Executive Assistant

Sanjay Electricals; Kolkata; On-site; INR 4,00,000 - 8,00,000; Full time

Job summary

A reputed electrical company in Kolkata is seeking an experienced Executive Assistant to provide high-level administrative support to the Director. The role involves managing schedules, coordinating communications, and assisting in strategic tasks. Candidates should have a degree in Business Administration and 2-5 years of relevant experience. Strong organizational and communication skills are essential. This position offers a dynamic work environment with multiple priorities.

Qualifications

• 2-5 years of experience as Executive Assistant or similar role.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent time management and organizational skills.

Responsibilities

• Manage the Director's calendar and schedule meetings.
• Coordinate communications with internal and external stakeholders.
• Assist in organizing board meetings and corporate events.

Skills

Organizational skills

Communication skills

Time management

MS Office proficiency

Discretion

Education

Graduate / Postgraduate in Business Administration or related field

Job description

Job Summary

The Executive Assistant will provide high-level administrative, secretarial, and operational support to the Director. This role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. The EA will act as the point of contact between the Director and internal/external stakeholders, ensuring smooth coordination and communication.

Key Responsibilities

• Administrative Support
  • Manage the Director's calendar, schedule meetings, appointments, and travel arrangements.
  • Organize and prepare documents, presentations, and reports for meetings.
  • Draft, review, and proofread correspondence and official communications.
  • Maintain filing systems (electronic & physical) and ensure easy retrieval of information.
• Coordination & Communication
  • Act as the first point of contact for internal and external communications addressed to the Director.
  • Coordinate with department heads, staff, and external stakeholders on behalf of the Director.
  • Ensure timely dissemination of information and follow-up on pending tasks.
• Meeting & Event Management
  • Prepare agendas, minutes, and action points for meetings.
  • Assist in organizing board meetings, reviews, and corporate events.
  • Track progress on follow-ups and ensure accountability across departments.
• Confidential & Strategic Support
  • Handle sensitive information with absolute confidentiality.
  • Support in analysing data, preparing business presentations, and compiling MIS reports.
  • Assist the Director in project management and special assignments.
• Operational Assistance
  • Monitor and manage office supplies, budgets, and expense reports for the Director's office.
  • Coordinate travel itineraries, visa arrangements, and logistics.
  • Provide personal assistance to the Director as required.

Qualifications & Skills

• Graduate / Postgraduate in Business Administration, Management, or related field.
• 2-5 years of experience as Executive Assistant / Personal Assistant / Secretary to Senior Leadership.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong written & verbal communication skills.
• Excellent time management, organizational and multitasking abilities.
• High level of discretion, professionalism, and integrity.
• Ability to work independently and under pressure.

Key Competencies

• Strong interpersonal & coordination skills.
• Analytical mind set with problem-solving ability.
• Attention to detail and accuracy.
• Flexibility and adaptability.
• Proactive approach with a sense of ownership.