Event Cordinator

JLL; Bengaluru; Presencial; INR 900.000 - 1.500.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Personalized benefits

Comprehensive benefits package

Descripción de la vacante

Jones Lang LaSalle Incorporated in Bengaluru is seeking an experienced Events specialist to plan and execute large-scale corporate events and REWS programming. You will manage end-to-end delivery, budgets, vendors, and runbooks, while collaborating with People teams and business units for engaging employee experiences.

The role requires hands-on technical know-how in AV, lighting, and hybrid event setups, with a strong background in multi-event coordination and stakeholder management.

Formación

• 5–8 years of experience in an event management company, production agency, or experiential marketing firm.
• Demonstrated ability to independently plan and execute large-scale corporate events (100–1000+ pax).
• Strong technical knowledge of AV, production, lighting, stage design, and hybrid event setups.
• Established vendor database across AV, décor, catering, entertainment, print, and gifting.
• Excellent verbal and written communication with stakeholder management skills.
• Proficiency in event management tools, Google Workspace, and project tracking platforms (Asana, Monday.com).

Responsabilidades

• Plan, manage, and execute a diverse portfolio of events including Townhalls, SAC events, P&J, customer events, and all-hands meetings.
• Lead end-to-end event delivery—from concept development, budgeting, and vendor briefs to on-ground execution and post-event wrap-up.
• Develop runbooks, production schedules, risk registers, and contingency plans.
• Collaborate with People team, ERGs, and business units for co-hosted events and employee engagement programs.
• Build and maintain an annual events calendar covering REWS and cultural events.
• Oversee all technical aspects of events — AV, sound, lighting, stage design, and hybrid setups.

Conocimientos

Event planning

Vendor management

Hybrid events

AV production

Google Workspace

Asana

Monday.com

Herramientas

Google Workspace

Asana

Monday.com

Descripción del empleo

JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.Meeting & EventsKey ResponsibilitiesEvent Planning & ExecutionPlan, manage, and execute a diverse portfolio of events including Townhalls, SAC (Salesforce Appreciation Celebrations), P&J, Customer Events, Auditorium Events, REWS Events, Trailblazing Events, and all-hands meetingsOwn end-to-end event delivery — from concept development, budgeting, and vendor briefs to on-ground execution and post-event wrap-upDevelop detailed event runbooks, production schedules, risk registers, and contingency plansManage event theming, décor, branding, and signage aligned to Salesforce brand standardsFestival & REWS EventsLead planning and execution of all festival celebrations — Diwali, Onam, Christmas, New Year, Independence Day, Women’s Day, and other cultural eventsDrive REWS-specific programming — onsite activations, sustainability campaigns, employee experience events, and other initiativesCollaborate with People team, ERGs, and business units for co-hosted events and employee engagement programsBuild and maintain an annual events calendar covering all recurring REWS and cultural eventsTechnical ProductionOversee all technical aspects of events — AV setup, sound systems, stage design, lighting, LED walls, live streaming, and hybrid event technologyConduct pre-event technical walkthroughs, rehearsals, and sound checksTroubleshoot technical issues on-ground during live events with zero escalationStay updated on emerging event technology and recommend upgrades where relevantVendor ManagementMaintain and continuously build a strong vendor database across categories: AV & production, décor & fabrication, catering, entertainment, gifting, print & branding, and experiential agenciesFloat RFQs, evaluate proposals, negotiate contracts, and manage POs end-to-endEnsure timely vendor payments, SLA adherence, and post-event feedbackDevelop backup vendor options for all critical categoriesStakeholder Management & ReportingManage stakeholder communications, event briefings, and pre/post-event updates for senior leaders and business unitsAct as backup and delegate for the M&E Manager during absenceTrack event budgets, raise POs, and submit expense reports on timeContribute to newsletters, internal comms, event recaps, and documentationMaintain post-event reports with attendance, feedback scores, and improvement recommendationsRequired Skills & Experience5–8 years of experience in an event management company, production agency, or experiential marketing firm — candidates with only in-house coordinator experience may not be preferredDemonstrated ability to independently plan and execute large-scale corporate events (100–1000+ pax) from scratchStrong technical knowledge of AV, production, lighting, stage design, and hybrid event setups — must be able to brief vendors and troubleshoot independentlyAn established and active vendor database across AV, décor, catering, entertainment, print, and gifting categoriesPrior experience managing festival celebrations, employee engagement events, and REWS-type programmingExcellent verbal and written communication with strong stakeholder management skillsProficiency in event management tools, Google Workspace, and project tracking platforms (Asana, Monday.com, or similar)Creative eye for event design, guest experience, and experiential programmingAbility to thrive under pressure in a fast-paced, multi-event environment with tight turnaroundsIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.About JLL –We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.