Event Executive (Outreach), UNSW Bengaluru, India

UNSW Bengaluru; Bengaluru; On-site; INR 450,000 - 750,000; Full time

Job summary

UNSW Bengaluru is seeking an events operations professional to plan and deliver high-quality events—fairs, roadshows, webinars, and campus activities—that support brand and recruitment outcomes. You will manage logistics, vendor SLAs, risk controls, and post-event ROI reporting.

You will develop event plans, coordinate venues and AV, procure vendors, track delivery, reconcile invoices, and maintain brand-compliant environments. Travel and flexible hours during peak periods are expected.

Qualifications

• Bachelor’s degree; 3+ years in events operations.
• Strong organisational, vendor coordination, and on-site problem-solving skills.
• Willingness to travel and work flexible hours during peak periods.

Responsibilities

• Develop event plans and run-of-show documents; coordinate venues, AV, registration systems, signage, and staffing.
• Procure and manage vendors; track SLAs, delivery schedules, and on-site QA; reconcile invoices with Finance.
• Ensure brand-compliant environments and collateral; prepare briefing packs for speakers and staff.
• Implement contingency plans (power/AV failure, weather, crowd management); maintain incident logs and debriefs.
• Deliver post-event reports (attendance, leads, costs, ROI); propose improvements and standard operating procedures.

Skills

Organisational skills

Vendor coordination

On-site problem-solving

Education

Bachelor’s degree

Job description

Reports To: Head of Future Student Recruitment

Employment Type: Full-time

Position Summary

Plan and deliver high-quality events (fairs, roadshows, webinars, campus activities) that support brand and recruitment outcomes. Manage logistics, vendor SLAs, risk controls, and post-event ROI reporting.

Accountabilities

• Develop event plans and run-of-show documents; coordinate venues, AV, registration systems, signage, and staffing.
• Procure and manage vendors; track SLAs, delivery schedules, and on-site QA; reconcile invoices with Finance.
• Ensure brand-compliant environments and collateral; prepare briefing packs for speakers and staff.
• Implement contingency plans (power/AV failure, weather, crowd management); maintain incident logs and debriefs.
• Deliver post-event reports (attendance, leads, costs, ROI); propose improvements and standard operating procedures.

Governance, Values & Safety

• Operate within UNSW Sydney’s global brand governance model, ensuring all activity is aligned with defined Playbooks, with appropriate approvals and compliance to defined frameworks and processes.
• Actively demonstrate alignment with the UNSW Code of Conduct and Values.
• Comply with all health, safety, and wellbeing policies and take reasonable care to ensure actions do not impact the psychosocial or physical health and safety of self or others.

Skill & Experience

• Bachelor’s degree; 3+ years in events operations.
• Strong organisational, vendor coordination, and on-site problem-solving skills.
• Willingness to travel and work flexible hours during peak periods.

Key relationships

• Project/Recruitment Manager; Brand team
• Vendor & Contract Associate; Outreach teams