Executive Assistant

BDO in India; Mumbai; On-site; INR 6,00,000 - 8,00,000; Full time

Job summary

A leading professional services organization in Mumbai is seeking an experienced Executive Assistant to provide high-level administrative support to senior management. Key responsibilities include managing calendars, making travel arrangements, and assisting with business operations. Candidates should have a Bachelor's degree and 3-4 years of relevant experience. Strong proficiency in Microsoft Office and excellent communication skills are essential.

Qualifications

• 3-4 years of experience in an administrative or executive assistant role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.

Responsibilities

• Manage day-to-day calendar management, fixing appointments, travel bookings.
• Assist in handling billing and invoices.
• Plan and coordinate meetings, making agendas & MOM.

Skills

Organizational skills

Time management

Microsoft Office Suite

Communication skills

Education

Bachelor's degree in Business Administration

Job description

About Company:

BDO is a leading professional services organisation and are global leaders of the mid–tier, operating in more than 165 countries. Our firms across the organisation cooperate closely and comply with consistent operating principles and quality standards.

We endeavor to deliver truly exceptional client service through a tailored solutions approach, while partnering with our employees and clients globally. It is the dedication and commitment to our clients that helps us deliver a distinctively different value proposition

BDO in India offers Assurance, Tax, Advisory, Business Services & Outsourcing and Digital Services for both domestic and international clients across a range of industries. We take pride in offering our service portfolio built on the back of a rich blend of experience and expertise, bringing to fore a work culture that is both client – centric and knowledge driven.

We believe in quality underpinning all that we do and our strategic focus on increasingly using technology to deliver our services compliments our vision. Bringing innovative thinking to a digitally evolving market is helping us reinstate and better offer our long-standing promise of delivering quality driven by value and up to date thinking.

Job Summary:

The Executive Assistant will provide high-level administrative support to the senior management team at BDO India. This role requires an individual who is highly organized, proactive, and capable of managing multiple tasks with a high level of efficiency. The successful candidate will be responsible for handling day-to-day operations, including calendar management, travel arrangements, meeting coordination, and assisting with business operations such as billing, invoicing, etc.

Roles & Responsibilities:

• Manage day to day calendar management, fixing appointments, travel bookings.
• Assisting in all areas of the business- handling billing, invoices, some experience, or knowledge on tax filing.
• Planning, coordination, making agendas & MOM for meetings.
• Read and route incoming mail, prepare outgoing mail, including e-mail, answer, and screen telephone calls, arrange conference calls as & when required.
• Coordinate with entire business teams for arranging review meetings, business plan discussion, collect required data and prepare presentations for Meetings as & when required.
• Screen and direct phone calls.
• Scheduling meetings and appointments
• Make travel arrangements.
• Take dictation and minutes.

Qualifications:

• A Bachelor's degree in Business Administration, Management, or a related field (preferred).
• 3-4 years of experience in an administrative or executive assistant role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Familiarity with business travel arrangements and calendar management.
• High level of confidentiality and discretion.