Events Specialist, Marketing and Communications

Accion; Mumbai; Presencial; INR 700.000 - 1.100.000; Jornada completa

Descripción de la vacante

Accion is building a centralized events function within its Marketing and Communications Department. The role is based in Mumbai, India, and focuses on detailed operational execution for Accion and CFI events.

You will manage platforms, vendor contracts, speaker databases, and post-event analysis to strengthen the brand and stakeholder engagement. You will collaborate with the Communications Team and Department Leads, coordinating flags such as invitations, registrations, travel, and on-site

Formación

• 4 years of experience in events, marketing operations, administrative coordination, or a related field, ideally supporting external-facing or high-profile events.

Responsabilidades

• Maintain and continuously update an Accion event tracker containing information on the status of each project, roles and responsibilities, etc.
• Maintain and continuously update the Events Team’s central events database, with particular attention to recurring events, historical event data, and venue information.
• Manage set up and day-to-day operation of event technology platforms, including registration, invitation, and event design/branding tools, leveraging Accion’s core platforms and subscriptions.
• Draft and coordinate event invitations, messaging, and program materials in line with Accion’s brand guidelines, in partnership with the Communications Team and Department Leads.
• Manage and track event registration and payments, including customer support and fielding event-related inquiries, with particular attention to programs that may require multi-step payments and international visas.
• Manage contracting and logistics for event spaces, vendors, travel and accommodation, including sourcing and processing agreements in line with event budgets.
• Own and maintain the speaker database, tracking past and prospective speakers and supporting Department Leads in identifying and securing speakers for upcoming events.
• Organize post-event feedback loops, including distribution and collection of speaker and audience evaluations, and compilation of results for the Events Team and Department Leads.
• Support the Senior Director, Events and Department Leads with logistics coordination during the planning and budgeting phase of each event, helping to ensure dates, resources, and vendor commitments are secured on time, and coordinating internally to ensure contracts are executed in a timely fashion.
• Provide on-the-ground and remote logistical support during event delivery, including vendor liaison, speaker coordination, and troubleshooting day-of issues.
• Support distribution of post-event follow-up communications and assist with organization and archiving of event assets.
• Assist with tracking event budgets and expenses.

Conocimientos

Excellent English

Herramientas

Cvent

Brella

Luma

Descripción del empleo

About Accion

Accion is a global nonprofit on a mission to create a fair and inclusive economy for the 1.6 billion people who are failed by the global financial system. We develop and scale responsible digital financial solutions for small business owners, smallholder farmers, and women, so they can make informed decisions and improve their lives. Through targeted investment strategies, advisory solutions, and expert thought leadership, we work with local partners to develop and scale cheaper, more accessible, and customer-friendly financial solutions. Since 1961, Accion has helped build 299 financial service providers serving low-income clients in 77 countries, reaching over 500 million people. More at https://www.accion.org.

About Accion

Accion is a global nonprofit on a mission to create a fair and inclusive economy for the 1.6 billion people who are failed by the global financial system. We develop and scale responsible digital financial solutions for small business owners, smallholder farmers, and women, so they can make informed decisions and improve their lives. Through targeted investment strategies, advisory solutions, and expert thought leadership, we work with local partners to develop and scale cheaper, more accessible, and customer-friendly financial solutions. Since 1961, Accion has helped build 299 financial service providers serving low-income clients in 77 countries, reaching over 500 million people. More at https://www.accion.org.

Position Summary

Accion is establishing a dedicated Events Team within its Marketing and Communications Department to help elevate the delivery, strategic value, and consistency of events across the organization. Accion and the Center for Financial Inclusion (CFI) organize a substantial calendar of events including flagship convenings such as the Harvard Business School (HBS)-Accion Program on Strategic Leadership in Inclusive Finance, Financial Inclusion Week, the Responsible Finance Forum, and the Accion Ventures CEO Forum and Fintech for Inclusion Summit, as well as smaller standalone gatherings anchored to key industry events and internal meetings around the world. Events have historically been managed on a decentralized basis, and Accion is now investing in a centralized events function to support subject matter staff to deliver quality experiences that strengthen Accion’s brand and relationship building.

This role is responsible for the detailed operational and administrative execution that makes each Accion and CFI event run smoothly from managing event platforms and vendor contracts to maintaining the team’s events and speaker databases. The Specialist will work across a high volume of geographically diverse events, gaining broad exposure to Accion’s global work while building deep expertise in professional event operations. This position is based in Mumbai, India.

Position Responsibilities

• Maintain and continuously update an Accion event tracker containing information on the status of each project, roles and responsibilities, etc.
• Maintain and continuously update the Events Team’s central events database, with particular attention to recurring events, historical event data, and venue information.
• Manage set up and day-to-day operation of event technology platforms, including registration, invitation, and event design/branding tools, leveraging Accion’s core platforms and subscriptions.
• Draft and coordinate event invitations, messaging, and program materials in line with Accion’s brand guidelines, in partnership with the Communications Team and Department Leads.
• Manage and track event registration and payments, including customer support and fielding event-related inquiries, with particular attention to programs that may require multi-step payments and international visas.
• Manage contracting and logistics for event spaces, vendors, travel and accommodation, including sourcing and processing agreements in line with event budgets.
• Own and maintain the speaker database, tracking past and prospective speakers and supporting Department Leads in identifying and securing speakers for upcoming events.
• Organize post-event feedback loops, including distribution and collection of speaker and audience evaluations, and compilation of results for the Events Team and Department Leads.
• Support the Senior Director, Events and Department Leads with logistics coordination during the planning and budgeting phase of each event, helping to ensure dates, resources, and vendor commitments are secured on time, and coordinating internally to ensure contracts are executed in a timely fashion.
• Provide on-the-ground and remote logistical support during event delivery, including vendor liaison, speaker coordination, and troubleshooting day-of issues.
• Support distribution of post-event follow-up communications and assist with organization and archiving of event assets.
• Assist with tracking event budgets and expenses.

Position Qualifications

• 4 years of experience in events, marketing operations, administrative coordination, or a related field, ideally supporting external-facing or high-profile events.
• Strong organizational skills and meticulous attention to detail, with the ability to manage multiple concurrent projects and deadlines.
• Experience with event registration/invitation platforms such as Cvent, Brella, Luma, or equivalent, and comfort learning new event management tools.
• Excellent English language skills. Strong written communication skills, with experience drafting invitations, program materials, or similar audience-facing content.
• Comfort working with vendors and external partners, including contract and logistics coordination.
• Ability to work effectively across time zones and with colleagues in different regions and departments.
• A proactive, service-oriented approach and willingness to take ownership of operational details in a fast-paced, growing team.
• Interest in or familiarity with the financial inclusion, impact investing, fintech, or development sectors.
• Interested in our mission and working globally.
• Willingness to embody our values of excellence, respect and passion for social change.
• Excellence: Accion staff should always put forth their best effort in all activities, strive for high quality of collective and individual performance; and demonstrate honesty and integrity at all times while in the workplace and while working on behalf of the organization.
• Respect: Accion staff should value one another’s roles and responsibilities as much as their own, be encouraging, and value the diverse and unique perspectives of colleagues. They should honor obligations and commitments to each other and to external partners.
• Passion for Social Change: Accion staff should be committed to making a difference in the lives of those less fortunate, value the greater good of the organization over personal gain, and promote a productive workplace by acknowledging the accomplishments of others.

This position requires travel of up to 20%, domestically and/or internationally, to support event logistics coordination and on-site event delivery.

Accion is an equal opportunity employer. We are committed to a diverse and inclusive workplace culture. Accion seeks qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, or any other basis protected by law. Accion is committed to providing reasonable accommodations to applicants with disabilities.