Executive Assistant

VML Enterprise Solutions; Dadri; On-site; INR 3,000,000 - 4,500,000; Full time

Job summary

WPP Enterprise Solutions is seeking an experienced executive assistant to support C‑Suite level leadership in a fast-paced multinational environment. You will manage complex calendars across multiple time zones, coordinate meetings with board and clients, and handle confidential communications with discretion.

The role requires 7–8+ years of experience in senior leadership support, an MBA in HR & Marketing, and strong organizational skills.

Qualifications

• 7–8+ years of experience supporting C-Suite executives, CXOs, Managing Directors, or senior leadership.
• MBA in HR & Marketing or equivalent postgraduate qualification.
• Excellent organizational, calendar, time-management, and multitasking skills.
• Strong stakeholder, client relationship, written, and verbal communication skills.
• High level of professional maturity, discretion, confidentiality, and integrity.

Responsibilities

• Manage complex, high-volume calendars across multiple time zones.
• Prioritize and coordinate leadership, board, client, and stakeholder meetings.
• Manage executive inboxes and confidential correspondence.
• Draft, review, and coordinate sensitive communications.
• Organize leadership offsites, town halls, board meetings, conferences, webinars, podcasts, training, and global visits.
• Coordinate venues, catering, technology, travel/logistics, and guest management.
• Liaise between senior leadership, global teams, clients, and cross-functional departments.
• Track deliverables and ensure timely execution across teams.
• Support virtual and remote working environments.
• Promote effective use of digital collaboration tools and cybersecurity best practices.

Skills

Executive support

Calendar management

Stakeholder management

Multitasking

Communication

Global coordination

Strategic thinking

Discretion/confidentiality

Education

MBA in HR & Marketing

Tools

MS Office Suite

Slack

Microsoft Teams

Zoom

Webex

Trello

SharePoint

Concur

Job description

Who We Are

WPP Enterprise Solutions designs, builds, and operates the growth systems that competitive businesses rely on. In a world where Al is reshaping how companies drive growth, we lead clients in business transformation and marketing modernization, connecting strategy directly to execution. Our 12,000 experts in engineering and platforms, commerce, consulting, content transformation, CRM, and CX work within a unified global operating unit across 40+ markets. WPP Enterprise Solutions works alongside best-in-class partners including Adobe, AWS, Braze, Google, Microsoft, Salesforce, and Shopify, as well as innovators in AI, to deliver growth solutions tailored to the needs of our clients’ businesses. VML, part of WPP, supports WPP Enterprise Solutions by helping brands activate transformation through creativity and experience.

Who We Are

WPP Enterprise Solutions designs, builds, and operates the growth systems that competitive businesses rely on. In a world where Al is reshaping how companies drive growth, we lead clients in business transformation and marketing modernization, connecting strategy directly to execution. Our 12,000 experts in engineering and platforms, commerce, consulting, content transformation, CRM, and CX work within a unified global operating unit across 40+ markets. WPP Enterprise Solutions works alongside best-in-class partners including Adobe, AWS, Braze, Google, Microsoft, Salesforce, and Shopify, as well as innovators in AI, to deliver growth solutions tailored to the needs of our clients’ businesses. VML, part of WPP, supports WPP Enterprise Solutions by helping brands activate transformation through creativity and experience.

The opportunity

• Support C-Suite executives, CXOs, Managing Directors, and senior leadership.
• Act as a trusted strategic partner, anticipating executive needs and proactively resolving issues.
• Manage executive offices and ensure smooth day-to-day operations.
• Support sector strategy, cross-market initiatives, and global leadership activities.
• Work in a fast-paced, high-performance multinational/corporate environment.

What you’ll be doing

• Manage complex, high-volume calendars across multiple time zones.
• Prioritize and coordinate leadership, board, client, and stakeholder meetings.
• Manage executive inboxes and confidential correspondence.
• Draft, review, and coordinate sensitive communications.
• Organize leadership offsites, town halls, board meetings, conferences, webinars, podcasts, training, and global visits.
• Coordinate venues, catering, technology, travel/logistics, and guest management.
• Liaise between senior leadership, global teams, clients, and cross-functional departments.
• Track deliverables and ensure timely execution across teams.
• Support virtual and remote working environments.
• Promote effective use of digital collaboration tools and cybersecurity best practices.

What we want from you

• 7–8+ years of experience supporting C-Suite executives, CXOs, Managing Directors, or senior leadership.
• Experience in multinational, corporate, consulting, professional services, or large enterprise environments.
• MBA in HR & Marketing or an equivalent postgraduate qualification.
• Excellent organizational, calendar, time-management, and multitasking skills.
• Strong stakeholder, client relationship, written, and verbal communication skills.
• High level of professional maturity, discretion, confidentiality, and integrity.
• Strong strategic thinking, problem-solving, and proactive execution skills.
• Ability to work independently and effectively under pressure.
• Global coordination skills with strong cultural awareness.
• Ability to anticipate requirements and operate as a strategic enabler for leadership.

If you know some of this even better

• MS Office Suite
• Slack
• Microsoft Teams
• Zoom
• Webex
• Trello
• SharePoint
• Concur
• Other executive productivity and collaboration platforms
• Digital workplace and remote-work tools
• Cybersecurity best practices
• Experience coordinating global teams, international stakeholders, and multiple time zones
• Experience supporting board meetings, executive offsites, client engagements, and leadership events

What we can offer you

Alongside the opportunity to work with some of the most exciting brands around the world, we’ll also prioritise your career development and help you grow your skills. We’ll empower you to make a difference, allow you to be yourself, and respect who you are.

Our culture thrives on our core values, designed for impact-driven individuals: Heart, Brains and Courage.

We lead with Heart, fostering empathy and trust where genuine connections and human-centric work flourish.

We empower your Brains for innovation, valuing relentless curiosity and collaborative intelligence to solve complex challenges.

And we champion Courage, inspiring you to speak up, embrace experimentation, and advocate for bold solutions that push our thinking to be better than yesterday.

About WPP

WPP is the trusted growth partner for the world’s leading brands. With exceptional talent, trusted data and intelligence and world-class partnerships – all united by our agentic marketing platform, WPP Open – we help clients navigate change, capture opportunity and deliver transformational growth. For more information, visit WPP.com.

WPP (VML/WPP Enterprise Solutions) is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.