Engineer (MIS) - Solar O&M

Bondada Group; Hyderabad; On-site; INR 300,000 - 600,000; Full time

Job summary

Bondada Group in Hyderabad is seeking a Junior Engineer/Engineer MIS – Solar O&M to support the HO Solar O&M team with MIS, coordination, tracking, reporting and closure of activities across multiple solar projects. This HO-based role emphasizes data accuracy, timely updates and readiness for management reviews.

You will coordinate PGT, HOTO, O&M readiness, dashboards, action trackers and vendor bill follow-up, working with site, project and support teams.

Qualifications

• 1–6 years of MIS/coordination experience in solar O&M.
• B.Tech or Diploma in Electrical Engineering required.
• Proficiency in MS Excel and dashboard tools.
• Strong coordination, documentation and communication skills.

Responsibilities

• Coordinate PGT & HOTO activities across projects.
• Prepare and circulate MIS reports and dashboards.
• Maintain project-wise trackers; ensure timely closure of actions.
• Coordinate with site, project, EPC, and support teams.
• Follow up on O&M vendor bills and documentation.
• Support data analysis and management reviews.

Skills

MS Excel

Coordination

Reporting

Communication

Education

B.Tech Electrical

Diploma Electrical

Tools

Power BI

SCADA data extraction

SAP/CMMS

Job description

JOB DESCRIPTION

Position: Junior Engineer/Engineer MIS – Solar O&M

Department: Renewable Energy – Solar O&M

Location: Hyderabad

Function: Solar Operations & Maintenance

Reporting To: Manager – Solar O&M / Head– Solar O&M

Experience: 1-6 Year

Education: B.Tech/Diploma-Electrical

Purpose of the Role

To support the Head Office Solar O&M team through effective MIS, coordination, tracking, follow-up, reporting and closure of O&M-related activities across multiple solar projects, ensuring accurate, timely and reliable information is available for management review and decision-making.

The role will act as the central HO coordination point for PGT, HOTO, O&M readiness, action trackers, vendor bills and pending O&M activities, working closely with site, project and support-function teams to drive timely closure. This is primarily an HO-based coordination and reporting position and not a site execution role.

Key Roles & Responsibilities

2.1 PGT & HOTO Coordination

• Track and follow up on Plant Guarantee Test (PGT) activities across all projects.
• Maintain project-wise PGT status trackers covering schedule, test status, observations, reports and closure.
• Coordinate with site and project teams for timely completion and closure of PGT activities and related documentation.
• Follow up on Handover & Takeover (HOTO) activities, including:
• Pending punch points
• As-built drawings, test certificates and technical documentation
• Spares, tools, tackles and materials handover
• OEM manuals, warranties and other handover requirements
• Maintain project-wise HOTO and punch-point status trackers with responsibility, target date and closure status.
• Highlight delays and elevate long-pending PGT/HOTO issues to the HO O&M team.

2.2 MIS & Dashboard Management

• Prepare, update and circulate daily, weekly and monthly Solar O&M MIS reports.
• Maintain O&M dashboards covering:
• PGT and HOTO status
• O&M readiness status
• Manpower deployment
• Generation, availability and PR/CUF data
• Pending activities and open action points
• Other key O&M KPIs as defined by management
• Ensure timely collection of data from project/site teams as per defined reporting formats and timelines.
• Verify, validate and consolidate data before reporting, and highlight gaps or inconsistencies to the concerned teams.
• Prepare management-level summaries, status reports and review inputs as required.

2.3 Tracker Preparation & Follow-up

• Prepare and circulate project-wise action trackers after review meetings and discussions.
• Track pending activities, responsible persons, target dates and closure status.
• Regularly follow up with respective stakeholders until closure of each action point.
• Publish periodic ageing analysis of open points and highlight overdue items.
• Escalate critical delays and long-pending issues to the HO O&M team as per the escalation matrix.

2.4 Stakeholder Coordination

• Coordinate with site teams, project teams, EPC teams, O&M vendors, contractors, SCM, Commercial, Finance, HR, QA/QC and other internal/external stakeholders.
• Follow up on pending actions and ensure timely responses and closures.
• Schedule review meetings, prepare agendas and circulate Minutes of Meeting (MOM) with clear action points.
• Maintain proper communication records, correspondence and action-point history.

2.5 Bills & Commercial Follow-up

• Coordinate and follow up on O&M/vendor bills, supporting documents, work-completion certifications, approvals and payment status.
• Track pending bills and coordinate with Commercial/Finance and project teams for timely processing.
• Maintain a project-wise bill status tracker with submission, certification, approval and payment details.
• Highlight bills pending beyond defined timelines and support resolution of documentation gaps.

2.6 O&M Activity Monitoring

• Follow up on planned and pending O&M activities across projects.
• Monitor status of:
• Preventive Maintenance (PM) schedule compliance
• Breakdown-related actions and restoration status
• RCA and CAPA closure for major failures/incidents
• Major pending works
• Spares and material requirements
• Other O&M deliverables and statutory/audit observations
• Coordinate with site teams for timely completion and closure of activities.
• Track incident and equipment failure reports received from sites and follow up on submission of RCA/CAPA reports as per the approved format.

2.7 Reporting & Documentation

• Maintain proper records of project-wise reports, trackers, MOMs, correspondence, approvals and O&M documentation.
• Maintain a structured and version-controlled central repository of O&M data and documents at HO.
• Prepare presentations, review reports and management updates whenever required.
• Support the Solar O&M team in data analysis, trend analysis and preparation of management reports.
• Ensure records are complete, updated and available for internal reviews and audits.

2.8 Process Standardization & Continuous Improvement

• Develop and maintain standard MIS formats, templates and tracker structures for uniform reporting across projects.
• Identify opportunities to improve data quality, reporting timelines and follow-up effectiveness.
• Support digitalization and automation of MIS reports and dashboards.
• Adhere to company policies, data confidentiality and IMS/quality requirements.
• Key Performance Indicators (KPIs)
• Timely Submission of MIS Reports & Dashboards
• Accuracy & Completeness of Reported Data
• PGT Status Tracking & Closure Follow-up
• HOTO / Punch-Point Closure Tracking
• Action Tracker Closure (%) & Ageing of Open Points
• Pending Vendor Bill Ageing
• PM Compliance & Pending Activity Follow-up
• RCA / CAPA Report Submission Follow-up
• Timely Escalation of Critical Issues
• Timely Circulation of MOMs & Management Updates
• Stakeholder Responsiveness & Satisfaction
• Authority

The Position Shall Have Authority To:

• Seek data, reports and status updates from site, project and vendor teams as per defined formats and timelines.
• Circulate MIS reports, trackers and MOMs to relevant stakeholders.
• Follow up directly with internal teams, vendors and contractors on pending actions.
• Escalate delays, data gaps and long-pending issues to the Manager – Solar O&M / Head – Solar O&M.
• Recommend improvements to reporting formats, trackers and coordination processes.

The Role Will Coordinate With:

• Manager / Head – Solar O&M
• Site O&M Teams
• Project Execution / EPC Teams
• Central Monitoring / SCADA Team
• Procurement / SCM
• Commercial / Contracts Team
• Finance
• HR
• QA/QC
• HSE
• IT / Digital Teams

The Role Will Coordinate With:

• O&M Vendors / Contractors
• EPC Contractors
• OEMs / Service Providers
• Plant Owner / Client (as required)
• Testing Agencies (for PGT-related follow-up)
• Key Interfaces During Project Transition

Particular focus shall be given to tracking and reporting the following transition activities: Project Execution → Commissioning → PGT → Punch-Point Closure → HOTO → O&M Readiness → COD/Commercial Operation → Stable O&M

Core Competencies:

Technical Skills:

• Strong MS Excel skills – Pivot Tables, VLOOKUP/XLOOKUP, INDEX-MATCH, conditional formatting, charts, data consolidation and dashboards
• MS PowerPoint for management presentations and review decks
• MS Word and Outlook for documentation and communication
• Working knowledge of Solar PV plant equipment, O&M processes and key performance parameters (Generation, PR, CUF, Availability)
• Basic understanding of PGT, HOTO, punch points, PM schedules and RCA/CAPA
• Knowledge of Power BI, SCADA data extraction or SAP/CMMS will be an added advantage

Behavioral Skills:

• Strong follow-up and closure orientation
• Good verbal and written communication
• Coordination and stakeholder management
• Attention to detail and data accuracy
• Analytical and problem-solving ability
• Planning, prioritization and time management
• Ownership, accountability and ability to work under deadlines
• Team player with a professional attitude

Key Competencies:

• MIS & Reporting
• Dashboard & Tracker Management
• PGT & HOTO Follow-up
• Stakeholder Coordination
• Documentation & Record Management
• Data Analysis & Presentation
• Escalation & Closure Management