briefing materials, and follow-up actions.
• Coordinate meetings between visiting leaders and local teams, ensuring the right content, participants, and objectives are aligned.
• Create a seamless experience for executives and guests from planning through completion.

Business Operations and Project Coordination

• Support special projects, sourcing discussions, and strategic initiatives assigned by leadership.
• Learn business operations, organizational priorities, and sourcing strategies to provide increasingly independent support.
• Coordinate cross-functional activities across teams and geographies.
• Monitor progress against commitments, manage action item follow-up, and escalating risks when appropriate.

AI and Digital Productivity

• Leverage Microsoft 365, Copilot, and other approved productivity tools to create presentations, meeting summaries, communications, agendas, and business documents.
• Use AI tools responsibly to improve efficiency, summarize information, structure content, and accelerate recurring work.

Communication and Stakeholder Management

• Interface confidently with senior leaders, business partners, executive assistants, and visiting stakeholders across regions.
• Draft professional communications and executive correspondence with appropriate tone, clarity, and discretion.
• Handle sensitive and confidential information with the highest level of professionalism.

Required Qualifications

• 5+ years of experience supporting senior leaders, executives, or business operations teams.
• Strong proficiency with Microsoft Office and Microsoft 365 tools, including Outlook, PowerPoint, Word, Excel, Teams, and OneNote.
• Practical experience using AI tools such as Microsoft Copilot or similar productivity technologies.
• Exceptional written and verbal communication skills.
• Strong organizational and project coordination skills with the ability to manage multiple priorities at once.
• Demonstrated ability to work independently with minimal supervision and limited hand-holding.
• Strong judgment, discretion, professionalism, and ability to maintain confidentiality.
• Proven ability to learn new business concepts quickly and apply that knowledge to daily work.

Preferred Qualifications

• Experience supporting senior executives in a global organization.
• Experience coordinating executive visits, leadership forums, onsite events, or large-scale business meetings.
• Exposure to insurance, operations, sourcing, shared services, or global capability center environments.
• Experience creating executive presentations, agendas, briefing documents, meeting summaries, and leadership communications.
• Familiarity with project management practices, action tracking, and collaboration tools.

Primary Skills

Business Meetings, Collaboration, Communication, Detail-Oriented, Executive Assistance, Executive Leadership, Executive Presentations, Microsoft Copilot, Office Administration, Problem Solving, Project Coordination, Project Management, Stakeholder Meetings

About Allstate

The Allstate Corporation is one of the largest publicly held insurance providers in the United States. Ranked No. 84 in the 2023 Fortune 500 list of the largest United States corporations by total revenue, The Allstate Corporation owns and operates 18 companies in the United States, Canada, Northern Ireland, and India. Allstate India Private Limited, also known as Allstate India, is a subsidiary of The Allstate Corporation. The India talent center was set up in 2012 and operates under the corporation's Good Hands promise. As it innovates operations and technology, Allstate India has evolved beyond its technology functions to be the critical strategic business services arm of the corporation. With offices in Bengaluru and Pune, the company offers expertise to the parent organization’s business areas including technology and innovation, accounting and imaging services, policy administration, transformation solution design and support services, transformation of property liability service design, global operations and integration, and training and transition.

Learn more about Allstate India here.