Executive Assistant

iDream Education; Gurugram District; On-site; INR 1,800,000 - 2,600,000; Full time

Job summary

iDream Education is seeking a Chief of Staff-like role to become the operational backbone of the Founders’ Office in Gurugram. You will own follow-throughs, prep briefing notes, and ensure decisions are delivered with high discretion and accuracy.

Based in Gurugram and on-site, you will coordinate with Content, Product, Growth, Implementation, and Finance, driving multiple workstreams while applying AI tools for faster, smarter outcomes.

Qualifications

• Graduate or postgraduate in any discipline; a strong track record of managing complexity can substitute for a specific degree.
• 2–6 years in a role that required managing complexity, cross-functional work, and delivering outcomes.
• Experience in EdTech, development sector, or mission-driven B2B/B2G environments is a strong advantage.
• Based in Gurugram (Sector-32); full-time on-site presence required.
• Exceptional written and verbal communication in English.
• Research and analytical ability; able to find, synthesize, and present information quickly.
• Organisational rigour; use Notion, Sheets, Slack to track decisions.
• Project management: hold multiple workstreams and drive to completion.
• High discretion handling sensitive information.
• AI fluency; proficient with LLMs and AI productivity tools.
• Calm, solutions-first temperament when things move fast.

Responsibilities

• Execution layer behind founders' decisions; track action items and follow up with teams.
• Manage founders' calendar, travel, and scheduling; protect deep-work time.
• Prepare briefs for important meetings with government officials, CSR partners, investors or internal teams.
• External stakeholder management; handle correspondence and follow-ups with discretion.
• Own quick-turnaround research; summarize sector trends and opportunities.
• Synthesize qualitative and basic quantitative data into briefing memos and matrices.
• Coordinate across Content, Product, Growth, Implementation, Finance as a trusted connector.
• Lead high-priority projects and confidential documentation with rigour.
• Apply AI tools to improve how the Founders’ Office operates and speeds up decisions.
• Maintain accountability rhythm across teams; ensure decisions are not lost.

Skills

Executive support

Relationship management

Communication skills

Research & analysis

Notion

Sheets

Slack

AI productivity tools

Discretion

Calm temperament

Education

Graduation/Post Graduation

Tools

Notion

Sheets

Slack

Job description

Experience: 2–6 years of direct & relevant experience

Industry Preference: EdTech, Education SaaS, Social Impact, Development Sector, or Purpose-led B2B/B2G organizations

1. About iDream Education

Belief: We believe that access to learning and growth is a fundamental right, and that learning in its truest sense is the joyful unfolding of a being’s fullest potential — in all dimensions of life.

Mission: To deliver solutions and experiences that facilitate access to learning and growth for everyone, irrespective of their languages, geographies, abilities, curricula, age groups, learning styles, and socio-economic status.

iPrep by iDream Education is a Learning Platform that runs both offline & online, is bilingual and works on all major hardware devices and operating systems. iPrep delivers curriculum-aligned digital learning for classes 1st to 12th in English, Hindi, and Regional language mediums for universal reach and learning use as:

• iPrep Digital Library for Tablets/Notebooks based Smart ICT Labs
• iPrep PAL for Personalised Adaptive Learning
• iPrep Tablets for Preloaded Learning Devices with Monitoring
• iPrep App for a one-stop learning platform across Android, iOS, and Web

Through iPrep, iDream Education empowers teachers and students, both in schools and at home to Learn Unlimited.

iDream Education is looking for someone who becomes the operational backbone of the Founders’ Office. This is not a passive support role. You will sit at the centre of the organisation — close to every strategic conversation, every key decision, and every important relationship. Your job is to make the founders more effective: by owning follow-throughs they shouldn’t have to chase, by walking into meetings with the research already done, by ensuring that what gets decided actually gets delivered.

If you are energised by context-switching, thrive on getting things across the finish line, and want a compressed, high-exposure learning curve inside a mission-driven EdTech organisation — this role is built for you.

Founder Bandwidth & Follow-Through

Execution Layer: Be the execution layer behind decisions made by the founders — track action items emerging from meetings, follow up with internal teams on deliverables, and close the loop so the founders don’t have to.

Calendar & Logistics Strategy: Manage the operational logistics around the founders’ time — travel, scheduling, prioritisation of tasks, and coordination across internal and external stakeholders. Protect their deep-work time without creating bottlenecks.

Meeting & Stakeholder Preparation

Briefing & Preparation: Ensure the founders walk into every important meeting — whether with a government official, CSR partner, investor, or internal team — fully prepared. Build crisp briefing notes and anticipate questions before they arise.

External Stakeholder Management: Manage correspondence and follow-through with external stakeholders including government partners, CSR funders, and investors — representing the Founders’ Office with discretion and polish.

Quick-Turnaround Research: Own research requests end-to-end — prospect profiling, competitor mapping, sector trends, grant or partnership opportunities. Find the signal in the noise and present it crisply so the founders can make informed decisions fast.

Synthesis & Analysis: Combine qualitative research with basic quantitative analysis to produce outputs the founders can act on — briefing documents, comparison matrices, market snapshots, or decision memos.

Cross-Functional Coordination

Trusted Connector: Serve as a connector across Content, Product, Growth, Implementation, and Finance — ensuring that founder-led priorities are understood, resourced, and moving. You are not a messenger; you are an owner of outcomes.

Accountability Rhythm: Own the rhythm of accountability across teams — tracking action items, following up on deliverables, and ensuring nothing that was decided gets lost between meetings.

Special Projects & Strategic Support

High-Priority Projects: Take on time-bound projects that fall outside any single team’s mandate — a new partnership pitch, an organisational planning exercise, an impact report, or a board presentation. Bring structure to ambiguity and deliver without needing hand-holding.

Confidential Documentation: Handle sensitive information and documentation with absolute discretion; manage expense tracking, vendor coordination, and administrative projects with the same rigour as strategic tasks.

AI-Augmented Working: Champion continuous experimentation with AI tools (ChatGPT, Claude, Gemini, or equivalent) to improve how the Founders’ Office operates, how information flows, and how decisions get made faster and better. Use AI as a daily working layer, not an occasional experiment.

4. Qualifications & Experience

Education: Graduate or Postgraduate in any discipline. A strong track record of managing complexity and delivering outcomes can substitute for a specific degree.

Experience: 2–6 years in a role that required managing complexity, working across functions, and delivering outcomes without always having authority. Backgrounds in consulting, EdTech operations, strategy roles, social sector programme management, or high-growth startups are particularly relevant.

Sector Context: Experience in EdTech, the Development sector, or mission-driven B2B/B2G environments is a strong advantage. Familiarity with how government, NGO, or CSR partnerships work in India will set you apart.

Other Requirements: Based in Gurugram (Sector-32); full-time on-site presence required. Occasional travel to project sites and partner meetings.

Exceptional written and verbal communication in English — comfortable drafting a briefing note, a founder email, or a slide deck, and knowing which one the moment calls for

Research and analytical ability — strong instinct for finding, synthesising, and presenting information quickly; comfortable with both qualitative research and basic quantitative analysis

Organisational rigour — you run on systems; use tools (Notion, Sheets, Slack, or whatever works) to make sure nothing falls through the cracks; the person who remembers what was decided three meetings ago

Project management — ability to hold multiple workstreams simultaneously, structure ambiguous problems, and drive them to completion without hand-holding

High discretion and sound judgment in handling sensitive and confidential information

AI fluency — proficient in using LLMs and AI productivity tools (ChatGPT, Claude, Gemini, or similar) as a daily working layer for research, drafting, and synthesis

A calm, solutions-first temperament — energised by variety, grounded enough to stay reliable when things move fast

6. What We’re Looking For — Values & Culture Fit

Integrity: You handle sensitive information without being asked twice. Confidentiality is a default, not a reminder. Working close to leadership is a privilege you treat with full seriousness.

Impact: You are genuinely excited about the mission — taking the best of digital learning to every corner of rural Bharat. A well-run Founders’ Office translates directly into a better-run organisation, and a better-run organisation serves learners better.

Excellence: You read the room, figure out what needs to happen, and make it happen — often before being asked. You notice the briefing note that’s a paragraph too long, the scheduling conflict that was avoidable, the follow-up that didn’t land.

Collaboration: You work across functions with ease — knowing when to push, when to wait, and how to get things done through people you don’t directly manage. You are comfortable with ambiguity and grounded enough to stay reliable when things move fast.

Joy: You bring lightness to a demanding role. High standards don’t mean high stress — you hold both together, and that makes the people around you better.

7. Why Join Us

This role offers one of the most compressed and high-exposure learning environments available in the Indian EdTech and social impact space. You will sit inside the decision-making core of a growing, purpose-driven organisation, work directly with its founders, and see — and contribute to — everything that matters.

What you do with that exposure is up to you — this role has a natural growth path into broader Chief of Staff or operations leadership responsibilities as you build context and trust with the founders.