Executive Assistant

Okta; Bengaluru; On-site; INR 800,000 - 1,200,000; Full time

Benefits offered by this job

Well-being support

Social impact initiatives

Talent development opportunities

Job summary

Okta in Bengaluru is seeking a Technology Engineering Executive Assistant to provide high-level administrative support to our Engineering leadership team. This role requires a professional who can confidently manage complex calendars, coordinate international travel, and drive impactful engineering projects.

The ideal candidate has a minimum of 5 years’ experience supporting VPs in engineering, outstanding communication skills, and the ability to manage logistics across multiple time zones. Join our vibrant team and contribute to our mission!

Qualifications

• Minimum 5 years of experience supporting VP’s within an engineering organization.
• Outstanding time management skills and attention to detail.
• Excellent verbal and written communication skills.

Responsibilities

• Manage and maintain multiple complex calendars.
• Coordinate international travel.
• Drive projects that have a direct impact on the Engineering Team.

Skills

Calendar management

International travel coordination

Project delivery

Communication skills

Time management

Confidentiality

Tools

GSuite

Box

WorkDay

Slack

Job description

Secure Every Identity, from AI to Human

Identity is the key to unlocking the potential of AI. Okta secures AI by building the trusted, neutral infrastructure that enables organizations to safely embrace this new era. This work requires a relentless drive to solve complex challenges with real‑world stakes. We are looking for builders and owners who operate with speed and urgency and execute with excellence.

This is an opportunity to do career‑defining work. We're all in on this mission. If you are too, let's talk.

Position Description

The Technology Engineering Executive Assistant (EA) will focus on providing a wide array of administrative support to leaders within our India site. Our team is in rapid‑growth mode and the right candidate will be professional, tenacious, innovative and motivated! This role will have the ability to work cross‑functionally across the company while also working with some of our external partners. The EA must be confident, detail oriented, and have the ability to proactively stay steps ahead of the team. In addition, the ideal candidate will remain flexible and be well versed in managing multiple time zones. This role will be based onsite in Bengaluru and will report into the VP, Engineering.

What you will be doing:

• Manage and maintain multiple complex calendars
• Coordinate international travel
• Organize team events, socials, offsite meetings, etc
• Work closely with our HQ Eng and Admin teams
• Process expense reports
• Maintain trusting relationships with customers, prospects, team and contacts
• Coordinate logistics for international and local visitors
• Drive projects that have a direct impact on the Engineering Team and/or local Site

What you will bring to the role:

• Minimum 5 years of experience supporting VP’s within an engineering organization
• Ability to interact in a professional manner with customers, prospects and internal teams
• Proven experience delivering projects on time, within scope and within budget
• Expert knowledge of GSuite, Box, WorkDay, and Slack
• Experience with web‑based scheduling and collaboration tools
• Experience managing complex schedules and logistics across global time zones
• Outstanding time management skills and attention to detail
• Ability to quickly learn new tools and technologies; interest and experience in using technology to improve work efficiency
• Ability to maintain complete confidentiality on all business matters
• Ability to effectively communicate and collaborate with a diverse range of people and job functions
• Excellent verbal and written communication skills
• Ability to remain energetic and positive in a fast paced environment
• Excellent common sense and ability to make solid judgment calls autonomously
• Get along well with a variety of personalities; team player attitude
• Ability to prioritize multiple assignments
• Experience planning company events and managing logistics within budget
• Able to establish/maintain vendor relationships

The Okta Experience

• Supporting Your Well‑Being
• Driving Social Impact
• Developing Talent and Fostering Connection + Community

Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws.